We are seeking an organized and detail-oriented Payroll & Billing Specialist to join a leader in the construction industry. This role is critical to ensuring accurate and timely payroll processing and billing, while collaborating closely with key stakeholders, including project managers, site superintendents, and subcontractors. The ideal candidate will possess excellent communication skills, strong attention to detail, and familiarity with SAGE 300 software. Reporting to the Controller, the Payroll & Billing Administrator is responsible for ensuring employees are compensated accurately and on time, administering the company’s benefits program, managing invoicing and payment processing, and maintaining accurate financial records. This role also includes following up on overdue accounts, preparing tax filings, and supporting a range of finance and administrative activities. The successful candidate must be comfortable working within a construction industry environment and be able to clearly and confidently communicate with field staff and site personnel to ensure accuracy in hours reporting. Primary Responsibilities: Payroll Management:<ul><li>Process bi-weekly payroll for field staff employees, ensuring accuracy and compliance with applicable labor laws and regulations. </li><li>Validate and reconcile timesheets, including hours allocation for travel time, mileage, overtime, and any other specified criteria.</li><li>Address payroll-related inquiries from employees and contractors promptly and professionally.</li><li>Ensure accurate reporting of payroll-related expenses and deductions.</li></ul>Billing & Accounts Management:<ul><li>Generate and distribute invoices to clients with detailed job billing breakdowns, adhering to contract terms.</li><li>Reconcile billing statements and address discrepancies with stakeholders.</li><li>Track and ensure timely payments from clients in coordination with the accounts receivable team.</li></ul>Stakeholder Collaboration:<ul><li>Engage daily with project managers, site superintendents, subcontractors, and other personnel to confirm timesheets, hours, and job allocations.</li><li>Act as a liaison between field teams and the finance department, ensuring smooth communication and resolution of payroll or billing concerns.</li></ul>SAGE 300 Utilization:<ul><li>Utilize SAGE 300 software to input and manage payroll and billing processes.</li><li>Identify opportunities for system optimization to improve workflow efficiency.</li></ul>

Qualifications· Payroll Compliance Practitioner (PCP) designation preferred (or working toward completion is considered an asset)· Minimum 3 years of experience in payroll, billing, or a similar role (construction industry experience an asset)· Proficiency in MS Office (Outlook, Excel, Word); experience with Sage 300 is an asset· Strong accuracy, attention to detail, and organizational skills· Ability to work independently and as part of a team in a fast-paced environment· Excellent communication and interpersonal skills Compensation & Benefits· Comprehensive benefits package · Group RRSP plan with company matching DPSP (Deferred Profit-Sharing Plan) based on length of service· Annual performance-based bonus

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Edmonton, AB
onsite
Permanent
65000.00 - 70000.00 CAD / Yearly
We are seeking an organized and detail-oriented Payroll & Billing Specialist to join a leader in the construction industry. This role is critical to ensuring accurate and timely payroll processing and billing, while collaborating closely with key stakeholders, including project managers, site superintendents, and subcontractors. The ideal candidate will possess excellent communication skills, strong attention to detail, and familiarity with SAGE 300 software. Reporting to the Controller, the Payroll & Billing Administrator is responsible for ensuring employees are compensated accurately and on time, administering the company’s benefits program, managing invoicing and payment processing, and maintaining accurate financial records. This role also includes following up on overdue accounts, preparing tax filings, and supporting a range of finance and administrative activities. The successful candidate must be comfortable working within a construction industry environment and be able to clearly and confidently communicate with field staff and site personnel to ensure accuracy in hours reporting. Primary Responsibilities: Payroll Management:<ul><li>Process bi-weekly payroll for field staff employees, ensuring accuracy and compliance with applicable labor laws and regulations. </li><li>Validate and reconcile timesheets, including hours allocation for travel time, mileage, overtime, and any other specified criteria.</li><li>Address payroll-related inquiries from employees and contractors promptly and professionally.</li><li>Ensure accurate reporting of payroll-related expenses and deductions.</li></ul>Billing & Accounts Management:<ul><li>Generate and distribute invoices to clients with detailed job billing breakdowns, adhering to contract terms.</li><li>Reconcile billing statements and address discrepancies with stakeholders.</li><li>Track and ensure timely payments from clients in coordination with the accounts receivable team.</li></ul>Stakeholder Collaboration:<ul><li>Engage daily with project managers, site superintendents, subcontractors, and other personnel to confirm timesheets, hours, and job allocations.</li><li>Act as a liaison between field teams and the finance department, ensuring smooth communication and resolution of payroll or billing concerns.</li></ul>SAGE 300 Utilization:<ul><li>Utilize SAGE 300 software to input and manage payroll and billing processes.</li><li>Identify opportunities for system optimization to improve workflow efficiency.</li></ul>
2025-10-01T17:54:06Z

Payroll & Billing Specialist Job in Edmonton | Robert Half