<p>Our client, a highly regarded professional services firm based in downtown Vancouver, is seeking an organized and proactive Office Manager to oversee day-to-day operations and ensure the smooth functioning of the office. This role is ideal for a resourceful individual who enjoys taking ownership, improving systems, and supporting a collaborative team environment.</p><p><br></p><p>About the Role</p><p>As the Administrative and Accounting Coordinator, you will play a key role in keeping the firm running efficiently. You will manage administrative operations, coordinate vendors, support accounting functions (including AP/AR), and serve as the go-to person for office initiatives. The successful candidate will thrive in a hands-on environment where initiative, attention to detail, and professionalism are valued.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p><strong>Office Administration & Coordination:</strong></p><ul><li>Oversee daily operations, manage office supplies, coordinate vendors and building maintenance, and maintain a tidy, safe, and welcoming workspace.</li><li>Support internal events, workshops, and communications, and assist with first aid and basic safety coordination (training provided if not certified).</li></ul><p><br></p><p><strong>Accounting & Financial Support:</strong></p><ul><li>Prepare client invoices (project-based and recurring), manage accounts payable and receivable, organize cheque runs and deposits, and liaise with the external bookkeeping team during month-end close.</li><li>Review reports for accuracy while maintaining confidentiality of all financial data.</li></ul><p><br></p><p><strong>Vendor, IT & Contract Management:</strong></p><ul><li>Act as the main point of contact for IT issues and vendor communications, ensuring quick and efficient resolution.</li><li>Track company assets and assist with contract preparation and review, ensuring accuracy and discretion.</li></ul><p><br></p><p><strong>Team & Leadership Support:</strong></p><ul><li>Support scheduling, onboarding logistics, and internal communications.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li><li>Contribute to a positive and collaborative office culture that reflects the firm’s values.</li></ul><p><br></p>

<p><strong>About You</strong></p><ul><li>3+ years of experience in office administration, coordination, or accounting support (AP/AR).</li><li>Highly organized and detail-oriented with excellent follow-through.</li><li>Calm, composed, and professional under pressure; strong problem-solving abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office and accounting software (QuickBooks, Xero, or similar).</li><li>Experience reviewing or preparing contracts is an asset.</li><li>First Aid certification (or willingness to obtain).</li><li>Proven ability to maintain confidentiality and handle sensitive information with discretion.</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>$65,000–$75,000, commensurate with experience</li><li>Profit Sharing Program</li><li>Health Spending Account (HSA)</li><li>4 Weeks of Vacation</li><li>Employee Assistance Program (EAP)</li><li>Supportive team culture with professional growth opportunities</li><li>Beautiful downtown Vancouver office</li></ul><p><strong>Why Join</strong></p><p>This is a rare opportunity to join a people-focused, purpose-driven professional services firm that values both excellence and balance. You will have the chance to build on your administrative, operational, and financial skills while growing into a key member of a collaborative and caring team.</p><p><br></p><p>If you are a dependable, detail-oriented professional who takes initiative and enjoys making a positive impact — this could be the perfect next step in your career. If this sounds like the role for you, please apply today! Please reference job number 05060-0013328762 in all correspondence.</p><p><br></p><p><br></p><p><br></p>

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