5 results for Office Administrator in Surrey, BC

Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
22 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join a manufacturing organization in Delta, British Columbia on a contract basis. This position supports day-to-day office operations through administrative coordination, basic accounts receivable tasks, and front-desk coverage as needed. The role is well suited to someone who can manage changing priorities, stay organized under deadlines, and contribute to an organized and efficient workplace. Responsibilities:• Prepare straightforward sales invoices in the company system and ensure records are entered accurately.• Maintain accounts payable filing and keep financial documentation organized and easy to retrieve.• Download and compile daily cash flow reports to support internal tracking and reporting.• Monitor inventory of coffee, kitchen, and general office supplies, and place routine weekly orders as needed.• Welcome occasional visitors such as contractors or couriers and provide basic front-office assistance.• Coordinate lunch arrangements for customers and staff when requested and support related scheduling needs.• Set up boardrooms for meetings and help ensure shared spaces are ready for use.• Assist with general administrative duties, data entry, email communication, and other office support tasks as priorities shift.
2026-06-25T00:00:00Z

Accounting Administrator

Vancouver, BC
onsite
Contract / Temporary
21.375 - 24.75 CAD / Hourly
We are looking for an Accounting Administrator to join a non-profit organization in Vancouver, British Columbia on an 1 Month Contract basis. This role is well suited to someone who enjoys keeping financial processes organized, managing payment activities with accuracy, and contributing to a collaborative hybrid work environment. The position focuses primarily on accounts payable, credit card reconciliations, and employee expense processing, while also supporting related accounting tasks as needed. Responsibilities:• Manage the full accounts payable cycle by reviewing invoices, confirming appropriate account coding, and preparing payments in line with established timelines.• Complete weekly payment runs and help ensure vendors and other payees are processed accurately and on schedule.• Reconcile a regular volume of corporate credit card transactions, investigate discrepancies, and maintain clear supporting documentation.• Review and process employee expense claims with attention to policy compliance and timely reimbursement.• Provide limited support for accounts receivable activities and assist with resolving routine payment or account questions.• Maintain accurate financial records in the organization’s accounting system and contribute to smooth day-to-day transaction processing.• Use Excel and accounting software such as Acumatica to track, organize, and verify financial information.• Support the team during ongoing workload demands by prioritizing high-impact accounting tasks and following through on deadlines.• Assist with accounting processes connected to the organization’s move from QuickBooks to Acumatica when required.
2026-06-26T00:00:00Z

Administrative Manager

Richmond, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
We are partnering with a well-established, international organization seeking a highly organized and adaptable Administration Manager to oversee day-to-day office operations and support a dynamic, multi-functional team.This is a confidential replacement hire and an excellent opportunity for a polished administrative professional who thrives in fast-paced environments and enjoys being the central point of contact across a business. Reporting to senior leadership, you will act as the operational backbone of the office—ensuring administrative processes run smoothly while coordinating across teams, vendors, and external partners. Key Responsibilities<ul><li>Serve as the primary point of contact for all administrative requests and office operations</li><li>Manage office supplies, vendors, facilities coordination, and general maintenance</li><li>Track expenses, process invoices, and ensure accurate documentation and approvals</li><li>Coordinate business travel, expense reporting, and internal programs</li><li>Liaise with contractors and support office projects, including renovations</li><li>Oversee company assets, inventory tracking, and general office organization</li><li>Support internal events, employee initiatives, and workplace culture activities</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Burnaby, BC
onsite
Contract / Temporary
32 - 37.5 CAD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position based in British Columbia. This opportunity is within the education sector and focuses on helping two Associate Vice Presidents stay organized, well-prepared, and responsive in a fast-paced environment. The successful candidate will bring sound judgement, strong communication skills, and a detail-oriented approach to managing priorities, schedules, and sensitive information. Responsibilities: • Coordinate and manage complex calendars for two Associate Vice Presidents, ensuring meetings, deadlines, and competing priorities are handled efficiently. • Arrange domestic and international travel, including flights, accommodations, and related logistics, while keeping itineraries accurate and well organized. • Reconcile corporate purchase card expenses and maintain clear, timely records for two business credit cards. • Prepare documents, presentation materials, and meeting packages to support leadership discussions and decision-making. • Draft, edit, and review correspondence and other communications on behalf of senior leaders with discretion. • Record meeting discussions and produce clear, accurate minutes and follow-up notes for distribution as needed. • Source office supplies, materials, and other administrative resources to support day-to-day operational needs. • Provide general executive-level administrative support, including document handling, scanning, and coordination of information as required.
2026-06-26T00:00:00Z

Administrative Coordinator

Surrey, BC
onsite
Contract / Temporary
24 - 26 CAD / Hourly
We are looking for an organized Administrative Coordinator to join a construction and contractor business in Surrey, British Columbia on a Long-term Contract. This position will support day-to-day workforce coordination, employee administration, and office operations in a fast-paced setting with many changing priorities. The successful candidate will play a key role in scheduling personnel, assisting with hiring and onboarding, and maintaining accurate records that support payroll, compliance, and smooth business operations. Responsibilities:• Build and manage monthly crew and staff schedules, ensuring coverage and adjusting plans when operational needs change.• Coordinate rotations, shift assignments, training placements, and backup coverage while responding quickly to absences and last-minute staffing updates.• Track applications, maintain recruitment records, and support the hiring process from initial review through onboarding for employees and contractors.• Keep personnel files current and complete, ensuring documentation is organized and aligned with company standards.• Respond to employee questions related to scheduling, payroll matters, training options, workplace policies, and general employment concerns.• Assist with payroll administration by maintaining accurate scheduling information, reviewing expense submissions, and preparing contractor invoices for internal approval.• Produce and update administrative documents such as forms, checklists, procedures, and templates to support daily operations.• Maintain orderly digital and physical filing systems, oversee uniform ordering and distribution, and carry out general office coordination duties as needed.
2026-06-23T00:00:00Z