We are looking for a detail-oriented Front Desk Coordinator to join our team on a contract basis. Based in Toronto, Ontario, this role involves overseeing reception, facilities management, and providing exceptional customer service in an executive office environment. This position requires someone with strong organizational skills and a high level of attention to detail.<br><br>Responsibilities:<br>• Conduct daily facility checks, ensuring conference rooms, furniture, and equipment are clean, organized, and in optimal condition.<br>• Manage kitchen duties, including unloading the dishwasher, restocking supplies, and lifting items up to 25 lbs.<br>• Provide reception services with a focus on excellent service, maintaining a courteous and welcoming atmosphere.<br>• Utilize facilities management systems such as RealSuite and Soneil to track and manage office operations.<br>• Ensure whiteboards are clear and ready for use, and maintain tidiness throughout the office.<br>• Deliver concierge-style services to support the executive space and its occupants.<br>• Maintain a neat appearance and effective communication style, adhering to dress code standards.<br>• Organize mailroom activities, including sorting and distributing mail and packages.<br>• Collaborate with team members to uphold a high standard of cleanliness and functionality in the workspace.<br>• Assist with basic administrative tasks, including data entry and file organization.
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Toronto, Ontario. In this role, you will provide essential administrative support to ensure the smooth operation of the office. This position requires strong organizational and communication skills, as well as the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a positive first impression.<br>• Manage incoming phone calls and direct them to the appropriate departments.<br>• Coordinate meeting room bookings and ensure they are set up as required.<br>• Oversee office supplies inventory and handle restocking as needed.<br>• Submit work orders for office maintenance and liaise with the landlord when necessary.<br>• Maintain cleanliness and organization in common areas, including stock rooms and restrooms.<br>• Provide updates and communicate effectively with leadership and management.<br>• Utilize Microsoft Teams and Outlook to perform daily administrative tasks.<br>• Support facilities management by addressing minor issues and escalating them when required.<br>• Ensure all office functions are carried out smoothly and efficiently.
