<p>Notre client, une grande firme de gestion immobilière, est à la recherche d'un parajuriste expérimenté pour rejoindre son équipe dynamique à Montréal. Le candidat idéal aura une expertise approfondie dans la gestion des baux commerciaux et des documents juridiques connexes. Ce rôle exige une attention méticuleuse aux détails et une capacité à gérer plusieurs projets simultanément dans un environnement rapide.</p><p><br></p><p>Responsabilités:</p><p>• Préparer et réviser des baux commerciaux, y compris les nouveaux baux, les renouvellements et les prolongations.</p><p>• Rédiger et analyser des amendements, des modifications et des annexes de baux.</p><p>• Gérer les cessions, sous-locations, abandons et accords de consentement.</p><p>• Élaborer des offres de location et des lettres d'intention.</p><p>• Rédiger des lettres de mise en demeure et des avis de défaut.</p><p>• Maintenir une communication efficace avec les clients et les parties prenantes pour assurer la clarté et la conformité.</p><p>• Assurer une organisation rigoureuse des dossiers juridiques et des contrats.</p><p>• Collaborer avec l'équipe juridique pour résoudre les problèmes complexes liés aux baux commerciaux.</p><p>• Fournir un soutien administratif et juridique à l'équipe selon les besoins</p>
<p>Nous recherchons un parajuriste compétent et organisé pour rejoindre notre client de renom. Le candidat idéal possédera une solide expérience dans le domaine de l'immobilier résidentiel et une connaissance approfondie des pratiques juridiques et des principes d'assurance titres. Ce rôle exige une attention particulière aux détails, une capacité à gérer plusieurs dossiers à la fois et un engagement envers un excellent service à la clientèle.</p><p><br></p><p>Responsabilités:</p><p>• Examiner et analyser les titres de propriété, les recherches connexes et les documents juridiques afin de déterminer leur conformité avec les principes d'assurance titres.</p><p>• Identifier et résoudre les problèmes de souscription, y compris les questions de titres et les risques potentiels de fraude, en évaluant les risques d'assurabilité.</p><p>• Fournir des conseils et des solutions aux clients et aux équipes internes concernant les transactions immobilières et la couverture d'assurance titres.</p><p>• Gérer un volume important de dossiers tout en respectant des délais serrés et en maintenant les normes élevées de l'organisation.</p><p>• Établir et entretenir des relations solides avec les clients en répondant à leurs demandes et en résolvant leurs préoccupations de manière proactive.</p><p>• Répondre aux appels de service à la clientèle et gérer efficacement les demandes via le système de file d'attente.</p><p>• Contribuer à l'amélioration continue des processus en accomplissant des tâches supplémentaires selon les besoins de l'équipe.</p><p>• Participer au développement de stratégies pour atténuer les risques liés à la fraude immobilière.</p><p>• Effectuer des évaluations juridiques approfondies et fournir des recommandations claires et précises.</p>
<p>Our client is looking for a detail-oriented <strong>Administrative Assistant </strong>to join their team on a long-term contract basis in Edmonton, Alberta. This role involves supporting organizational functions and ensuring smooth business operations. The ideal candidate is someone who is proactive, efficient, and adaptable to a dynamic, fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, format, and edit letters and documents accurately.</li><li>Manage travel arrangements and itineraries.</li><li>Process expense reports, credit card transactions, and invoices.</li><li>Maintain and organize documents in SharePoint and other systems.</li><li>Provide administrative support, including scheduling and calendar management.</li><li>Handle email correspondence and perform precise data entry.</li><li>Collaborate effectively with team members and adapt to changing priorities.</li></ul>
<p>Nous recherchons un adjoint exécutif talentueux pour soutenir les activités quotidiennes d’un cadre supérieur. Ce poste contractuel exige une personne proactive, organisée et capable de gérer plusieurs priorités avec professionnalisme. Le poste est basé à Montréal.</p><p><br></p><p>Responsabilités:</p><p>• Gérer les calendriers des cadres, organiser les réunions et veiller à ce qu'elles soient alignées avec les priorités stratégiques.</p><p>• Coordonner la logistique des réunions, événements et déplacements, y compris les réservations d’hôtels et de transport.</p><p>• Rédiger, relire et éditer divers documents d’affaires tels que des correspondances, des rapports et des présentations.</p><p>• Assurer la confidentialité des informations sensibles et veiller au respect des normes de gouvernance de l’entreprise.</p><p>• Suivre les échéances, les actions en suspens et les livrables liés aux initiatives des cadres, tout en fournissant des mises à jour régulières.</p><p>• Préparer les ordres du jour des réunions, distribuer les comptes rendus et effectuer les suivis nécessaires.</p><p>• Maintenir des systèmes de classement et d’archivage efficaces pour garantir l’accessibilité des dossiers.</p><p>• Collaborer avec différentes équipes pour promouvoir les valeurs de l’entreprise, notamment l’intégrité, l’inclusion et l’innovation.</p><p>• Planifier et organiser des événements et célébrations de haut niveau pour les cadres.</p><p>• Gérer les inscriptions, la préparation des documents et le soutien logistique pour les conférences.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. This hybrid role offers flexibility with a mix of in-office and remote work, requiring initial in-person training. The ideal candidate will provide essential administrative support, ensuring accuracy and confidentiality in all tasks while contributing to the smooth operation of our organization.<br><br>Responsibilities:<br>• Update and maintain client and patient information in Salesforce and other organizational systems, ensuring confidentiality is upheld.<br>• Provide administrative support for grant applications and related processes.<br>• Complete general administrative tasks as required, including handling ad hoc requests.<br>• Process, organize, and distribute incoming mail efficiently.<br>• Access and manage client files with precision and care, ensuring accurate record-keeping.<br>• Collaborate with Client Care Coordinators to facilitate effective service delivery.<br>• Communicate with medical offices and external partners to support client needs.<br>• Assist with travel-related documentation and data management linked to client records.
We are looking for a detail-oriented Administrative Coordinator to join our team in Toronto, Ontario. This is a long-term contract position within the dynamic Real Estate & Property industry, offering an exciting opportunity to support essential administrative functions and contribute to organizational success. The ideal candidate will bring strong organizational skills, exceptional communication abilities, and a proactive approach to managing tasks efficiently.<br><br>Responsibilities:<br>• Coordinate schedules and appointments to ensure seamless operations across teams.<br>• Manage event logistics and virtual meetings using tools such as Cisco Webex.<br>• Maintain and update CRM systems to ensure accurate tracking of customer interactions.<br>• Process and oversee financial transactions and expense reports using platforms like Concur.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Facilitate the creation and management of banner ads and marketing materials.<br>• Support office functions by organizing documentation and maintaining records.<br>• Collaborate with internal departments to streamline administrative workflows.<br>• Ensure compliance with company policies and procedures in day-to-day activities.<br>• Assist in project coordination and tracking progress to meet deadlines effectively.
<p>We are looking for a dedicated Administrative Assistant to join a team in North York, Ontario. This long-term contract position offers an excellent opportunity to contribute to the day-to-day operations of a thriving construction company. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls, ensuring prompt and attentive communication.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Perform accurate data entry and maintain organized records of project and client information.</p><p>• Handle email correspondence, including drafting, responding, and organizing messages.</p><p>• Coordinate schedules and appointments to ensure seamless daily operations.</p><p>• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to create reports, presentations, and other documents.</p><p>• Support team members with administrative tasks to facilitate project execution.</p><p>• Assist in maintaining office efficiency by organizing supplies and managing inventory.</p><p>• Prepare and distribute internal and external communications as needed.</p><p>• Collaborate with colleagues to ensure deadlines and priorities are met.</p>
<p><strong>Legal Assistant (Corporate/Transactional)</strong></p><p><strong>The Opportunity</strong></p><p>We are seeking a dedicated professional to provide comprehensive support for a legal team. This role balances high-level administrative management with technical transactional work and financial oversight. The ideal candidate thrives in a high-volume environment where precision and discretion are paramount.</p><p><strong>Core Responsibilities</strong></p><p><strong>1. Practice & Workflow Coordination</strong></p><ul><li><strong>Onboarding & Offboarding:</strong> Manage the full file lifecycle, including conflict checks, client intake (KYC/Source of Funds), and systematic archiving.</li><li><strong>Operational Support:</strong> Coordinate complex calendars, schedule meetings, manage contact lists, and maintain bring-forward systems.</li><li><strong>Communications:</strong> Serve as a primary point of contact for clients via phone and email; manage mail distribution and expense reporting.</li></ul><p><strong>2. Transactional & Document Production</strong></p><ul><li><strong>Document Management:</strong> Draft, format, and edit agreements, spreadsheets, reports, and correspondence.</li><li><strong>Closing Support:</strong> Coordinate the execution of documents, prepare digital closing books, and manage trust-related paperwork.</li><li><strong>Due Diligence:</strong> Conduct necessary property and corporate searches via provincial registries and online databases.</li></ul><p><strong>3. Financial Administration</strong></p><ul><li><strong>Billing Lifecycle:</strong> Oversee the billing process from WIP reporting and pre-bill editing to final issuance and digital filing.</li><li><strong>Account Management:</strong> Monitor outstanding accounts receivable and conduct professional follow-ups on balances.</li><li><strong>Trust Accounting:</strong> Process trust-related documentation for closings and invoice payments.</li></ul><p><strong>4. Collaborative Support</strong></p><ul><li>Provide coverage for other team members and assist with shared reception duties as required.</li></ul>
<p>Une organisation juridique en forte croissance est actuellement à la recherche d’un parajuriste d’expérience pour joindre une équipe reconnue pour son excellence et son approche stratégique. Il s’agit d’un rôle clé offrant une exposition directe à des mandats complexes, structurants et de grande valeur, au cœur de transactions majeures. L’employeur est un cabinet juridique boutique spécialisé en droit immobilier commercial et corporatif, qui accompagne une clientèle sophistiquée composée notamment d’investisseurs et d’acteurs majeurs du marché québécois. L’équipe se distingue par une approche pragmatique, orientée solutions et résultats, allant bien au-delà de l’analyse juridique traditionnelle.</p><p><br></p><p>Responsabilités</p><p>La personne sélectionnée jouera un rôle central dans la gestion et l’exécution des dossiers corporatifs et transactionnels, notamment :</p><ul><li>Préparer et rédiger les documents corporatifs liés aux opérations courantes des sociétés (constitution, organisation, modifications, fusions, liquidations, dissolutions, etc.)</li><li>Rédiger la documentation corporative requise dans le cadre de transactions commerciales et immobilières, de réorganisations corporatives et de financements</li><li>Préparer, déposer et assurer le suivi des déclarations, rapports et avis auprès des autorités compétentes</li><li>Effectuer des recherches corporatives auprès des registres publics (provincial et fédéral)</li><li>Assurer un soutien rigoureux aux avocats dans la gestion de dossiers transactionnels d’envergure</li></ul>
<p>Our client is looking for a highly organized and detail-oriented <strong>Administrative Assistant</strong> to join their team on a contract basis in Calgary, Alberta. This position supports property administration and ensures efficient daily operations. The ideal candidate is someone who excels in customer service, thrives in a fast-paced environment, and has an interest in property management.</p><p><strong>Responsibilities:</strong></p><ul><li>Maintain accurate building and tenant records.</li><li>Coordinate tenant billings, reconciliations, and year-end recoveries.</li><li>Assist with operating and capital budget preparation.</li><li>Produce monthly financial reports and expense variance analysis.</li><li>Manage parking administration, including assignments, billing, and policy enforcement.</li><li>Coordinate work orders with trades and ensure accurate billing.</li><li>Attend meetings with tenants, clients, and contractors as needed.</li><li>Maintain complete and organized electronic and physical files.</li></ul>
<p>Our client is looking for a dedicated <strong>Administrative Assistant</strong> to join their team on a contract basis in Calgary, Alberta. This role supports both administrative operations and recruitment functions within the organization. The ideal candidate is someone who is detail-oriented, organized, and proficient in Microsoft Office, with strong communication and multitasking skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and distribute accurate organizational reports.</li><li>Support accountants with reporting and financial documentation.</li><li>Maintain and update employee files with appropriate access controls.</li><li>Assist with recruitment, including resume screening, prescreening, and interview scheduling.</li><li>Coordinate hiring for welders, labourers, and sales roles.</li><li>Manage administrative tasks such as data entry, scheduling, and email correspondence.</li><li>Support T4 reviews and other employee-related documentation.</li><li>Utilize Microsoft Office (Excel, Word, PowerPoint, Outlook) for efficient task completion.</li><li>Handle inbound and outbound calls while maintaining compliant records.</li></ul>
<p>Our client is seeking an organized and detail-oriented <strong>Administrative Assistant</strong> to join their team on a contract basis in Edmonton, Alberta. This position provides essential support to daily operations and communications, offering an opportunity to develop administrative skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Handle inbound/outbound calls, emails, and follow-ups.</li><li>Perform accurate data entry and maintain records.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prepare documents and presentations using Microsoft Office.</li><li>Deliver excellent customer service to internal and external stakeholders.</li><li>Support daily office operations, supplies, and administrative tasks.</li><li>Assist with reports, documentation, and team collaboration.</li></ul>
<p>Our client is seeking a solutions-driven, business-oriented Contract Administrator to join their legal team on a hybrid basis in Mississauga. This role supports a collaborative, cross-functional environment and works closely with internal stakeholders across multiple business units. The successful candidate will play a key role in contract administration, corporate governance support, and compliance-related activities, with a strong focus on Canadian reporting and regulatory obligations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Support corporate governance activities for Canadian legal entities, including preparing resolutions and coordinating approvals</li><li>Review intercompany and commercial agreements and assist with contract execution processes</li><li>Identify and assess legal and compliance risks related to commercial, regulatory, and corporate matters</li><li>Provide contract review and administrative support to procurement and other internal teams as required</li><li>Assist with compliance reporting requirements, regulatory audits, and internal training initiatives</li><li>Monitor proposed legislation, assess potential business impact, and support internal communications or training when needed</li><li>Collaborate with members of the legal team to support various business functions, as required</li></ul><p><br></p>
<p>Our client is seeking a skilled <strong>Administrative Assistant</strong> to join their team in Edmonton, Alberta on a short-term contract basis. This role supports daily operations by managing communications, organizing schedules, maintaining accurate records and the ideal candidate is someone who is organized and able to multitask.</p><p><strong>Responsibilities:</strong></p><ul><li>Handle inbound/outbound calls and email correspondence professionally.</li><li>Provide customer support and resolve inquiries.</li><li>Perform accurate data entry and maintain records.</li><li>Organize schedules, appointments, and workflow.</li><li>Create documents and presentations using Microsoft Word, Excel, and PowerPoint.</li><li>Collaborate with the team to ensure smooth office operations.</li><li>Maintain professionalism and confidentiality.</li></ul>
<p>Position Summary</p><p>We are looking for a detail focused Administrative Assistant to join a well established manufacturer in the Brantford area. This role is ideal for someone with strong administrative experience who is comfortable managing documentation, data entry, tracking information, and communicating with internal teams and external contacts.</p><p>Key Responsibilities</p><p>• Maintain organized records, spreadsheets, and documentation</p><p>• Update and maintain internal databases</p><p>• Prepare and format reports</p><p>•Organize and maintain electronic and paper filing systems</p><p>• Provide general administrative support to ensure smooth daily operations</p><p><br></p><p><br></p>
<p>Corporate Legal Assistant – Technology & Cross-Border Law (Boutique)</p><p><br></p><p>The Opportunity Our client is a modern, tech-focused Vancouver boutique specializing in AI, Web3, and Video Game law. Operating with a startup culture, they are seeking a Corporate Legal Assistant to manage a portfolio of 1,000+ companies across Canada and the U.S.</p><p><br></p><p>The Role Working in a Mac-only, AI-integrated environment, you will:</p><ul><li>Manage Minute Books: Oversee digital and physical records for Canadian and Delaware entities.</li><li>Annual Compliance: Handle high-volume annual reports, returns, and regulatory filings.</li><li>Portfolio Oversight: Use automated software to organize folder structures and ensure data integrity.</li><li>Administrative Support: Manage filing fees/trust funds, invoicing, and basic regulatory compliance.</li><li>File Analysis: Review minute books and search reports to track corporate changes.</li></ul><p><br></p><p><br></p><p><br></p>
<p><strong>Legal Assistant (Infrastructure)</strong></p><p><br></p><p><strong>The Role</strong></p><p>This senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices.</p><p><br></p><p><strong>Core Responsibilities</strong></p><p><br></p><p><strong>1. Advanced Document Production & Technical Editing</strong></p><ul><li><strong>Drafting & Revisions:</strong> Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li><strong>Technical Suite:</strong> Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul><p><strong>2. Practice & Logistics Management</strong></p><ul><li><strong>Strategic Scheduling:</strong> Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li><strong>Travel & Travel Support:</strong> Oversee and coordinate intricate business travel arrangements.</li><li><strong>Information Systems:</strong> Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul><p><strong>3. Financial & Operational Liaison</strong></p><ul><li><strong>Billing Coordination:</strong> Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li><strong>Communication Hub:</strong> Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li><strong>Resource Delegation:</strong> Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
<p><strong>Jump into a Dynamic Executive Assistant Opportunity!</strong> Robert Half is searching for an accomplished Executive Assistant to provide seamless coverage during a crucial 6-week period, starting next week. If you have 5+ years’ experience supporting executives and thrive in fast-paced environments, we want to hear from you! This role is fully onsite in downtown Toronto, perfect for someone ready to make an immediate impact. </p><p><br></p><p><strong>Position Highlights:</strong></p><p>As Executive Assistant to the CEO, you’ll play a pivotal role in supporting the CEO, Board of Directors, and Senior Management Team. You’ll manage demanding calendars, coordinate key meetings, prepare executive-level reports and presentations, and handle sensitive communications with the utmost professionalism. Additional responsibilities include assisting with board activities and accreditation processes, maintaining records, and driving special projects. As the primary contact for internal and external stakeholders, your organizational skills, discretion, and proactive mindset will be essential to keeping the executive office running smoothly during this transitional period.</p><p><br></p><p>Ready to step into an integral role and support meaningful work? Apply now and join a dedicated team in the heart of Toronto!</p>
<p>We are seeking an Executive Assistant to the CEO and Board of Directors to join one of our valued Toronto-based clients. The Executive Assistant serves as a highly trusted strategic partner, ensuring the smooth alignment of executive priorities and managing a wide range of complex and confidential responsibilities. Acting as a primary liaison for Board members, investors, and senior external stakeholders, this role demands outstanding professionalism and discretion, supporting both organizational objectives and the CEO’s personal initiatives.</p><p><br></p><p>Key duties include overseeing detailed and dynamic scheduling, maintaining comprehensive calendars for the Board of Directors and Board Committees, and coordinating governance-related activities. The EA advocates for the CEO across external commitments such as Board memberships and public engagements, leads project coordination, and prepares executive-level presentations. Maintaining strict confidentiality across all Board and Executive deliberations and organizational strategy is critical.</p><p><br></p><p><strong>Responsibilities and Duties</strong></p><ul><li>Serve as the primary point of contact for internal and external stakeholders, ensuring seamless coordination of meetings, events, and communications.</li><li>Manage complex scheduling for the CEO, Board of Directors, and Board Committees spanning multiple time zones; prepare agendas and distribute relevant materials.</li><li>Proactively anticipate the CEO’s needs as priorities shift, exercising strong judgment to address potential issues, opportunities, and required actions.</li><li>Draft correspondence and materials for external Boards, leveraging a robust understanding of corporate operations and industry context.</li><li>Arrange travel and accommodations; manage expenses and provide timely budget reporting for relevant departments.</li><li>Organize departmental meetings, record minutes, and circulate documentation promptly.</li><li>Create and maintain administrative processes that enhance accuracy, reduce redundancy, and contribute to organizational effectiveness.</li></ul><p><br></p>
<p>We are seeking an exceptional Executive Assistant to provide high-level, trusted support to the President & CEO and Chief Operating Officer of a dynamic and growing organization in the Construction space. This is a unique opportunity for an experienced professional who thrives in a fast-paced environment, exercises sound judgment, and excels at managing complex priorities with discretion and precision.</p><p><br></p><p>As a key partner to senior leadership, you will play a central role in maximizing executive effectiveness by coordinating schedules, travel, communications, and executive-level operations while handling sensitive and confidential matters with professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive day-to-day executive support, ensuring priorities are managed seamlessly</li><li>Coordinate complex calendars, meetings, and leadership team logistics</li><li>Arrange domestic and international travel, itineraries, and executive support while on the move</li><li>Prepare confidential correspondence, documents, and executive-ready presentations</li><li>Oversee executive office operations, reception area management, and boardroom readiness</li><li>Plan and execute internal and external events, including leadership meetings and client engagements</li><li>Act as a key liaison for IT support and executive office technology needs</li><li>Support special projects, corporate gifting, and administrative initiatives as required</li></ul><p><br></p><p><br></p>
<p><strong>Job Posting: Executive Assistant & Office Manager</strong></p><p>We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational efficiency and exceptional service.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Assistant Duties:</strong></p><ul><li>Calendar and Contact Management: Coordinate executive schedules and contact lists, proactively prioritizing meetings, appointments, and travel plans.</li><li>Inbox Management: Oversee and manage multiple executive inboxes to facilitate prompt responses and efficient workflow.</li><li>Travel Coordination: Arrange detailed domestic and international travel, including flights, accommodation, transportation, and itineraries.</li><li>Meeting Preparation: Prepare materials, coordinate logistics, handle meeting setup, manage follow-ups, and communicate with internal and external stakeholders.</li><li>Email and Communication Management: Draft, review, and manage correspondence, including responding to emails on behalf of executives when appropriate.</li><li>Project Support: Assist the executive team with special projects, research, and presentations, ensuring clear communication and adherence to deadlines</li></ul><p><strong>Office Manager Duties:</strong></p><ul><li>Front Desk Support: Serve as the first point of contact for visitors and callers, manage mail, deliveries, and general email, and greet all guests professionally.</li><li>Banking: Handle deposits and other basic banking tasks securely and accurately.</li><li>File Management: Organize and maintain both physical and digital filing systems for easy access and accuracy.</li><li>Office Operations: Manage day-to-day office logistics, including supply procurement, equipment and technology support, and vendor relationships.</li><li>Facilities Management: Oversee office maintenance, repairs, cleaning services, and enforce safety protocols as required.</li><li>Team Support: Provide general administrative assistance to team members, including scheduling, document preparation, and meeting coordination support.</li><li>Vendor Management: Build and maintain positive relationships with vendors for office supplies, equipment, service agreements, and maintenance to ensure cost-effectiveness and quality service.</li><li>Event Coordination: Organize and execute company events, meetings, and team-building activities.</li></ul><p><br></p>
<p>Paralegal – General Litigation</p><p>About the Firm:</p><p> Join a general litigation boutique serving diverse clients in areas including civil litigation, labor and employment law, human rights, Aboriginal law, and corporate oversight. Our team values collaboration, professional development, and providing high-quality legal services across a varied practice.</p><p>Position Summary:</p><p> We are seeking a motivated Paralegal to work closely with our legal team. This role centers on legal research, document drafting, client support, and case management. The ideal candidate demonstrates excellent research and writing abilities and thrives in a fast-paced, multi-practice environment.</p><p>Key Responsibilities:</p><ul><li>Draft, prepare, and revise legal documents including pleadings, correspondence, affidavits, briefs, and contracts.</li><li>Conduct legal research and summarize findings in memos or briefs for lawyer review.</li><li>Organize, manage, and maintain case files to ensure accuracy and compliance.</li><li>Prepare materials for hearings, trials, mediations, and discoveries.</li><li>Communicate regularly with clients, courts, opposing counsel, and third parties regarding scheduling and document requests.</li><li>Gather, review, and organize evidence, exhibits, and supporting documentation.</li><li>File documents with courts and tribunals both electronically and in-person, ensuring compliance with all rules and deadlines.</li><li>Support lawyers with a range of administrative tasks such as routine correspondence, preparing checklists, and managing file openings/closings.</li><li>Conduct due diligence, background checks, and searches as relevant to cases.</li><li>Liaise with experts, service providers, and witnesses as needed.</li><li>Ensure confidentiality and compliance with firm policies and regulatory standards.</li></ul><p><br></p>
<p><strong>Legal Administrative Assistant (Tax, Trust & Estates)</strong></p><p><strong>Position Summary</strong></p><p>This role provides comprehensive support for a high-volume practice focused on sophisticated tax planning, corporate restructuring, and wealth management. The successful candidate will oversee complex files from inception to completion, ensuring both administrative precision and high-quality document production across domestic and international legal matters.</p><p><strong>Primary Accountabilities</strong></p><p><strong>1. Specialized Document & Transactional Support</strong></p><ul><li><strong>Drafting & Preparation:</strong> Generate and edit legal correspondence and documents related to corporate reorganizations, business successions, and tax structuring.</li><li><strong>Transactional Assistance:</strong> Support the acquisition and sale of businesses, securities offerings, and trust/estate planning matters.</li><li><strong>Dispute & Disclosure:</strong> Assist with documentation for tax disputes before revenue authorities and voluntary disclosure filings.</li></ul><p><strong>2. File Lifecycle & Compliance</strong></p><ul><li><strong>End-to-End Management:</strong> Oversee complex files from initial opening to final closing, ensuring strict adherence to both digital and physical filing compliance standards.</li><li><strong>Due Diligence:</strong> Conduct essential corporate, land title, and conflict searches to ensure file integrity.</li><li><strong>Administrative Oversight:</strong> Manage time entry, maintain detailed calendars, and handle all general administrative functions.</li></ul><p><strong>3. Client & Practice Coordination</strong></p><ul><li><strong>Communication:</strong> Act as a collaborative point of contact, ensuring professional and clear communication with clients and authorities.</li><li><strong>Inbound Investment:</strong> Support matters involving inbound investment and tax considerations for non-resident clients.</li></ul>
We are looking for an experienced Legal Assistant to join our team in Toronto, Ontario. This role involves providing comprehensive administrative and legal support to ensure seamless operations and effective client service. The successful candidate will demonstrate exceptional organizational skills and attention to detail while working in a dynamic legal environment.<br><br>Responsibilities:<br>• Assist lawyers in coordinating hearings and trials, including tracking court dates, filing deadlines, and drafting pleadings.<br>• Prepare and review legal documents and correspondence, including materials for administrative tribunals such as the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario.<br>• Manage the timely service and filing of court materials, adhering to the Rules of Civil Procedure and tribunal-specific procedural guidelines.<br>• Support daily time entry processes to ensure accuracy and compliance with firm standards for billing purposes.<br>• Proofread legal documents to ensure proper formatting, grammar, spelling, and overall clarity.<br>• Maintain calendars, schedule meetings, and manage reminder systems to ensure deadlines are met efficiently.<br>• Open, organize, and manage large and complex client files with an effective filing and retrieval system for both electronic and physical records.<br>• Coordinate client meetings, including booking rooms and arranging necessary audio-visual equipment.<br>• Close files in both electronic systems and physical storage, which may involve lifting file boxes.<br>• Perform additional administrative tasks as needed, including collaborating with other legal assistants.
<p>We are looking for an organized and proactive Assistant Property Manager to support the daily operations of a large property in Toronto, Ontario. This role works under the guidance of the Property Manager, Development Manager, and/or General Manager, providing dependable and timely administrative and operational support for the property. The position acts as a primary liaison for tenants and external vendors and helps improve office processes and systems to maintain a well-organized and productive work environment.</p><p><br></p><p><strong>Primary Duties</strong></p><p><br></p><p><strong>Tenant Relations and Service</strong></p><ul><li>Deliver friendly, professional, and prompt service to all tenants</li><li>Handle standard tenant questions autonomously, directing complex matters to management as needed</li><li>Contribute to planning and executing tenant engagement programs, events, and special projects as assigned</li></ul><p><strong>Building Operations and Facility Oversight</strong></p><ul><li>Assist with all aspects of tenant move-ins and move-outs, such as distributing access cards, coordinating signage, and preparing orientation packets</li><li>Help manage tenant maintenance requests and preventive maintenance tasks</li><li>Participate in the launch and support of new operational and facility-related projects</li><li>Draft and maintain monthly cleaning reports, track service quality, and manage feedback or service credits</li><li>Prepare and send tenant communications, such as updates regarding rent or policy changes</li><li>Collect and process tenant payments, promptly recording and tracking cheques</li><li>Monitor janitorial supply levels, conduct audits, and initiate restock orders for management approval</li><li>Support marketing efforts and the coordination of tenant events or building activities</li><li>Draft, edit, and organize documents, correspondence, reports, and presentations</li><li>Maintain accurate digital and paper filing systems in line with document retention practices</li><li>Regularly update databases for tenant and vendor contacts, emergency information, and contractor records</li><li>Organize and submit expense reports related to property management</li><li>Conduct annual checks to verify tenant insurance documentation is up-to-date and meets property requirements</li><li>Manage scheduling for meeting spaces and handle related logistics and materials</li><li>Distribute incoming and outgoing mail and coordinate courier deliveries</li><li>Oversee the operation of office equipment and arrange technical support when necessary</li><li>Help prepare leasing documents and assemble materials for review by managers or owners</li></ul><p><strong>Financial and Administrative Functions</strong></p><ul><li>Offer administrative assistance to the property management and operations teams, as well as landlords</li><li>Communicate with the accounting department to resolve detailed inquiries from tenants or suppliers</li><li>Maintain purchase order records and track tenant chargebacks for regular review with management</li><li>Handle accounts receivable under the supervision of the Controller</li><li>Ensure supplier invoices are coded correctly, approved, and submitted for processing</li><li>Address vendor payment questions and resolve account issues</li><li>Compile and update monthly accounts receivable summaries for management</li></ul><p><br></p>
