<p>Robert Half is seeking an experienced Administrative Assistant to support one of our valued clients. This is an excellent opportunity to join a well-established team, providing organizational and operational support in a professional office setting.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage schedules, coordinate meetings, and handle calendar management for leadership and team members</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Greet visitors and handle incoming calls with professionalism and courtesy</li><li>Assist in the preparation of reports, spreadsheets, and other business documents</li><li>Maintain organized filing systems—both electronic and physical files</li><li>Assist with monthly invoicing tasks</li><li>Coordinate travel arrangements for team members and leadership</li><li>Order office supplies and ensure common areas are tidy and well-stocked</li><li>Support event planning and staff projects as needed</li></ul>
<p>We are seeking a detail-oriented Administrative Assistant for a part-time contract role to join our team in Kitchener. The successful candidate will play a key role in supporting administrative and data management tasks within a fast-paced, high-tech environment. This role focuses on ensuring accurate tracking and reporting of patent and trademark application data for government-funded projects.</p><p><br></p><p>Responsibilities:</p><ul><li>Verify and review data in Salesforce to ensure accuracy, completeness, and compliance with reporting requirements.</li><li>Use NetSuite, Salesforce, and Google Sheets to gather, input, and update information across multiple files.</li><li>Extract, organize, and maintain data from patent and trademark applications for government-funded projects.</li><li>Collect and validate data from applications, following up via email or phone to obtain missing information.</li><li>Conduct quality checks to ensure data accuracy and completeness across all records.</li><li>Assist with compiling and organizing data for internal reporting purposes.</li><li>Provide general administrative support, including document organization and file management.</li><li>Collaborate with team members to streamline workflows and optimize the use of software tools.</li></ul>
<p>Ready for a new permanent Legal Administrative Assistant role where you will make a direct impact? Robert Half Legal is partnering with a highly respected long-standing Western Canadian law firm to find a talented LAA to join their Litigation team in Vancouver.</p><p>This is a confidential search for our client one of the leaders in the local legal market for over a century known for their focus on excellence and integrity.</p><p><br></p><p>About the Opportunity</p><p><br></p><p>You will primarily support two Lawyers in a busy Litigation practice with a focus on commercial litigation, health and environmental law matter.</p><p>Your core responsibilities will be essential to keeping the practice running smoothly. managing day to day workflow scheduling trials BF management expenses prebills drafting documents letters notices of application running conflict searches and managing files from start to finish.</p><p>This is a permanent position and an excellent chance to establish yourself with a prestigious firm. The previous incumbent is transitioning to a different desk upon their return.</p><p><br></p><p><br></p>
<p>Are you an organized, proactive professional who thrives in a fast-paced environment? Our client is seeking a <strong>Senior Administrative Assistant</strong> to deliver exceptional administrative support to our staff, board of directors, and delegates.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Be the welcoming face of the organization—manage reception and inquiries.</li><li>Provide comprehensive administrative support, including records management and office coordination.</li><li>Organize travel arrangements for senior staff and directors.</li><li>Plan and execute meetings, conferences, and events with precision.</li></ul><p><strong>Why Join Us?</strong></p><p>You’ll work in a collaborative environment where your initiative and professionalism make a real impact. This is fully in office role based in South Edmonton. In addition to the competitive yearly salary, a comprehensive total rewards package including an employer benefit plan, paid vacation and other perks are provided.</p><p><br></p><p>Ready to bring your expertise to a dynamic team? <strong>Apply today and help this organization keep running smoothly!</strong></p>
<p>We are supporting a confidential client in identifying a highly organized and proactive Administrative Assistant to join their team in a full-time capacity. This role provides critical administrative and coordination support within a fast-paced, collaborative environment. The successful candidate will be a strong communicator who thrives in a people-oriented role with shifting priorities and diverse daily tasks.</p><p><br></p><p>About the Role</p><p>In this position, you will support leadership and internal teams by anticipating needs, managing daily activities, and ensuring smooth operational flow. You will be responsible for calendar coordination, travel arrangements, expense processing, and organizing business visits. This role requires professionalism, strong judgment, and the ability to work independently while maintaining a high degree of confidentiality.</p><p><br></p><p>Key Responsibilities</p><p>• Act as the primary contact for day-to-day administrative needs</p><p>• Proactively anticipate requirements and support efficient departmental operations</p><p>• Manage a senior leader’s calendar, meetings, and scheduling priorities</p><p>• Coordinate travel arrangements, including conference registrations</p><p>• Prepare, track, and submit expense reports</p><p>• Organize business and customer visits, including catering, meeting rooms, and off-site dinners</p><p>• Support internal and external meetings with logistics and planning</p><p>• Suggest improvements to administrative processes to enhance efficiency</p><p>• Perform other administrative duties as required</p>
We are looking for a detail-oriented Administrative Assistant to join a leading hospitality company in Toronto, Ontario. This long-term contract position offers an opportunity to support the distribution division by ensuring hotel rate specials are accurately posted online and maintaining effective communication with hotel partners. The ideal candidate will be organized, proactive, and committed to delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Upload hotel partner rates and promotional offers to online platforms with accuracy and efficiency.<br>• Maintain and update spreadsheets to track distribution data and ensure consistency.<br>• Provide courteous and attentive support to hotel partners, team members, and other stakeholders.<br>• Respond to inquiries through email and phone while delivering excellent customer service.<br>• Ensure compliance with established Hotel Operations System Standards and Distribution Guidelines.<br>• Handle inbound and outbound calls related to partner inquiries and operational updates.<br>• Collaborate with internal teams to address distribution challenges and implement solutions.<br>• Use Microsoft Office tools, including Excel, Word, and Outlook, to perform administrative tasks effectively.<br>• Monitor and report discrepancies or issues related to online postings and system updates.<br>• Assist in maintaining accurate records and documentation for distribution processes.
<p>Our client is seeking a detail-oriented<strong> Administrative Assistant </strong>to join their team for a long-term contract in Edmonton, Alberta. This government role involves accurate cheque processing, financial data entry, and administrative support in a confidential, fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Verify cheque amounts and payee details before processing.</li><li>Enter financial data to create accurate records.</li><li>Coordinate with accounts receivable to deliver cheques and documentation.</li><li>Prepare and send statements accurately and on time.</li><li>Complete ad hoc administrative tasks as needed.</li><li>Provide backup support to accounts receivable during absences or peak periods.</li><li>Maintain confidentiality of sensitive financial information.</li><li>Use Excel, Word, and Outlook effectively.</li><li>Communicate clearly, ask questions when needed, and adapt to changing priorities.</li></ul>
We are looking for a dedicated Administrative Assistant to support our Financial Planners in Mississauga, Ontario. This role involves handling a variety of administrative tasks to ensure smooth operations and exceptional client service, with a focus on organization and attention to detail. The ideal candidate will have a basic understanding of financial principles and tax strategies and will thrive in a fast-paced, team-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Financial Planners, ensuring all tasks are completed efficiently.<br>• Prepare and organize client materials, reports, and documents for meetings.<br>• Maintain and update client records accurately within internal systems.<br>• Assist with data entry and perform financial analysis to support client reviews.<br>• Coordinate and schedule client meetings, ensuring seamless communication and organization.<br>• Respond to client inquiries professionally, following up on action items as needed.<br>• Support the implementation of financial planning and tax strategies under the guidance of Financial Planners.<br>• Perform general office administrative duties to ensure daily operations run smoothly.<br>• Utilize Microsoft Office Suite and other systems to complete tasks effectively.
<p>Our client is seeking a highly organized and detail-oriented <strong>Sr. Administrative Assistant</strong> for a contract role in Edmonton, Alberta. This position supports the establishment of a new corporation by providing comprehensive administrative and governance support. The role requires strong communication, coordination, and multitasking skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate board meetings, including scheduling, logistics, catering, and meeting minutes.</li><li>Manage calendars and track action items.</li><li>Prepare and maintain governance documents in compliance with government processes.</li><li>Procure office supplies, furniture, and equipment.</li><li>Oversee office setup, including furniture and workspace coordination.</li><li>Support executives with calls, email correspondence, data entry, and customer inquiries.</li><li>Utilize administrative systems (e.g., 1GX) to streamline operations.</li></ul>
<p>Ready for a new permanent Senior Legal Administrative Assistant role where you will make a direct impact? Robert Half Legal is partnering with a highly reputable Family Law firm to find a talented Senior Legal Administrative Assistant to join their team in Vancouver.</p><p><br></p><p><strong>About the Opportunity:</strong></p><p>You will primarily support two lawyers in a busy practice that exclusively focuses on Family. Core responsibilities will include managing the lawyers' calendars, scheduling appointments and court appearances, preparing and filing court documents, drafting and proofreading legal correspondence and conducting court searches as required.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Coordinate and maintain lawyers’ schedules, including appointments, meetings, and court dates.</p><p>• Prepare, compile, and file legal documents required for court proceedings.</p><p>• Organize and manage legal documents to ensure accessibility and accuracy.</p><p>• Draft and revise legal correspondence and other related documentation.</p><p>• Perform registry searches to gather necessary information for legal cases.</p><p>• Maintain and manage file organization systems to ensure seamless workflow.</p><p>• Oversee the bring-forward system to track deadlines and important dates.</p><p>• Transcribe dictation and ensure timely delivery of completed documents.</p><p>• Communicate effectively with clients to address inquiries and provide updates.</p><p>• Perform additional administrative duties as required to support legal operations.</p>
<p>We are seeking a Housing Director to oversee, plan, and manage all aspects of housing, public works, and emergency management with a First Nation. The successful candidate will report directly to the Chief Administrative Officer and play a critical role in advancing the Nation's strategic goals, including community development and infrastructure enhancement.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><p><br></p><p>• Lead and manage infrastructure projects, including housing, public works, and emergency services.</p><p>• Develop operational systems to ensure the quality, budgeting, and timeliness of infrastructure projects.</p><p>• Participate in strategic planning sessions as part of the senior management team.</p><p>• Conduct community land use planning and draft work plans for new projects.</p><p>• Prepare bids, review applications, and manage contracts and MOUs.</p><p>• Identify structural and health & safety concerns and recommend solutions.</p><p>• Research funding opportunities and develop proposals.</p><p>• Coordinate staff and community training programs related to housing and infrastructure.</p><p>• Communicate with external stakeholders such as government bodies and financial agencies.</p><p>• Monitor budgets and prepare detailed reports.</p><p><br></p>
<p><strong>We are partnering with an excellent Crown Corporation that's looking to add a bilingual HR Coordinator to their team. This is a full-time/permanent role.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Comprehensive benefits package</p><p>-Pension + 3 weeks vacation/sick days </p><p>-Hybrid (1 day on site/weekly) + flex hours</p><p>-Excellent culture and leadership team </p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>-Deliver thorough administrative support to different parties, and provide assistance to other Human Resources team members as required.</p><p>-Partner with colleagues throughout the organization to coordinate and advance HR initiatives and special projects.</p><p>-Oversee the full-cycle recruitment process, including posting job advertisements, scheduling interviews, communicating with candidates, and facilitating reference checks.</p><p>-Coordinate onboarding activities for new employees to promote a seamless integration into the organization.</p><p>-Maintain precise, confidential employee records in line with organizational policies and legal standards.</p><p>-Administer HR document management by organizing, archiving, and appropriately disposing of records according to established procedures.</p><p>-Ensure data accuracy and reliability within the Human Capital Management platform to optimize HR functions.</p><p>-Monitor and report on progress against the HR Branch work plan, supporting timely completion of tasks and strategic objectives.</p>
<p>This hybrid opportunity is located with a client downtown Toronto, looking to hire an AVP, Finance & Administration. The successful candidate will be responsible for preparing accurate and timely financial information and ensuring the implementation of effective controls within the organization's financial accounting operations. This also role oversees the compilation of financial statements, manages Head Office and regulatory reporting, and supports annual reporting activities. Additional responsibilities include monitoring bank reconciliations, entering and reviewing General Ledger data, maintaining account controls, and handling audit and client confirmation requests. The position requires strong organizational skills, attention to detail, and the ability to uphold high standards of financial integrity. </p><p><br></p><p>Reports to: Director, Finance & Administration</p><p>Direct reports: None</p><p><br></p><p>JOB RESPONSIBILITIES</p><p>• Compile financial statements, conduct Head Office reporting, and produce annual reports.</p><p>• Preparation of annual reports and financial statements, along with supporting external auditors' requests for the yearly audit.</p><p>• Review and monitor bank reconciliations and related reporting activities, ensuring prompt follow-up on any outstanding unreconciled items.</p><p>• Perform and review daily and monthly General Ledger accounting data entry</p><p>• Prepare daily, monthly, and quarterly OSFI and Bank of Canada regulatory returns as directed by the supervisor.</p><p>• Compile monthly inter-office managerial adjustments within the managerial accounting system</p><p>• Gather and prepare annual income and balance sheet information and Ledger supports</p><p>• Enter, review, and update customer master data—including registration, changes, and closure—in the accounting system.</p><p>• Prepare monthly provincial allocations for deposits and loans for tax</p><p>• Perform reconciliation and preparation of the annual T5 Return of Investment Income</p><p>• Prepare unearned loan fee amortization schedules using effective interest rate method</p><p>• Support internal monitoring requests and internal audit requests</p><p>• Maintain all documentation related to reports, manuals, and procedures up to date and ensure compliance with both local and Head Office standards</p><p><br></p><p><br></p>
The Administrative Assistant / Accounting Clerk provides administrative and accounting support to the Service Department. This role focuses on job-related billing, expense processing, travel coordination, and general administrative support. The ideal candidate will have strong administrative skills, solid math ability, and experience in a project-based or construction-style environment. <br> Key Responsibilities: <br> Job Billing & Accounting Support Process parts, labour, and expenses attached to service jobs for invoicing Enter and apply approved timesheets and labour costs to the correct jobs Perform service rate billing based on job details Ensure accuracy, proper job coding, and documentation for all billing items Expense & Travel Coordination Prepare and enter weekly expense reports (typically submitted Mondays) Process office and service-related expenses accurately Book all travel arrangements, including: Flights Hotels Rental cars Airport limo transfers Follow established company standards for flights and accommodations Administrative & Coordination Duties Take meeting minutes for 2–3 service meetings per year Coordinate with CSRs in to review open jobs and dashboards Support the Service Manager with safety booklets and documentation Maintain organized records and service-related documentation
<p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level administrative support to senior government officials in <strong>Edmonton, Alberta</strong>. This contract-to-permanent role involves managing complex schedules, travel, correspondence, and confidential materials while supporting executive leadership in a fast-paced government environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, meetings, and appointments across multiple locations.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare and distribute meeting materials, agendas, and minutes.</li><li>Act as a primary point of contact for executive correspondence and inquiries.</li><li>Support executive offices with communication, expense reporting, and confidential matters.</li><li>Coordinate logistics for meetings, events, and special projects in accordance with government protocols.</li></ul><p><br></p>
We are looking for a Facilities Coordinator to join our team on a contract basis in Ottawa, Ontario. In this role, you will oversee various office-related tasks, ensuring the workspace operates smoothly and efficiently. This position requires a proactive individual with strong organizational skills and a customer-focused mindset.<br><br>Responsibilities:<br>• Manage front desk operations, including badge activation and deactivation, and handle service tickets for maintenance requests.<br>• Coordinate office supplies, including ordering meals, snacks, and beverages, and ensure workplace amenities are well-stocked.<br>• Prepare and set up lunch arrangements, ensuring cleanliness and order in shared spaces.<br>• Address minor maintenance issues such as broken sinks and oversee waste disposal and recycling processes, including e-waste management.<br>• Maintain a clean and organized office environment by emptying trash cans and ensuring meeting rooms are tidy.<br>• Support meetings by preparing conference rooms and assisting with necessary arrangements.<br>• Utilize spreadsheets and data management tools to track and organize office operations.<br>• Provide excellent customer service to employees and visitors, addressing inquiries and concerns promptly.<br>• Collaborate with the team to enhance training and fire safety procedures as required.
<p><strong>Job Posting: Executive Assistant & Office Manager</strong></p><p>We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational efficiency and exceptional service.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Assistant Duties:</strong></p><ul><li>Calendar and Contact Management: Coordinate executive schedules and contact lists, proactively prioritizing meetings, appointments, and travel plans.</li><li>Inbox Management: Oversee and manage multiple executive inboxes to facilitate prompt responses and efficient workflow.</li><li>Travel Coordination: Arrange detailed domestic and international travel, including flights, accommodation, transportation, and itineraries.</li><li>Meeting Preparation: Prepare materials, coordinate logistics, handle meeting setup, manage follow-ups, and communicate with internal and external stakeholders.</li><li>Email and Communication Management: Draft, review, and manage correspondence, including responding to emails on behalf of executives when appropriate.</li><li>Project Support: Assist the executive team with special projects, research, and presentations, ensuring clear communication and adherence to deadlines</li></ul><p><strong>Office Manager Duties:</strong></p><ul><li>Front Desk Support: Serve as the first point of contact for visitors and callers, manage mail, deliveries, and general email, and greet all guests professionally.</li><li>Banking: Handle deposits and other basic banking tasks securely and accurately.</li><li>File Management: Organize and maintain both physical and digital filing systems for easy access and accuracy.</li><li>Office Operations: Manage day-to-day office logistics, including supply procurement, equipment and technology support, and vendor relationships.</li><li>Facilities Management: Oversee office maintenance, repairs, cleaning services, and enforce safety protocols as required.</li><li>Team Support: Provide general administrative assistance to team members, including scheduling, document preparation, and meeting coordination support.</li><li>Vendor Management: Build and maintain positive relationships with vendors for office supplies, equipment, service agreements, and maintenance to ensure cost-effectiveness and quality service.</li><li>Event Coordination: Organize and execute company events, meetings, and team-building activities.</li></ul><p><br></p>
<p>Our client is seeking a proactive and organized Facilities Coordinator to support daily facility operations and ensure a safe, efficient, and well-maintained workplace. The ideal candidate is detail-oriented, service-focused, and able to manage multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate day-to-day facility operations, including maintenance requests, repairs, and vendor services.</li><li>Serve as the main point of contact for building management, contractors, and internal staff.</li><li>Monitor office and facility conditions; identify issues and arrange timely resolutions.</li><li>Support space planning, desk moves, and office layout changes.</li><li>Manage facility-related inventory such as supplies, keys, and access cards.</li><li>Assist with health, safety, and security procedures, including emergency response coordination.</li><li>Track facility budgets, invoices, and service contracts.</li><li>Organize regular inspections and ensure compliance with company standards and policies.</li><li>Support workplace projects and improvements as needed.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented <strong>Legal Assistant</strong> with strong technical skills and experience supporting a law firm or legal department to join their team in Calgary, Alberta. This role focuses on document management, corporate filings, and providing reliable administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, edit, and format legal documents</li><li>Maintain organized electronic and physical filing systems</li><li>Assist with corporate matters, including routine filings and minute book updates</li><li>Manage calendars, meetings, and communications via Outlook and Teams</li><li>Support document management and version control processes</li><li>Adapt to shifting priorities and assist with various legal projects as needed</li></ul>
<p>We are looking for a detail-oriented and highly organized part-time Travel Assistant to join our team in Vancouver, British Columbia. In this long-term contract position, you will be responsible for coordinating international travel arrangements, ensuring a seamless experience for employees, contractors, and consultants. This role requires strong communication skills, adaptability, and the ability to handle complex travel logistics efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and book international travel arrangements, including flights, accommodations, and transportation, in accordance with organizational policies.</p><p>• Respond to incoming travel requests promptly, ensuring all details are accurate and approvals are obtained as needed.</p><p>• Assist with visa applications and other travel-related documentation to ensure compliance with international requirements.</p><p>• Monitor and address travel emergencies during regular business hours, working closely with travel agents to resolve issues.</p><p>• Maintain and update travel schedules, distributing them weekly to relevant stakeholders.</p><p>• Reconcile corporate credit card statements with receipts and invoices, ensuring accurate tracking of travel expenses.</p><p>• Provide cost codes and supporting documentation for accounts payable on a weekly basis.</p><p>• Track and manage deductions for ticket upgrades or personal travel changes, ensuring proper documentation.</p><p>• Collaborate with team members to manage rotational travel schedules for international sites, ensuring smooth transitions.</p><p>• Support the Executive Assistant and perform additional administrative duties as required to meet company objectives.</p>
<p>We are looking for an experienced Executive Assistant to join our client's team for a short-term contract (1+ month) located in Toronto, Ontario. This role involves providing high-level administrative support to senior management, ensuring seamless coordination of day-to-day activities and operations. The successful candidate will demonstrate exceptional organizational skills and professionalism, with a proven ability to manage competing priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Prepare comprehensive daily briefing documents, including meeting details, materials, and calendar updates.</p><p>• Design, review, and manage confidential correspondence, reports, presentations, and organizational charts using Microsoft Office tools such as Word, Excel, PowerPoint, and Visio.</p><p>• Coordinate and facilitate agendas, arrangements, materials, and minutes for board, executive, and management meetings, ensuring follow-up on action items and tracking progress.</p><p>• Develop visually engaging reports and presentations by gathering content, formatting data, and editing materials as needed.</p><p>• Verify accuracy of documents requiring signatures and ensure all supporting materials are available for review.</p><p>• Monitor deadlines, follow up on action items, and maintain efficient tracking systems to ensure timely completion.</p><p>• Organize travel arrangements, itineraries, and related logistics for senior executives.</p><p>• Manage expense reporting and reconcile credit card statements with precision.</p><p>• Maintain departmental infrastructure, including systems, databases, directories, and filing systems, both electronic and paper-based.</p><p>• Plan and execute corporate events, ensuring all logistical needs are addressed from start to finish.</p>
<p>Our client in the Mortgage and Investment sector is looking to add a talented Mortgage Admin to their team. The organization is expanding its administrative team to provide additional support to the President and the Mortgage Administration group. This is a newly created position designed to enhance workflow efficiency and ensure consistent executive coverage during busy periods.</p><p><br></p><p>Day in the Life:</p><ul><li>Start the day reviewing and organizing the President’s inbox, flagging key priorities.</li><li>Manage inbound calls and emails from clients, brokers, and legal partners.</li><li>Prepare mortgage funding and payout documentation.</li><li>Support a small, close-knit admin team with general office duties, scanning, and filing.</li><li>Assist with scheduling, document prep, and light correspondence on behalf of the President.</li><li>Collaborate with colleagues to ensure timely, accurate administrative support across departments.</li></ul>
<p>Our client is seeking a detail-oriented and proactive <strong>Executive Assistant</strong> to join their team for a contract role in Edmonton, Alberta. The ideal candidate provides comprehensive administrative support, manages schedules, coordinates meetings and office operations, and ensures smooth communication with staff, members, and stakeholders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to assigned staff, including reception coverage.</li><li>Coordinate travel, manage mail and shipments.</li><li>Communicate with members via phone and email, escalating issues as needed.</li><li>Maintain electronic and hard-copy records and prepare reports and correspondence.</li><li>Coordinate office moves, building access, and vendor support.</li><li>Support retail orders, elections scheduling, and general office operations.</li><li>Schedule and coordinate board meetings, including logistics, and minutes.</li><li>Supervise office setup, including furniture arrangement and workspace organization.</li></ul><p><br></p>
We are looking for a dedicated Executive Assistant to join our team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide comprehensive administrative support to senior leadership, ensuring the smooth operation of daily activities. This position requires a high level of professionalism and attention to detail, with bilingualism considered an asset.<br><br>Responsibilities:<br>• Coordinate and oversee daily schedules, including calendar management and meeting arrangements for senior executives.<br>• Prepare and manage confidential documents, reports, and presentations with accuracy and discretion.<br>• Organize and facilitate activities related to strategic initiatives, ensuring deadlines and goals are met.<br>• Take detailed meeting minutes and distribute them to relevant stakeholders promptly.<br>• Create and assemble marketing materials and packages for organizational outreach.<br>• Arrange travel itineraries, book accommodations, and manage related logistics.<br>• Track and submit expense reports for executives, adhering to organizational policies.<br>• Monitor and support the implementation of strategic initiatives within the organization.<br>• Perform general administrative tasks such as photocopying, scanning, and filing documents.<br>• Utilize CRM systems and other tools to maintain accurate records and support team operations.
We are looking for an experienced Legal Assistant to join our team in Toronto, Ontario. This role involves providing comprehensive administrative and legal support to ensure seamless operations and effective client service. The successful candidate will demonstrate exceptional organizational skills and attention to detail while working in a dynamic legal environment.<br><br>Responsibilities:<br>• Assist lawyers in coordinating hearings and trials, including tracking court dates, filing deadlines, and drafting pleadings.<br>• Prepare and review legal documents and correspondence, including materials for administrative tribunals such as the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario.<br>• Manage the timely service and filing of court materials, adhering to the Rules of Civil Procedure and tribunal-specific procedural guidelines.<br>• Support daily time entry processes to ensure accuracy and compliance with firm standards for billing purposes.<br>• Proofread legal documents to ensure proper formatting, grammar, spelling, and overall clarity.<br>• Maintain calendars, schedule meetings, and manage reminder systems to ensure deadlines are met efficiently.<br>• Open, organize, and manage large and complex client files with an effective filing and retrieval system for both electronic and physical records.<br>• Coordinate client meetings, including booking rooms and arranging necessary audio-visual equipment.<br>• Close files in both electronic systems and physical storage, which may involve lifting file boxes.<br>• Perform additional administrative tasks as needed, including collaborating with other legal assistants.
