6 results for Property Management Assistant in Secondary

Property Mgmt Associate

Calgary, AB
remote
Temporary
- CAD / Hourly
Our client is looking for a Property Management Associate to support daily operations at a prominent commercial property in Calgary, Alberta on a long-term contract basis. This role partners closely with senior property leadership to oversee operations, tenant relations, financial administration, and vendor coordination while ensuring a high standard of service across the property. Responsibilities:<ul><li>Support the day-to-day operations of a commercial property, ensuring exceptional tenant service.</li><li>Provide guidance and support to on-site staff, assisting with workload coordination and performance.</li><li>Act as a primary contact for tenants, resolving inquiries and coordinating service requests.</li><li>Assist with operating budgets, financial reporting, billing, and property administration.</li><li>Coordinate vendor contracts, capital projects, and service provider performance.</li><li>Monitor building conditions, common areas, and maintenance activities to ensure a safe and well-maintained property.</li><li>Prepare reports and documentation for leadership and stakeholders.</li><li>Ensure compliance with company policies, regulatory requirements, and health and safety standards.</li></ul>
2026-08-07T22:08:41Z

Property Administrator

Toronto, ON
onsite
Temporary
28.50 - 33.00 CAD / Hourly
We are looking for a Property Administrator to join a collaborative team in Toronto, Ontario, on a Long-term Contract basis. This position supports day-to-day administrative and operational activities within a fast-paced property environment, with a strong focus on accuracy, service, and coordination. The successful candidate will contribute to tenant-related processes, maintain organized records, and help ensure smooth support across a large property portfolio. This role is well suited to someone who enjoys teamwork, communicates confidently, and adapts quickly to new systems and changing priorities. Responsibilities: • Oversee the distribution and return of keys for residents, keeping records accurate and up to date. • Coordinate move-in and move-out activities by working closely with tenants and internal teams to support a smooth process. • Maintain organized tracking for keys and other controlled assets, ensuring inventory details are current and complete. • Provide administrative support for operational activities across a large portfolio of properties in Southwestern Ontario. • Complete high-volume data entry with a strong focus on precision, consistency, and timely updates. • Update property, tenant, and operational records in internal systems to support daily business needs. • Assist with general office coordination and documentation to help the team stay organized and responsive. • Communicate professionally with tenants, vendors, and colleagues to resolve routine inquiries and support service delivery.
2026-08-25T15:08:38Z

Property Administrator

Vancouver, BC
remote
Permanent
80000.00 - 90000.00 CAD / Yearly
A well-established commercial real estate investment company is seeking a highly organized Property Administration & Asset Management Coordinator to support the oversight of a diversified property portfolio. This is an excellent opportunity for an individual with property administration, lease administration, or commercial real estate experience who is looking to gain exposure to the ownership and asset management side of the business. Responsibilities<ul><li>Review monthly property management reports and financial information</li><li>Support lease administration and documentation review</li><li>Coordinate with third-party property management firms</li><li>Track maintenance projects, repairs, warranties, and operational matters</li><li>Assist with budgeting, contracts, mortgages, and appraisals</li><li>Maintain organized property records and documentation</li><li>Help develop and improve portfolio-wide filing systems and processes</li></ul>
2026-08-25T18:58:38Z

Executive Assistant & Office Manager

Toronto, ON
onsite
Permanent
75000.00 - 90000.00 CAD / Yearly
We are looking for a highly organized Executive Assistant & Office Manager to support senior leadership while keeping daily office operations running smoothly in Toronto, Ontario. This position combines executive-level coordination with hands-on administrative oversight, requiring strong judgement, discretion, and a service-focused approach. The successful candidate will manage competing priorities, maintain efficient workflows, and help create a detail-oriented and well-organized workplace environment. Responsibilities: • Provide proactive administrative support to senior executives, ensuring schedules, priorities, and communications are managed efficiently. • Coordinate complex calendars, arrange meetings, and prepare materials to support leadership decisions and day-to-day operations. • Organize business travel, including itineraries, bookings, and related logistics, while anticipating changes and resolving scheduling conflicts. • Prepare, review, and submit expense reports with accuracy and in accordance with internal policies and timelines. • Oversee general office administration, including supplies, document handling, scanning, photocopying, and maintenance of organized records. • Support meeting delivery through virtual platforms such as Cisco Webex Meetings and assist with room setup or technical coordination as needed. • Maintain and update administrative information across business systems, including CRM and timekeeping or expense platforms such as Kronos, Concur, or ADP-related tools. • Act as a reliable point of contact for internal stakeholders, demonstrating strong attention to detail when working with C-suite leaders and cross-functional teams.
2026-08-11T22:13:38Z

Accounting Operations Specialist

Vancouver, BC
onsite
Permanent
25.00 - 30.00 CAD / Hourly
Accounting Operations Specialist (Part-Time) An innovative, values-driven private company based in Vancouver, BC, with a strong commitment to advancing climate change solutions, is seeking a Part-Time Accounting Operations Specialist. The organization manages a diverse portfolio of investments and operations, including commercial real estate and clean technology ventures. This opportunity is ideal for someone who is adaptable, eager to learn, and motivated to take on a variety of responsibilities in a dynamic environment. Reporting to: Director of Finance Responsibilities<ul><li>Maintain accurate accounts payable, accounts receivable, and general ledger records.</li><li>Process wire transfers and ACH transactions.</li><li>Prepare and post journal entries.</li><li>Perform bank and general ledger reconciliations.</li><li>Prepare GST and PST filings.</li><li>Assist with operating cost reconciliations.</li><li>Support the preparation of financial reports, annual financial statements, and tax returns.</li><li>Conduct financial analysis and assist with ad hoc reporting.</li><li>Identify opportunities for process improvements and support the implementation of efficiencies.</li><li>Provide assistance with various accounting, finance, and administrative tasks as required by management and the broader finance team.</li></ul>
2026-08-24T21:58:45Z

Law Clerk

North York, ON
onsite
Temporary
40.00 - 60.00 CAD / Hourly
We are looking for a detail-oriented Law Clerk to support legal operations for a real estate-focused organization in North York, Ontario. This Long-term Contract opportunity is well suited to someone who thrives in a civil litigation environment and can manage documentation, deadlines, and communication with a high degree of accuracy. The successful candidate will work closely with legal counsel to coordinate files, prepare legal materials, and help keep matters progressing efficiently. This role requires strong organizational skills, sound judgment, and the ability to handle confidential information with professionalism. Responsibilities: • Coordinate administrative and clerical support for lawyers by organizing files, monitoring key dates, arranging schedules, and assisting with file intake and closure activities. • Draft, edit, and format a range of legal materials, including correspondence, pleadings, affidavits, motion records, briefs, tribunal submissions, and arbitration-related documents under counsel direction. • Assemble and prepare documentation for court proceedings, Licence Appeal Tribunal matters, and Builder Arbitration Forum files, ensuring materials are complete and properly organized. • Track file progress and maintain accurate status updates so that deadlines, deliverables, and follow-up actions are handled in a timely manner. • Maintain legal records, reporting data, and departmental databases to support performance monitoring and internal documentation requirements. • Review reserve allocations and claim disbursements to confirm compliance with established procurement practices and reserve guidelines. • Communicate with internal business units, external legal representatives, courts, tribunals, and arbitrators to support the smooth movement of legal matters. • Perform document handling tasks such as scanning, copying, and organizing records within case management systems to preserve accurate and accessible file documentation.
2026-08-20T15:44:07Z