We are looking for an experienced Executive Assistant to provide comprehensive administrative support to senior leadership and the Board of Directors. This contract position is based in Cambridge, Ontario, and offers a hybrid work arrangement with regular in-person presence required. The ideal candidate will play a key role in facilitating smooth operations, ensuring effective communication, and maintaining confidentiality while handling sensitive information.<br><br>Responsibilities:<br>• Coordinate and prepare agendas, distribute materials, and manage logistics for Board, Committee, and Senior Leadership meetings.<br>• Record and draft minutes for meetings, ensuring accuracy and timely delivery.<br>• Manage schedules for senior leaders, optimizing their time and prioritizing tasks effectively.<br>• Serve as a liaison between the Board and senior leadership to ensure timely delivery of essential materials.<br>• Support various administrative projects and tasks, providing assistance to the organization and Board as needed.<br>• Maintain confidentiality and professionalism during interactions with senior leaders and Board members.<br>• Organize travel arrangements, expense reporting, and other administrative duties as required.<br>• Assist with document preparation, including photocopying, scanning, and formatting.<br>• Coordinate communication and follow-ups related to meetings and other organizational priorities.<br>• Travel within the region to support Board-level work, ensuring all logistics are well-planned.

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives and Boards.<br>• Strong organizational skills with a keen attention to detail and ability to manage multiple tasks under pressure.<br>• Excellent interpersonal and communication abilities, capable of building positive relationships with stakeholders.<br>• Proficiency in Microsoft Office Suite, Adobe Acrobat, and virtual communication tools such as Zoom and Teams.<br>• Proven ability to maintain confidentiality and handle sensitive information with discretion.<br>• Self-motivated and proactive, demonstrating initiative in managing priorities and completing tasks.<br>• Familiarity with meeting arrangements, calendar management, and travel coordination.<br>• Ability to arrange transportation for regional travel, as public transit may not be accessible for all locations.

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