<p>Nous recherchons un <strong>consultant - fin d'année de paie</strong> expérimenté pour une grande PME à Laval. Ce mandat est pour quatre mois et vous aurez l'option d'établir votre horaire sur 3, 4 ou 5 jours par semaine en présentiel (possibilité de télétravail 1 jour par semaine ou plus, selon les besoins). </p><p> </p><p><strong><u>Responsabilités :</u></strong></p><p>• Réviser les activités liées au cycle de fin d'année de la paie pour la province, incluant la préparation des relevés 1 et T4 ainsi que les rapports de l'employeur.</p><p>• Valider les données des relevés 1 et T4 pour garantir leur exactitude et leur conformité.</p><p>• Examiner et confirmer les soldes des vacances et des salaires à payer pour la fin d’année.</p><p>• Réaliser une revue complète des données de paie pour s'assurer que tout est équilibré à la fin de l'année.</p><p>• Collaborer avec la paie maître sur place pour résoudre les problèmes et optimiser les processus.</p><p>• Amélioration du processus de paie fin d’année pour une organisation comptant plus de 500 employés.</p><p>• Assurer la conformité des pratiques de paie selon les normes canadiennes.</p><p>• Utiliser le système ADP pour effectuer les tâches de paie de fin d’année et les validations nécessaires.</p><p>• Identifier et corriger les écarts dans les données de paie lors des rapprochements.</p><p><br></p><p><br></p><p>We are seeking an experienced <strong>Year-End Payroll Consultant </strong>for a large SME in Laval, Quebec. This is a four-month contract, with the option of working 3, 4, or 5 days per week. The position is entirely on-site, with the possibility of a hybrid model (1 day per week) and flexible scheduling, including the possibility of partial remote work as needed.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Review year-end payroll activities for the province, including the preparation of T4 and Relevé 1 slips and employer reports.</p><p>• Validate T4 and Relevé 1 slip data to ensure accuracy and compliance.</p><p>• Review and confirm vacation and salary balances due at year-end.</p><p>• Conduct a comprehensive review of payroll data to ensure year-end reconciliation.</p><p>• Collaborate with the on-site payroll manager to resolve issues and optimize processes.</p><p>• Improve the year-end payroll process for an organization with over 500 employees.</p><p>• Ensure payroll practices comply with Canadian standards.</p><p>• Use the ADP system to perform year-end payroll tasks and necessary validations.</p><p>• Identify and correct discrepancies in payroll data during reconciliations.</p>
<p>Nous recherchons un commis comptable pour rejoindre un bureau de service professionnel. Situé à Québec secteur Ste-Foy vous travaillerez dans un environnement professionnel et dynamique. Sous la supervision du contrôleur financier et équipe avec d'autres technicien, le commis comptable assure un soutien dans les diverses tâches de tenue de livres des entreprises opérantes. Il supportera principalement les fonctions d'encaissement et sera impliquer dans le traitement des comptes de dépenses et autres comptes à payer. Ce rôle est essentiel pour garantir une gestion efficace des paiements et un suivi rigoureux des dépenses et vous permettra de développer votre expérience au cycle complet au fur et à mesure que vous développerez votre autonomie. Il s'agit d'un excellent poste tremplin pour une personne nouvellement diplômé en comptabilité.</p><p> </p><p>RESPONSABILITÉS:</p><p> </p><p>• Vérifier, saisir et valider les encaissements et participer au processus des comptes à recevoir;</p><p>• Participer au processus des comptes à payer;</p><p>• Enregistrer et traiter les remboursements des comptes de dépenses pour les professionnels et le personnel;</p><p>• Effectuer des conciliations bancaires pour garantir la concordance entre les comptes et les transactions;</p><p>• Veiller à ce que toutes les transactions respectent les politiques internes et les normes en place;</p><p>• Collaborer activement avec les professionnels et l’équipe administrative pour un suivi précis des paiements et des dépenses;</p><p>• Soutenir le contrôleur dans les efforts d'amélioration des procédures comptables et administratifs;</p><p>• Effectuer diverses tâches de recherche et d'analyse en fin de mois.</p>
<p>Notre client, une firme de conseil, est à la recherche d'un coordonnateur de bureau motivé et organisé pour assurer le bon fonctionnement des opérations quotidiennes dans leur bureau situé à Montréal. Ce rôle clé implique de superviser les tâches administratives, de gérer les installations et de fournir un soutien essentiel à l’équipe. Si vous avez un excellent sens de l’organisation et une passion pour l’efficacité, ce poste est fait pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Accueillir les visiteurs avec professionnalisme et répondre aux demandes concernant les espaces de travail.</p><p>• Assurer la propreté et l’organisation des espaces communs, y compris la cuisine et les salles de réunion.</p><p>• Gérer l’inventaire et le réapprovisionnement des fournitures de bureau et de cuisine.</p><p>• Coordonner les services réguliers avec les fournisseurs tels que les traiteurs, l’entretien et la sécurité.</p><p>• Faciliter l’arrivée et le départ des employés en organisant leur installation et en coordonnant les besoins techniques.</p><p>• Organiser les horaires, planifier les réunions et assurer une communication interne fluide.</p><p>• Maintenir le bon fonctionnement des équipements de bureau et collaborer avec l’équipe TI pour résoudre les problèmes éventuels.</p><p>• Préparer les rapports de dépenses et soutenir le suivi budgétaire.</p><p>• Participer aux processus comptables internes, notamment la gestion des factures et des remboursements.</p><p>• Veiller à la conformité des locaux aux normes de santé et sécurité.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Toronto, Ontario. This is a long-term contract position ideal for someone with strong attention to detail and a solid background in managing billing, collections, and payment processing. The ideal candidate will have a proven track record in accounts receivable, exceptional communication skills, and familiarity with QuickBooks Online.<br><br>Responsibilities:<br>• Manage the full accounts receivable process, including invoicing, payment collection, and account reconciliation.<br>• Handle customer inquiries related to billing and payments, ensuring excellent service and prompt resolutions.<br>• Monitor and follow up on overdue accounts, implementing collection processes to recover outstanding payments.<br>• Record and process payments accurately, maintaining up-to-date records in financial systems.<br>• Generate regular reports on accounts receivable status and provide updates to management.<br>• Work closely with other departments to resolve discrepancies and ensure accurate financial records.<br>• Utilize QuickBooks Online to manage transactions and maintain organized financial data.<br>• Identify opportunities to streamline processes and improve efficiency within the accounts receivable function.
<p>Superbe opportunité de joindre l'équipe de comptabilité d'une entreprise de services bien établie à Québec. Sous la supervision du paie-maître, le commis à la paie supportera l'équipe en effectuant diverses entrées et vérification. Pour avoir du succès il faut posséder une base au niveau des déductions à la sources et posséder une connaissance générale des avantages imposables. Dans ce poste, en plus d'une formation dédié vous pourrez bénficier d'une assurance groupe, d'une participation de l'employeur à un REER et à une politique bien établie de télétravail</p><p><br></p><p>RESPONSABILITÉS :</p><p><br></p><p>• Participer au traitement de la paie;</p><p>• Effectuer des vérifications afin d'assurer la conformité des paies;</p><p>• Répondre aux questions des employés concernant la paie et effectuer les suivis nécessaires;</p><p>• Collaborer à la production des relevés fiscaux en fin d’année (T4, R1);</p><p>• Traiter les comptes de dépenses tout en s’assurant du respect des politiques internes;</p><p>• Participer au suivi des dossiers CNESST;</p><p>• Effectuer l'ouverture des dossiers d'employés en complétant les dossiers et formulaires requis;</p><p>• Maintenir à jour les dossiers personnels des employés, incluant les informations sur la paie, les vacances et les avantages sociaux;</p><p>• Fournir un soutien administratif général à l’équipe de paie et des ressources humaines.</p>
<p><br></p><p>Nous recherchons un commis à la facturation bilingue et autonome pour un poste basé à Ville Saint-Laurent. Ce rôle implique des responsabilités variées dans la gestion de la facturation et du soutien administratif au sein de notre organisation.</p><p><br></p><p>Responsabilités:</p><p><br></p><p>• Assurer la gestion complète de la facturation en utilisant le logiciel Clio.</p><p>• Ouvrir et fermer les dossiers clients conformément aux procédures établies.</p><p>• Collecter les informations des clients via les formulaires Intake dans Clio.</p><p>• Rédiger et préparer les lettres de mandat à l’aide de Clio.</p><p>• Effectuer des suivis auprès des clients pour obtenir les lettres de mandat signées.</p><p>• Organiser et maintenir l’agenda des rendez-vous pour garantir une gestion efficace du temps.</p><p>• Numériser et classer les documents dans les dossiers clients sur le réseau.</p><p>• Assurer une communication proactive et professionnelle avec les clients.</p><p>• Travailler sous pression tout en respectant les délais et en maintenant une qualité élevée.</p><p>• Collaborer avec l’équipe pour garantir une transition fluide des tâches administratives.</p>
<p>We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.</p><p>• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.</p><p>• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.</p><p>• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.</p><p>• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.</p><p>• Assist with hiring and onboarding staff for property and household needs.</p><p>• Run errands, collect mail, and complete other personal tasks as required.</p><p>• Travel occasionally to provide on-site support as needed.</p>
<p>We are looking for a dedicated Inventory Clerk to join our clients team on a contract basis in Ottawa, Ontario. This role involves maintaining the cleanliness and organization of inventory areas, ensuring efficient stock management, and supporting the overall operations of the facility. If you have a keen eye for detail and enjoy working in a fast-paced environment, we encourage you to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>-Maintain clean and organized storage areas by sweeping floors and cleaning shelves regularly.</p><p>-Handle inventory by moving, organizing, and ensuring items are stored properly.</p><p>-Retrieve and prepare orders for shipment or delivery with accuracy.</p><p>-Place stock in designated areas and ensure items are easily accessible.</p><p>-Utilize systems and tools to track inventory and update records as needed.</p><p>-Adhere to safety guidelines, including the use of hard-toe shoes, to promote a secure working environment.</p><p>-Collaborate with team members to ensure timely and efficient inventory management.</p><p>-Assist in shipping and receiving tasks, including inspecting incoming materials.</p><p>-Provide excellent customer service when addressing inquiries or resolving issues.</p><p>-Perform data entry tasks to maintain accurate inventory records.</p>
<p>Our client is looking for an Accounts Payable Specialist to join their dynamic team.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process a high volume of vendor invoices accurately and on time, ensuring correct coding and charge allocations.</li><li>Reconcile vendor statements and resolve discrepancies with vendors and internal teams.</li><li>Prepare and execute payment runs (EFT/ACH, wire, and check) to ensure timely vendor payments.</li><li>Maintain accurate vendor records and digital files in line with audit and internal control requirements.</li><li>Respond to vendor inquiries, resolve billing issues, and build strong supplier relationships.</li><li>Work with procurement, logistics, and finance teams to resolve invoice or payment discrepancies.</li><li>Identify and support process improvements to increase efficiencies.</li><li>Manage the AP inbox daily and handle incoming invoices and ad-hoc requests.</li><li>Provide backup support during team absences and assist with audit requests.</li><li>Ensure all invoices have proper documentation and approvals in compliance with company policy and SOX requirements.</li><li>Foster a customer-focused, service-oriented culture aligned with company values.</li></ul><p><br></p><p><br></p>
<p>Our client is seeking an organized and proactive <strong>Administrative Assistant</strong> to support the Sr. Director, Facilities, and the Chief Financial & Administrative Officer. This role is key to ensuring smooth daily operations and effective communication across the organization. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities independently while supporting a wide range of internal and external stakeholders.</p><p><br></p><p><strong>Responsibilities</strong></p><p><br></p><ul><li>Provide day-to-day administrative support, including scheduling, correspondence, mail, supplies, and service requests.</li><li>Coordinate office and equipment maintenance.</li><li>Prepare and proofread documents, proposals, and reports.</li><li>Maintain accurate records, databases, and filing systems.</li><li>Support special projects and track timelines and deliverables.</li><li>Assist with budgeting, invoice processing, and financial tracking.</li><li>Manage regulatory, contractual, and permitting documentation.</li><li>Schedule meetings, prepare agendas, take minutes, and track action items.</li><li>Anticipate operational needs and help resolve issues quickly.</li></ul><p><br></p>
<p>Robert Half is partnering with an established client seeking an experienced HR & Payroll Administrator who brings expertise in Accounts Payable (AP), Human Resources, and ADP Workforce Now. This is an exciting opportunity for a detail-oriented professional to play a critical role in both financial and people operations.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounts Payable (AP)</strong></p><ul><li>Process all AP transactions including purchase orders, invoices, expense reports, and payment requests, ensuring accuracy and timely completion.</li><li>Review and reconcile vendor accounts; resolve discrepancies promptly.</li><li>Maintain and update AP systems, enforcing compliance with internal policies and relevant accounting principles.</li><li>Assist with monthly, quarterly, and year-end reporting related to payables.</li><li>Manage the AP inbox and respond professionally to all vendor inquiries.</li></ul><p><strong> </strong></p><p><strong>Human Resources Support</strong></p><ul><li>Collaborate with HR team members on payroll processing, benefits administration, onboarding, and employee data management.</li><li>Support compliance efforts with labor laws and regulations.</li><li>Help maintain accurate employee records per company and legal standards.</li><li>Assist with HR audits, ad-hoc reporting, and special projects.</li></ul><p><strong> </strong></p><p><strong>ADP Workforce Now Expertise</strong></p><ul><li>Serve as the go-to resource for ADP Workforce Now inquiries and troubleshooting.</li><li>Ensure employee information is accurate—including job titles, compensation, tax, and direct deposit data.</li><li>Run payroll reports, track time-off accruals, and monitor data integrity within ADP Workforce Now.</li></ul>
We are looking for a detail-oriented and friendly Receptionist to join our team in Toronto, Ontario. As the first point of contact for visitors and clients, you will play a vital role in creating a welcoming and organized environment. This position is ideal for someone with strong customer service skills and a passion for maintaining efficient office operations in a fast-paced setting.<br><br>Responsibilities:<br>• Greet and assist visitors, clients, and employees with courtesy and efficiency.<br>• Maintain accurate visitor records, ensuring all guests sign in upon arrival.<br>• Perform general administrative tasks, including data entry, filing, and managing office supplies.<br>• Address client and visitor inquiries, providing exceptional customer service at all times.<br>• Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.<br>• Support the marketing team with seasonal mail-outs and other assigned tasks.<br>• Keep the reception area and lobby clean, organized, and welcoming.<br>• Monitor and restock office amenities such as coffee machines and snack bars, placing replenishment orders as needed.<br>• Manage multi-line phone systems, directing calls and taking messages efficiently.<br>• Complete additional responsibilities as assigned by management.
<p><strong><u>Exciting Opportunity: Payroll Coordinator/Team Leader</u></strong></p><p><br></p><p>Are you an experienced payroll professional with exceptional organizational and leadership skills? Our Surrey public services client invites you to join their team as a Payroll Coordinator/Team Leader. Reporting to the Payroll Manager, this is a unique opportunity to be part of a growing organization that prides itself on excellence, integrity, and service to the community. As a Payroll Coordinator/Team Leader, you will play a critical role in ensuring timely, accurate, and efficient payroll operations. Your expertise in payroll systems, collective agreement interpretation, and benefit administration will make a meaningful impact in shaping operational success.</p><p><br></p><p><strong>You will experience:</strong></p><ul><li>A collaborative environment where your contributions are valued.</li><li>Work-life balance with a 35-hour workweek.</li><li>Opportunities for professional growth within a dynamic, innovative organization.</li></ul><p><strong>Your Key Responsibilities:</strong></p><ul><li>Processing payroll for all employees accurately and on time.</li><li>Interpreting and applying regulations, collective agreements, and policies related to payroll.</li><li>Managing updates, testing, and integration of financial systems, including PeopleSoft.</li><li>Supervising and mentoring payroll staff, offering guidance on complex matters.</li><li>Maintaining and improving internal payroll processes to enhance efficiency and compliance.</li><li>Preparing year-end financials related to payroll and benefits.</li><li>Collaborating with internal and external stakeholders to address inquiries and provide payroll-related solutions.</li><li>Leading projects, audits, and studies to improve payroll processes and operations.</li></ul>
Position Overview <br> Reporting directly to the Executive Assistant, CEO, Finance, Investor Relations the Administrative Assistant will be responsible for providing administrative support for the departments at the Corporate office, and work with the Executive Assistant to complete general office duties. <br> Key Responsibilities <br> Greet visitors and clients in a warm, detail oriented manner and serve as the first point of contact for all inquiries. Receive, sort, and distribute daily mail, deliveries, company-wide voicemail, and incoming email; coordinate outgoing and incoming courier services and maintain tracking for carbon footprint records. Maintain the reception area, to ensure a clean, organized, and welcoming environment. Schedule appointments, manage calendars, and assist with meeting coordination. Perform general administrative and clerical duties, including filing, photocopying, scanning, faxing, and supporting colleagues with administrative tasks as needed. Manage inventory and replenishment of office and breakroom supplies, including stationery, kitchen items, coffee, and snacks. Coordinate service requests with building maintenance and office equipment vendors. Support the Executive Assistant to the CEO and the Finance team with office management needs such as supply requests, offsite storage coordination, company merchandise orders, and organizing corporate office social events. Assist travel arrangements for site visits, and project-related administrative tasks to support day-to-day business operations. Handle invoice management, prepare purchase requisitions and orders for corporate departments, and assist with expense report preparation and reclassifications. Develop, format, and proofread Microsoft Word documents and PowerPoint presentations. Perform other ad hoc duties as assigned. Qualifications <br> Minimum 2 years of experience in an administrative role Post secondary diploma or certificate in office administration program Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve goals Able to grow positive relationships with colleagues at all organizational levels Excellent verbal and written communication skills Outstanding organizational, planning and prioritization skills Attention to detail and accuracy Proven ability to handle confidential information with discretion Be adaptable to various competing demands Good sense of judgement and ability to take initiative to act with a sense of urgency Process improvement mindset Proficient in Microsoft Word, Excel, Outlook and PowerPoint Experience with SAP and Concu
<p>We are supporting a confidential client in identifying a highly organized and proactive Administrative Assistant to join their team in a full-time capacity. This role provides critical administrative and coordination support within a fast-paced, collaborative environment. The successful candidate will be a strong communicator who thrives in a people-oriented role with shifting priorities and diverse daily tasks.</p><p><br></p><p>About the Role</p><p>In this position, you will support leadership and internal teams by anticipating needs, managing daily activities, and ensuring smooth operational flow. You will be responsible for calendar coordination, travel arrangements, expense processing, and organizing business visits. This role requires professionalism, strong judgment, and the ability to work independently while maintaining a high degree of confidentiality.</p><p><br></p><p>Key Responsibilities</p><p>• Act as the primary contact for day-to-day administrative needs</p><p>• Proactively anticipate requirements and support efficient departmental operations</p><p>• Manage a senior leader’s calendar, meetings, and scheduling priorities</p><p>• Coordinate travel arrangements, including conference registrations</p><p>• Prepare, track, and submit expense reports</p><p>• Organize business and customer visits, including catering, meeting rooms, and off-site dinners</p><p>• Support internal and external meetings with logistics and planning</p><p>• Suggest improvements to administrative processes to enhance efficiency</p><p>• Perform other administrative duties as required</p>
<p>We are looking for an experienced Administrative Coordinator to join our team in Burnaby, British Columbia on a contract basis. This position requires strong technical skills, attention to detail, and the ability to manage multiple priorities effectively. You will play a key role in facilitating communication, preparing reports, and supporting various departmental initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, manage logistics, and document minutes to ensure effective communication and follow-up.</p><p>• Serve as a liaison between internal departments, government offices, and external organizations to maintain consistent and efficient communication.</p><p>• Prepare a variety of documents, including reports, presentations, correspondence, and statistical summaries, utilizing tools like Excel and databases.</p><p>• Assist with special projects and provide support for task teams, ensuring timely completion of deliverables.</p><p>• Maintain confidentiality and exercise sound judgment when handling sensitive information and communications.</p><p>• Collaborate with diverse stakeholders to facilitate smooth cross-functional operations and promote teamwork.</p><p>• Utilize advanced software skills to manage office functions, including Microsoft Office Suite, SharePoint, and Adobe tools.</p><p>• Monitor schedules and appointments, ensuring optimal time management for the team.</p><p>• Provide general administrative support as needed to maintain efficient daily operations.</p>
<p>Our client is seeking an <strong>Administrative Assistant</strong> on contract basis to support their Calgary team. This role helps ensure smooth daily operations in a fast-paced environment. The ideal candidate is organized, proactive, and able to manage a variety of administrative and logistical tasks.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Coordinate office events, catering, and decorations.</li><li>Order and deliver weekly lunches to office and work sites.</li><li>Manage office supplies, pickups, and expense processing.</li><li>Drive to sites for occasional deliveries and errands.</li><li>Label and organize tools on the production floor.</li><li>Support paperwork processes, including benefits documentation.</li><li>Assist with printing, laminating, and meeting room setup.</li><li>Communicate with vendors for quotes and orders.</li><li>Maintain simple tracking and documentation in Excel and other Office applications.</li></ul>
<p>We are seeking a Accounting Clerk to support our client’s accounting team in Winnipeg, Manitoba. This role is ideal for someone looking to grow their accounting career who is organized, detail-oriented, and eager to learn. You will assist with daily financial tasks and help maintain accurate records across accounts and reports.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Entering and posting basic journal entries. </p><p> • Help maintain and reconcile general ledger accounts and supporting schedules.</p><p> • Perform routine bank reconciliations and follow up on any discrepancies.</p><p> • Support the preparation of monthly financial reports by gathering data and completing preliminary checks.</p><p> • Ensure documents and transactions follow internal policies and procedures.</p><p> • Work with team members to resolve simple accounting issues or data errors.</p><p> • Use accounting software (such as NetSuite, Oracle, QuickBooks, or SAP) to input and update financial information.</p><p> • Assist with month-end tasks and help ensure deadlines are met.</p><p> • Provide general administrative and accounting support, including filing, data entry, and other duties as needed.</p>
<p>Our client is seeking a detail-oriented entry-level <strong>Administrative Assistant </strong>for a contract role in Calgary, Alberta. This position supports the collection, organization, and uploading of sensitive documents while maintaining strict confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Contact families by phone and email to request missing documents for funding applications.</li><li>Follow up to collect information and clarify submission steps.</li><li>Organize and handle sensitive immigration documents with accuracy and confidentiality.</li><li>Maintain and update records in spreadsheets and databases.</li><li>Scan, photocopy, and upload documents to government systems.</li><li>Work with team members to resolve technical questions.</li><li>Make high-volume outbound calls using a provided script.</li><li>Track progress and report on collected documents.</li><li>Support deadlines and meet volume targets for document submissions.</li></ul>
<p>Our client is seeking an experienced <strong>Administrative Assistant</strong> to join their team in Edmonton, Alberta. You will support multiple departments by managing a variety of administrative tasks with accuracy and professionalism in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Draft, edit, and format documents to meet organizational standards.</li><li>Organize and upload files in SharePoint and utilize Microsoft Office.</li><li>Process credit card expenses and maintain accurate records.</li><li>Coordinate travel arrangements, manage schedules and meeting minutes.</li><li>Code, approve, and submit invoices.</li><li>Maintain documentation across business units.</li><li>Support landowner payments and contract compliance.</li><li>Assist with RFP document preparation and oversee expense claims.</li></ul>
<p><strong>We are partnering with an organization that's looking to add a Bookkeeper due to a company growth. This is a full-time/permanent position. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Salary (65-70K)</p><p>-3 weeks vacation</p><p>-Free parking </p><p>-Hybrid (2 days on site)</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>• Manage and oversee all Accounts Payable and Accounts Receivable activities to ensure accuracy and timeliness.</p><p>• Stay informed about changes to payroll regulations and implement necessary adjustments.</p><p>• Process bi-weekly payroll.</p><p>• Review invoices for accuracy and validity prior to processing.</p><p>• Record bills and handle payments to suppliers in a timely manner.</p><p>• Resolve discrepancies with vendors and ensure all issues are addressed promptly.</p><p>• Prepare and deposit funds, as well as organize cheques for management approval.</p><p>• Generate reports for review by the management team.</p><p>• Support month-end and year-end financial closing procedures.</p><p>• Collaborate with management to assist in additional financial tasks and projects as needed.</p>
<p><strong>About the Role</strong></p><p>Our client, a well-established organization based in Surrey, BC, is looking to add an Accounting Clerk to their finance team. This is a fully on-site position that offers a diverse mix of accounting and administrative responsibilities within a collaborative and fast-paced office environment.</p><p> </p><p>You will play a key role in supporting daily accounting operations—primarily focused on accounts payable—while also contributing to general administrative and office support functions. This is an excellent opportunity for someone looking to grow their accounting career in a stable and supportive environment.</p><p><br></p><p><strong> Key Responsibilities</strong></p><ul><li>Process 20–40 accounts payable invoices weekly, ensuring accuracy, proper coding, and timely payment.</li><li>Review invoices for compliance with company policies and follow up on discrepancies or missing approvals.</li><li>Support payment processing and check runs as required.</li><li>Reconcile accounts regularly to ensure financial data accuracy.</li><li>Assist the Controller and Accounting Manager with day-to-day accounting tasks and month-end activities.</li><li>Maintain accurate records, filing systems, and documentation for audit readiness.</li><li>Provide administrative and office support, including coordination with internal teams and external vendors or clients.</li><li>Assist with bank deposits and other routine financial transactions.</li><li>Contribute to maintaining a positive office culture—helping with company events, socials, or other team initiatives as needed.</li><li>Provide general clerical support to ensure smooth day-to-day operations across the department.</li></ul><p><br></p><p><br></p><p> </p><p><br></p><p><br></p><p><br></p><p><br></p><p> </p>
<p>Our client in <strong>Calgary </strong>is seeking a detail-oriented <strong>Accounts Payable Clerk</strong> to manage full-cycle AP operations. This role oversees invoice processing, team performance, vendor relations, and AP reporting, while ensuring strong internal controls and accurate financial records.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process vendor invoices accurately and promptly with proper approvals.</li><li>Track, monitor, and report on AP KPIs such as transaction volumes, accuracy, processing times, and vendor onboarding.</li><li>Manage day-to-day AP team activities, including performance management and scheduling.</li><li>Review and authorize weekly payments including EFTs, cheques, and wire transfers.</li><li>Ensure timely reconciliation of vendor statements and GR/IR accounts.</li><li>Monitor purchase orders, ensuring invoices match goods/services received and POs are closed promptly.</li><li>Oversee petty cash reconciliations.</li><li>Review and approve vendor master data updates and new vendor setups.</li><li>Support special projects as required.</li></ul><p><br></p>
<p>Our client, a leading independent investment firm, is seeking an experienced <strong>M& A Law Clerk</strong> to join their Vancouver office on an <strong>18-month contract with strong potential for permanent role</strong>. This position offers the opportunity to work on complex corporate and transactional matters in a fast-paced, professional environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex corporate transactions, from initial counsel instructions through to completion of post-closing filings</li><li>Execute corporate and securities name searches, and assist with share/asset purchase and sale transactions as well as reorganizations</li><li>Prepare documents for British Columbia and Federal entities, including incorporations, organizations, continuances, amendments, amalgamations, and dissolutions</li><li>Prepare and file extra-provincial registrations, business names, and required corporate updates</li><li>Maintain both electronic and physical corporate records, including supporting the onboarding and maintenance of an electronic corporate database</li><li>Perform administrative and related duties as assigned, and assist colleagues when needed</li><li>Respond to internal and external requests for information and documentation, providing general legal support services</li><li>Take on additional responsibilities as required to support the firm’s business objectives</li></ul>
<p><strong>Our client in the professional services space is looking to add an Accounts Receivable Clerk focusing on cash application. This is a full-time/permanent role.</strong></p><p><br></p><p><strong>Additional details:</strong></p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation + personal days</p><p>-Hybrid work model (2 days on site)</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>-Accurately posting incoming payments (including cheques, wires, cash, and credit card transactions). </p><p>-Investigating unidentified payments received, and supporting similar investigations for other offices as needed.</p><p>-Accessing client accounts payable portals to monitor and reconcile payment activity.</p><p>-Coordinating the return of client overpayments, subject to appropriate approvals.</p><p>-Maintaining records of receipts and managing the credit card remittance mailbox, while responding to client inquiries regarding remittance advice.</p><p>-Processing accounts receivable write-offs following company policy.</p><p>-Handling the processing and reconciliation of credit card transactions.</p><p>-Tracking unapplied and suspense funds to ensure proper allocation.</p><p>-Reallocating payments received for other accounts to the appropriate accounts.</p><p>-Preparing the daily Cash to Accounts Receivable report.</p><p>-Completing electronic funds transfer setup forms for the local office.</p><p>-Serving as a point of contact for client payment-related questions.</p>
