<p>Our client, a private family holding office is seeking a highly organized, proactive, and discreet Executive Assistant to support the Chair and Vice Chair within a transitioning, multi-entity environment. The organization is evolving from an operating business structure into a long-term family holding platform. This role will primarily provide EA/PA-level support to two senior family principals, while working collaboratively with an existing Executive Assistant who supports the CEO.</p><p><br></p><p>This position requires a calm, capable professional who thrives in a high-trust, fast-paced environment and is comfortable managing both business and personal coordination responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Principal Support</strong></p><p>• Provide dedicated day-to-day EA/PA support to the Chair and Vice Chair</p><p>• Manage diaries, meetings, and competing priorities with strong attention to detail</p><p>• Anticipate needs and proactively manage scheduling conflicts</p><p>• Draft and manage correspondence as required</p><p><br></p><p><strong>Calendar, Travel & Logistics</strong></p><p>• Coordinate complex calendars and appointments</p><p>• Arrange travel itineraries (flights, accommodation, ground transport)</p><p>• Prepare briefing materials and ensure principals are well prepared</p><p>• Track confirmations, RSVPs, and key deadlines</p><p><br></p><p><strong>Property & Personal Coordination</strong></p><p>• Liaise with property managers and external vendors across multiple residential properties</p><p>• Coordinate household logistics and services as required</p><p>• Maintain organized records relating to properties, services, and renewals</p><p><br></p><p><strong>Collaboration & Office Support</strong></p><p>• Work closely with the existing Executive Assistant to ensure seamless coverage</p><p>• Provide occasional back-up support to the CEO’s EA when required</p><p>• Maintain organized files, contact databases, and key documentation</p><p>• Support broader administrative projects as needed</p><p><br></p>
<p>A leading organization in the luxury retail sector is seeking an accomplished Executive Assistant to provide critical support to the CEO. This high-impact opportunity is ideal for a polished, highly organized professional who excels in fast-paced environments and values the importance of confidentiality, discretion, and professionalism.</p><p><br></p><p>About the Opportunity:</p><p>Join a renowned company with a longstanding reputation for excellence. As Executive Assistant to the CEO, you will be instrumental in driving organizational efficiency, ensuring effective collaboration across teams, and supporting the CEO in the daily management of priorities and strategic business objectives. This position offers direct access to high-level decision-making processes and the chance to work closely with executive leadership in a dynamic, growth-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Oversee a busy executive calendar, proactively manage appointments, coordinate high-level meetings, and ensure critical tasks and priorities align with business goals.</p><p>• Plan, coordinate, and adjust intricate international and domestic travel arrangements, anticipating needs and navigating shifting schedules with agility.</p><p>• Draft executive communications and polished correspondence, manage the CEO’s inbox, screen requests, and coordinate timely follow-ups on urgent matters.</p><p>• Prepare agendas, compile briefing materials, accurately capture meeting minutes and action items, and monitor follow-ups through to completion.</p><p>• Act as the primary point of contact between the CEO and other company divisions, facilitating seamless communication and collaboration throughout the organization.</p><p>• Handle sensitive documents, information, and communications with the utmost discretion and confidentiality.</p><p>• Support company-wide initiatives and ad hoc projects as directed by the CEO, maintaining professionalism and attention to detail under tight deadlines.</p><p><br></p><p><br></p>
