We are looking for an experienced Executive Assistant to provide high-level support to two senior executives in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who excels in a fast-paced corporate environment and can manage competing priorities with professionalism and discretion. The successful candidate will play a key role in keeping daily operations organized through strong coordination, communication, and administrative support.<br><br>Responsibilities:<br>• Oversee complex calendars for two C-suite leaders, ensuring meetings, priorities, and scheduling changes are managed smoothly.<br>• Coordinate business travel arrangements, including itineraries, bookings, and related logistics to support efficient executive travel.<br>• Prepare, review, and submit expense reports accurately and on time using designated expense management tools.<br>• Provide day-to-day administrative support by organizing documents, handling correspondence, and maintaining executive materials.<br>• Facilitate meeting logistics through virtual platforms and internal systems, ensuring sessions run efficiently and participants are well supported.<br>• Maintain accurate records and assist with information tracking across administrative and customer relationship management systems.<br>• Support time-related administrative processes and related coordination tasks using internal workforce tools where required.<br>• Scan, copy, and organize business documents to ensure information is accessible, current, and professionally maintained.

• Proven experience providing direct support to senior leaders, ideally at the C-suite level.<br>• Strong background in calendar coordination, travel planning, and executive expense administration.<br>• Proficiency with tools such as Concur, Cisco Webex Meetings, CRM platforms, and Microsoft Office applications.<br>• Familiarity with administrative or operational systems such as ADP and Kronos is considered an asset.<br>• Excellent organizational skills with the ability to manage multiple priorities and deadlines with accuracy.<br>• Strong written and verbal communication skills, along with a high level of discretion and professionalism.<br>• Confidence handling general office support tasks, including document preparation, photocopying, and scanning.

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