Sr Executive Assistant Jobs in Vancouver, BC

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Administrative Assistant

West Vancouver, BC
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join a financial services organization in West Vancouver, British Columbia on a Long-term Contract basis. This position supports day-to-day office operations and helps keep administrative activities organized, timely, and responsive to business needs. The role works closely with internal teams while also coordinating with external service providers and partners when needed. Success in this position requires sound judgement, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities: • Coordinate calendars, appointments, and meeting logistics, including booking spaces, arranging room setup, and organizing catering when required. • Prepare, edit, and review correspondence, reports, and other business documents while managing deadlines based on urgency and importance. • Arrange business travel, including transportation, accommodation, and vehicle bookings, to support staff and organizational activities. • Monitor office supply levels, place orders as needed, and help maintain efficient day-to-day office services. • Work with contractors, vendors, and external service providers to help ensure services are delivered effectively and efficiently. • Provide administrative guidance to staff by clarifying office procedures, policies, and operational processes. • Identify potential administrative challenges early and recommend practical solutions to reduce disruptions and improve workflow. • Support workshops, events, and special projects by handling logistics, coordination, and related administrative tasks. • Assist with facility-related administration such as access control, keys, parking coordination, and communication of safety expectations to staff. • Collaborate with teams across the organization to promote consistency in documentation, records, and administrative practices.
2026-10-14T00:00:00Z

Administrative Assistant

Burnaby, BC
onsite
Temporary
20.9 - 22 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy service-based clinic in Burnaby, British Columbia on a Contract basis. This position supports front desk operations and day-to-day administrative activities, helping create a smooth and welcoming experience for clients. The successful candidate will balance customer service, scheduling, billing support, and general office coordination in a fast-paced environment. Responsibilities: • Coordinate daily appointment bookings, update schedules, and confirm upcoming visits with clients. • Welcome clients at reception, manage front desk inquiries, and respond professionally to incoming calls and messages. • Handle payment transactions with accuracy and maintain appropriate billing records. • Review benefit information and confirm client coverage eligibility for services before appointments. • Organize files, maintain documentation, and complete data entry to keep records current and accessible. • Guide clients through the clinic as needed and help maintain an efficient flow between reception and treatment areas. • Prepare and tidy treatment rooms between visits to support a clean and ready environment. • Complete light laundry and other routine support tasks that contribute to smooth daily operations.
2026-10-16T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Permanent
50000 - 70000 CAD / Yearly
Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration. This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting. Key ResponsibilitiesPractice and Administrative Support<ul><li>Open, maintain, close, and archive client files</li><li>Collect and organize required client intake documentation, including compliance-related forms</li><li>Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers</li><li>Prepare expense reports, trust-related documentation, and mail forwarding materials</li><li>Answer and direct phone calls and respond to email inquiries</li><li>Communicate professionally with clients and external contacts as needed</li></ul>Project and Document Coordination<ul><li>Track the status of active matters and update internal project management tools</li><li>Maintain organized contact lists and project records</li><li>Monitor next steps, key contacts, and task ownership across ongoing files</li><li>Intake, organize, and route correspondence and documentation appropriately</li><li>Take meeting minutes and follow up on action items</li><li>Edit and format correspondence, agreements, reports, forms, and spreadsheets</li><li>Coordinate document execution and assemble final documentation packages</li></ul>Billing and Financial Administration<ul><li>Prepare WIP reports, pre-bills, and client invoices</li><li>Review billing for completeness and accuracy, including edits where required</li><li>Send invoices to clients and save supporting correspondence to file</li><li>Follow up on outstanding accounts receivable balances</li><li>Prepare trust documentation related to invoice payments</li></ul>Team Support<ul><li>Provide backup support to other legal support staff during absences</li><li>Assist with occasional shared reception coverage as needed</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Burnaby, BC
onsite
Temporary
20.9 - 22 CAD / Hourly
We are looking for an Administrative Assistant to join a busy service-based clinic in Burnaby, British Columbia on a Contract basis. This position supports front desk operations and day-to-day administrative activities while helping create a smooth and welcoming experience for clients. The successful candidate will manage scheduling, billing support, records administration, and general coordination to keep the clinic running efficiently. Responsibilities: • Coordinate and confirm client bookings, making adjustments as needed to keep the daily schedule organized and accurate. • Receive payments from clients, complete billing-related tasks with care, and support direct billing processes through the clinic's systems. • Review coverage information and confirm benefit eligibility before services are provided to help avoid billing issues. • Maintain orderly files and ensure documents are entered, updated, and stored properly for easy retrieval. • Welcome clients at the front desk, answer incoming calls, and respond to general inquiries in a thorough and attentive manner. • Guide clients to treatment areas and help manage appointment flow so visits run smoothly throughout the day. • Prepare and tidy treatment rooms between appointments to support a clean and efficient clinic environment. • Handle light laundry and provide additional administrative assistance where required to support daily operations.
2026-10-16T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
23 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software industry. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a welcoming experience for staff, visitors, and service partners. The successful candidate will work independently, provide reliable administrative support to the team, and help keep workplace operations organized and responsive. Responsibilities: • Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a positive onsite experience. • Coordinate calendars, arrange appointments, and support meeting and event logistics for internal teams. • Handle incoming and outgoing shipments, track deliveries, and maintain organized records for office materials and packages. • Communicate with external vendors to confirm service requests, follow up on outstanding items, and ensure timely resolution. • Liaise with building operations when onsite concerns arise, helping address facility-related issues efficiently. • Provide day-to-day administrative support through email correspondence, data entry, document preparation, and general office coordination. • Respond to inbound calls and inquiries in a courteous manner, directing requests appropriately and assisting customers or visitors as needed. • Use Microsoft Office and Office 365 applications to prepare reports, update information, and support team administration.
2026-10-14T00:00:00Z

5 results for Sr Executive Assistant in Vancouver, BC