10 results for Document Control Specialist in Vancouver, BC

Accounting and Administration Manager

Vancouver, BC
onsite
Permanent
100000.00 - 125000.00 CAD / Yearly
The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned. This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting. <ul><li>Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines</li><li>Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports</li><li>Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes</li><li>Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements</li><li>Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.</li><li>Assist in development of facility maintenance budgets, forecasts, and variance analysis</li><li>Drive continuous improvement of accounting processes, controls and reporting</li><li>Oversee work order management responsibilities of the team</li><li>Work with procurement and other departments on implementing and streamlining workflow processes</li><li>Create and update training materials, ensuring consistency in process execution and quality of service</li><li>Lead ongoing training initiatives to improve team efficiency and service quality</li><li>Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed</li><li>Other duties as assigned</li></ul>
2026-08-26T20:43:55Z

Funding Manager

Surrey, BC
onsite
Temporary
38.00 - 44.00 CAD / Hourly
We are looking for an experienced Funding Manager to support a local government organization in British Columbia. This contract opportunity is responsible for centralizing contract and funding documentation, maintaining accurate records, reconciling agreements to financial activity, and coordinating with internal stakeholders and external funders to resolve outstanding items and strengthen long-term tracking processes. Responsibilities:<ul><li>Support funding operations by maintaining contracts, coding, and department-level tracking across a high-volume, multi-department environment.</li><li>Develop, organize, and maintain centralized systems for tracking contracts, funding agreements, revenue activity, and related accounting documentation.</li><li>Review existing sources, including SharePoint, databases, email correspondence, and historical files, to identify and organize agreement information when records are incomplete or decentralized.</li><li>Research missing contract and funding details and coordinate with internal managers, departments, and external funders to obtain agreements, supporting documents, and key information.</li><li>Oversee high-volume agreement activity, including backlog cleanup, setup of new agreements, monitoring expirations, and following up on outstanding items with managers and directors.</li><li>Collaborate with internal teams to reconcile funding agreements with accounting entries, deposits, expenditures, and asset-related activity to ensure accurate and complete financial records.</li><li>Assist in resolving overdue reporting requirements and outstanding funder matters through follow-up, documentation, and direct communication with external funding organizations.</li><li>Manage revenue accounting for multiple departments and funding agreements, including invoicing, transaction processing, coding, and revenue recognition.</li><li>Drive improvements in document management, recordkeeping, and tracking processes to strengthen compliance, reporting accuracy, and visibility into funding activity.</li><li>Continue efforts to retrieve missing funding agreements and supporting documentation, further centralize grant and funding records, reconcile agreements to accounting activity, and improve follow-up and tracking processes for more efficient future operations.</li></ul>
2026-08-20T16:28:48Z

Project Manager

Abbotsford, BC
onsite
Permanent
110000.00 - 140000.00 CAD / Yearly
Our client is a well-established and growing organization providing specialized services and solutions to customers across Western Canada. They are seeking an experienced Project Manager to take ownership of projects from initial planning through to successful completion. This is an excellent opportunity for a hands-on project professional who enjoys a fast-paced environment and is skilled at coordinating customers, field teams, subcontractors, suppliers, and internal stakeholders while ensuring projects are delivered safely, on time, within budget, and to a high standard. Key Responsibilities <ul><li>Manage projects from initiation through completion, ensuring scope, schedule, budget, quality, and customer expectations are met.</li><li>Develop project plans, schedules, budgets, resource requirements, and execution strategies.</li><li>Coordinate with customers, subcontractors, suppliers, field teams, and internal departments throughout the project lifecycle.</li><li>Monitor project progress, identify risks or delays, and implement solutions to keep projects on track.</li><li>Review project requirements, drawings, specifications, contracts, and related documentation.</li><li>Manage project costs, forecasts, change orders, and financial reporting.</li><li>Coordinate procurement of materials, equipment, and subcontractor services as required.</li><li>Conduct project meetings and maintain clear communication with all stakeholders.</li><li>Ensure projects comply with company, safety, quality, and regulatory requirements.</li><li>Work closely with operations and field teams to resolve issues and support successful project execution.</li><li>Maintain accurate project documentation, schedules, budgets, and progress reports.</li><li>Support estimating, business development, and customer relationship activities when required.</li><li>Participate in project close-out, including final documentation, costs, lessons learned, and customer follow-up.</li></ul>What's Offered <ul><li>Competitive salary based on experience</li><li>Performance-based incentives</li><li>Comprehensive benefits package</li><li>Professional growth and advancement opportunities</li><li>Collaborative, team-oriented environment</li><li>Diverse and challenging projects</li><li>Ongoing training and development opportunities</li></ul>
2026-08-26T21:33:41Z

Junior Trades & Customs Compliance Specialist

Langley, BC
onsite
Permanent
62000.00 - 72000.00 CAD / Yearly
Our client is seeking a Customs & Trade Compliance Specialist to support cross-border import and export operations across the U.S. and Canada. This is an excellent opportunity for a trade compliance professional who enjoys navigating complex regulations, partnering across functions, and improving the efficiency and compliance of international trade processes. As a key member of the Finance and Administration team, you will help ensure customs compliance while supporting business goals, operational performance, and cost-saving initiatives. You’ll work closely with customs authorities, brokers, freight forwarders, vendors, and internal stakeholders to keep goods moving compliantly and efficiently. What You Will Do<ul><li>Manage import compliance activities across the U.S. and Canada</li><li>Monitor trade regulations, tariffs, sanctions, and free trade agreements to ensure ongoing compliance</li><li>Support customs audits, inquiries, disclosures, and reconciliations</li><li>Partner with internal teams and external providers, including brokers, freight forwarders, and government agencies, to resolve compliance matters</li><li>Provide guidance on customs valuation, product classification, and import/export requirements</li><li>Ensure compliance with key trade programs and regulations, including USMCA/CUSMA, Section 301, Section 232, and SIMA</li><li>Maintain and improve trade compliance procedures, documentation, and internal controls</li><li>Manage Certificates of Origin, classification data, duty rates, and related records in the ERP system</li><li>Support shipping and logistics teams with customs documentation, transportation compliance, and export requirements</li><li>Identify cost-saving opportunities through duty recovery, deferral, foreign trade zones, and free trade programs</li><li>Use ACE and CARM to monitor activity, generate reports, and track compliance performance</li><li>Review broker and freight forwarder performance and support continuous improvement</li></ul>
2026-08-26T20:43:55Z

Business Manager

Surrey, BC
onsite
Temporary
32.00 - 38.00 CAD / Hourly
We are looking for a Business Manager to join an education organization in Surrey, British Columbia on a Contract basis. This position oversees several school support functions, including retail operations, purchasing, food services, and facility rentals, while delivering responsive service to students, families, staff, and external partners. The successful candidate will bring strong operational judgement, vendor coordination experience, and the ability to keep business services running smoothly through effective planning, reporting, and relationship management. Responsibilities:• Shape and support the direction of the retail program, including uniforms and branded items, while helping deliver a positive customer service.• Maintain accurate stock records, monitor product costs, and review inventory levels regularly to support replenishment, reconciliation, and month-end activities.• Coordinate volunteers by organizing schedules, providing guidance and training, and fostering an engaged and dependable team environment.• Build productive supplier relationships, source appropriate products, negotiate pricing, and assess quality for uniforms, gifts, apparel, furniture, and other business service needs.• Partner with school departments on custom orders and athletic apparel requests, arrange samples, and confirm that products meet budget and quality expectations.• Contribute to purchasing processes by supporting proposal documentation, addressing supply issues with vendors or internal stakeholders, and identifying opportunities to improve value and efficiency.• Oversee food services arrangements by managing vendor relationships, supporting contract discussions, responding to concerns, and helping ensure compliant, effective day-to-day operations.• Administer the online food ordering platform by updating menus and user information, assisting with orders and account funding, resolving user inquiries, and preparing operational and financial reports.• Support external use of organization facilities by preparing rental agreements, maintaining booking information, requesting required insurance documentation, and coordinating timely invoicing with finance.• Provide general business services support through service planning, community-facing communication, and other assigned operational duties as needed.• Complete monthly financial reporting, month end close activities including journal entries, reconciliations, variance analysis.
2026-08-25T23:18:39Z

Proposal & Marketing Specialist

Vancouver, BC
onsite
Permanent
75000.00 - 85000.00 CAD / Yearly
Are you an experienced proposal professional with a track record of managing RFPs, RFQs, tenders, and complex qualifications submissions within the architecture, engineering, construction, or professional services sector? Our client, a respected consulting engineering firm, is seeking a Proposal & Marketing Specialist to take ownership of the firm's proposal process while supporting broader marketing and business development initiatives. This is a key role for someone who understands how to manage complex pursuits from initial RFP review through final submission, while coordinating technical teams and ensuring every submission is accurate, compliant, compelling, and delivered on time. Key Responsibilities Proposal Management – Primary Focus<ul><li>Lead the coordination, preparation, and submission of RFPs, RFQs, tenders, qualifications packages, and other business development pursuits</li><li>Review solicitation documents to identify requirements, evaluation criteria, compliance requirements, and key deadlines</li><li>Coordinate with technical teams and leadership to gather, develop, and refine proposal content</li><li>Manage proposal schedules, deliverables, review cycles, and submission logistics</li><li>Coordinate with external consultants and teaming partners on joint pursuits</li><li>Maintain proposal tracking systems, pursuit calendars, and reporting, including win/loss analysis and post-submission follow-up</li><li>Coordinate proposal debriefs and document lessons learned to strengthen future pursuits</li><li>Maintain and improve proposal templates, project sheets, staff resumes, boilerplate content, and other proposal resources</li><li>Ensure submissions are accurate, polished, compliant, and aligned with client requirements</li></ul> Marketing & Business Development<ul><li>Develop project profiles, case studies, presentations, award submissions, and other marketing collateral</li><li>Coordinate website and social media content highlighting projects, milestones, awards, and industry involvement</li><li>Monitor BC Bid, MERX, Bids & Tenders, and other procurement platforms for relevant opportunities</li><li>Research prospective clients, market activity, and industry developments</li><li>Support conferences, networking events, sponsorships, and industry relationship-building initiatives</li><li>Maintain business development databases, opportunity pipelines, and pursuit calendars</li></ul>
2026-08-26T20:43:55Z

Payroll & Benefits Manager

Surrey, BC
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Our client is seeking a Payroll & Benefits Manager to join their growing organization. The Payroll & Benefits Manager will report into senior leadership and be responsible for leading the payroll and benefits function across a multi-site Canadian organization. This position will oversee full-cycle payroll, employee benefits administration, payroll accounting, compliance, and a small payroll team while acting as the organization's subject matter expert for payroll and benefits. The ideal candidate enjoys improving processes, leading people, and working in a fast-paced environment where accuracy, compliance, and exceptional employee service are paramount. What's on Offer• Salary: $100,000 - $120,000• 3 weeks' vacation• Extended Benefits• Company-sponsored social events throughout the year• Monday – Friday onsite position• Opportunity to join a growing, well-established Canadian organization with excellent long-term career potential Must Haves• Payroll Compliance Practitioner (PCP) designation• Union payroll experience• Minimum 2 years of leadership experience• Employee benefits administration experience• Payroll accounting experience, including month-end reconciliations and journal entries Nice to Have• Payroll Leadership Professional (PLP) designation• Experience with Payworks payroll software• Experience managing payroll across multiple locations or entities• Experience supporting payroll or benefits audits• Strong Microsoft Excel skills• Experience identifying and implementing process improvements• Strong communication and leadership skills
2026-08-12T14:58:41Z

Billing Supervisor

Surrey, BC
onsite
Temporary
32.00 - 37.00 CAD / Hourly
We are looking for a Billing Supervisor to join our clients high performing team in Surrey, British Columbia on a Long-term Contract basis. This position is suited to a detail-oriented billing specialist who can provide day-to-day guidance, oversee invoice accuracy, and support operations across multiple business units. The successful candidate will help keep billing activities organized, resolve questions from the team, and contribute to dependable reporting and quality control. This role offers the opportunity to take ownership of billing processes while working closely with internal teams to maintain timely and accurate invoicing. Responsibilities:• Oversee daily billing activities for multiple service areas, ensuring invoices are processed accurately and on schedule.• Review work orders, labour entries, material charges, and costing details to confirm billing aligns with approved estimates and completed work.• Prepare morning operational summaries that track active jobs, progress levels, and billing value across the business.• Assign billing priorities and coordinate focus areas based on workload and business needs.• Support team members by answering billing-related questions, resolving discrepancies, and providing direction on procedures and documentation.• Process a portion of invoicing directly within the required business systems, including time and materials billing and project-related charges.• Verify that completed service work includes all necessary costing information before invoices are finalized and released to customers.• Assess work order details and customer-related considerations, then prepare clear invoice summaries for distribution.• Contribute to cross-functional support by working within more than one billing platform and assisting with activities across different parts of the business.
2026-08-25T22:33:42Z

Business Analyst

Vancouver-, BC
onsite
Temporary
30.00 - 35.00 CAD / Hourly
3-Month Contract | Hybrid – 2 Days Onsite | Vancouver or Toronto Our client is seeking a Business Analyst / Project Manager to support the next phases of a data and compliance-focused initiative. This role will work closely with business, compliance, technology, and external partners to gather requirements, coordinate delivery, and support the expansion of a centralized data platform. Responsibilities<ul><li>Gather and document business, data, operational, and regulatory requirements.</li><li>Work with compliance stakeholders to ensure AML and regulatory requirements are incorporated into project deliverables.</li><li>Facilitate stakeholder meetings, workshops, and requirements sessions.</li><li>Coordinate activities across business, technology, compliance, and vendor teams.</li><li>Support data onboarding, standardization, file exchange, validation, testing, and implementation.</li><li>Track milestones, risks, issues, dependencies, and action items.</li><li>Prepare project documentation, status updates, and process flows.</li></ul>
2026-08-26T20:43:55Z

Receptionist

Vancouver, BC
onsite
Temporary
20.90 - 22.00 CAD / Hourly
We are looking for an experienced and welcoming Receptionist to join a construction-focused organization in Vancouver, British Columbia on a Contract basis. This position will serve as the first point of contact for visitors, couriers, and callers, helping create a well-organized and efficient front-office experience. The successful candidate will be confident communicating with internal teams and external clients, comfortable supporting senior leaders, and proactive in keeping the reception area running smoothly. Responsibilities: • Welcome guests, clients, and delivery personnel in a courteous and attentive manner while maintaining a strong front-desk presence. • Manage incoming calls through a multi-line phone system, direct inquiries accurately, and relay messages promptly to the appropriate contacts. • Oversee access to the locked front entrance by responding to arrivals and ensuring visitors are admitted appropriately. • Coordinate courier drop-offs and pickups, including following building or office instructions for deliveries. • Support meeting and guest arrangements by organizing lunch bookings and preparing refreshments such as coffee and water for visitors. • Maintain a neat and orderly reception and common office area, including helping keep the fifth floor presentable. • Provide day-to-day administrative support such as basic data entry, email communication, appointment coordination, and file organization. • Work closely with executives and internal staff, responding to requests with discretion and a service-oriented approach.
2026-08-28T14:04:21Z