Knowing how to ask for a raise can be tough. Even when you know you've earned it, finding the best approach and the right words can feel impossible. But if you hit or exceeded your goals this year, took on more work or earned glowing feedback, you owe it to yourself to initiate this conversation.
When it comes to asking for a raise—whether in writing or in person—preparation is everything. Putting your request in writing, whether as an email or formal letter, gives you time and space to build a strong case. You can highlight your wins, show exactly where you've exceeded expectations and make a data-backed argument that's hard to ignore. And even if you plan to ask for the raise in person, sending the written request just before or after the conversation ensures your manager can later reference the salient points you bring up.
Below are tips for writing a raise request, along with examples to help you develop confidence about the message you want to send.
Asking for a Raise: How to Guide
How do I ask for a raise? Start with hard numbers
You won't get far if the number you're asking for doesn't match realistic expectations. That's where market research comes in.
Start with the Canada Salary Guide From Robert Half, which breaks down starting pay ranges for hundreds of roles across different industries and regions. This gives you a realistic benchmark, not just for what you think you should earn but for what employers actually pay. And don’t forget to customize the salaries in the guide to your market and check other sources to zero in on how much you want to ask for.
Next, do your internal homework. Compile proof of what you've accomplished that directly benefits the company. Quantify everything you can—including dollars you helped the company save, money you helped earn, efficiency gained and time saved. These numbers are powerful when asking for a raise.
Timing matters too. Does your company grant raises only during performance reviews? If your organisation just went through layoffs or a hiring freeze, bringing up your pay now probably won't land well, no matter how great your performance has been.
How to ask for a raise via letter or email
When you’ve researched your salary range and chosen a good time to broach the subject, make the ask. Tell your manager that you’d like to connect to review your compensation. Have your supporting points ready, outlining your impact clearly and concisely. Prepare compelling bullet points that describe exactly how you’ve excelled in your role. Don’t mention what your coworkers make or any personal reasons you might have for needing more money. Focus on the value that you bring to the company.
Especially if this is the first time you’re asking for a raise, set the stage appropriately. You might consider saying something such as: “Could we have a short discussion to review my salary or devote a few minutes to that topic during our next one-on-one meeting?”
If you have a performance review coming up, it’s a good idea to ask ahead of time: “Would it be OK if we discussed my compensation during my performance review?”
If you have already expressed the desire for an increase, you should go ahead and circle back with specifics. Your email or letter might include a line like: “We’ve discussed my wish for additional pay, and after having done some research, I’d like to request a salary increase of X percent.”
Then explain how you arrived at your number. Reference your research and spell out your accomplishments. Just like you did when negotiating your starting salary, your request should reflect your value, the goals you've hit, the results you've delivered and what similar roles pay based on your skills and experience.
How to ask for a raise: a sample template
Here is an example of how to ask for a raise:
Dear [Name],
As my X-year anniversary approaches, I would like to request a review of my [job title] salary. During my time at [name of company], I have taken on additional responsibilities and have achieved success in several areas. I’ve made a brief list of just some of my accomplishments and responsibilities, which include the following:
- Leading [specific project or initiative]
- Meeting or exceeding goals in [area]
- Improving processes that saved the company $[X]
- Achieving success in [specific accomplishment]
- Expanding my [skill or expertise] that directly supports the team
Beyond these achievements, I've also demonstrated strong [skill] abilities and proficiency with [tool or system]. The team relies on me for [specific contribution].
Given the value I've added, I believe it's fair to request a pay increase. Based on research in the Canada Salary Guide From Robert Half and other sources, the median salary for this position at my experience level in our market is $[X]. An [X] percent raise would bring my pay in line with those benchmarks.
Thank you for considering my request. I'd be happy to meet to discuss this further and address any questions you may have. Please let me know when you're available for a short conversation.
Sincerely,
[Your name]
How to follow up when asking for a raise
You've sent your email and made your case. Now what?
Don't just sit back and wait. Following up shows you're serious about asking for a raise, and that you expect a response.
If you haven't heard back within a week or two, send a polite follow-up or mention it casually. Reference your original request, say you'd like to discuss it further and ask when they might have time to talk.
When you do meet, listen carefully to your manager’s feedback. If they say your initial number isn't realistic, be ready to negotiate. Maybe there's room for alternative benefits or perks, such as extra paid time off, remote-working days or performance-based incentives.
FAQs
When is the right time to ask for a raise?
There isn't a perfect time for everyone, but there are definitely some better times to ask for a raise than others. Companies in good financial health are more likely to be receptive to raise requests, so avoid asking during times of budget cuts or layoffs. Many organisations have designated review periods for pay adjustments—asking about your review can provide a natural opening to discuss salary.
What are some good reasons for asking for a raise?
Strong reasons include:
Exceeding goals, taking initiative and delivering exceptional results
Being assigned new tasks or projects beyond your initial job description
Investing in your professional development through additional training or certifications
Receiving a promotion or when your job responsibilities have significantly expanded
How do I ask for a raise if I'm new to the company?
It's trickier if you've been with the company less than a year, but not impossible.
Focus on how you've exceeded expectations. Did you finish projects faster than anticipated? Did you achieve impressive results early on? Have you taken initiative beyond your assigned duties?
If an immediate raise isn't possible, propose a performance-based structure. This ties your increase to hitting specific goals within a set timeframe.
How do I negotiate my salary if my boss doesn't offer me what I requested?
Thank your boss for their time and consideration, even if the offer doesn't meet your expectations. Approaching the situation with professionalism and respect sets a positive tone for the negotiation.
Try to understand why your initial request wasn't met. Is it a budget constraint, timing issue or something else? Pay attention to their explanation and avoid interrupting. This demonstrates your willingness to find common ground.
Based on your boss's reasoning, propose a counteroffer that might be more feasible. Be prepared to explain why this new number works for you. Remind your boss of the value you bring to the company and the positive impact you've made.
If a straight salary increase isn't possible, explore alternative forms of compensation, like additional paid time off or performance-based incentives.
What should I do if my boss says there's no budget for raises?
Hearing that can be frustrating, but it doesn't mean all hope is lost. As previously mentioned, if an increased salary isn't an option, explore opportunities for additional perks. Also ask about additional training, certifications or conference attendances to enhance your skills. This can position you for a larger raise in the future.
If the budget is tight, you could ask to take on additional responsibilities to demonstrate your value and potentially open doors for a raise later.
How much of a raise is acceptable to ask for?
There's no one-size-fits-all answer, but some factors to consider when determining an appropriate range include market research, your performance, industry demand and the performance of the company.
High performers can often aim for raises in the 4-6% range, with strong evidence to support their achievements. But don't ask for an exorbitant raise that's far outside the market norm unless there are unique circumstances that warrant a higher increase.
What should I not say when asking for a raise?
Avoid these phrases and similar arguments:
"I need a raise because of my bills/debt/lifestyle changes.”
"If I don't get a raise, I'll quit."
"You owe me a raise after all this hard work."
"I think I'm due for a raise."
"X coworker makes more than me, so I deserve a raise."
"The cost of living is going up, so I need more money."
How often should I get a raise?
Many companies conduct performance reviews annually, which can be an opportunity to discuss salary adjustments, though you won't necessarily get a raise every single year.
Some industries are faster-paced, with more frequent salary adjustments to keep up with market rates. Thriving companies are also more likely to have room for more regular raises.
Should I look for a new job if I'm not happy with my salary?
If you don't get the raise you're after, don't jump straight to your resignation letter. Consider whether there's still room to grow within the organisation or new challenges that could lead to future pay increases.
If you are thinking about a new job, ask yourself: Is there a skills shortage in my field? What does the job market look like for my profession? How confident am I in my ability to find a new role?
If you do decide to explore new opportunities, Robert Half Canada posts great new jobs on a daily basis. Browse your options today.
