<p>We are seeking a dedicated HR Generalist to join our clients Human Resources team. This role is ideal for a professional who thrives in a fast-paced environment and brings a balance of strong administrative skills, knowledge of Ontario employment law, and exceptional communication abilities. The HR Generalist will be instrumental in supporting day-to-day HR operations, providing guidance to staff and managers, and ensuring compliance with both internal policies and legislative requirements.</p><p><br></p><p>This position is based in Markham, Ontario, with a hybrid work model available after 6 months (2 days work from home, 3 days in office).</p><p>Key Responsibilities</p><p>• Employee Lifecycle Support: Administer onboarding, offboarding, and day-to-day HR processes with accuracy and professionalism.</p><p>• Recruitment & Selection: Manage job postings, conduct resume screening, coordinate interviews, and support hiring managers in making informed decisions.</p><p>• HR Systems Management: Maintain employee records and workflows in ADP Workforce Now and BambooHR, ensuring data integrity and seamless integration.</p><p>• Documentation & Communication: Draft professional HR letters, memos, and policy updates with clarity and precision.</p><p>• Compliance & Legislation: Provide guidance on Ontario’s Employment Standards Act (ESA) and other employment legislation, ensuring compliance in all HR practices.</p><p>• Employee Relations: Act as a point of contact for employee inquiries, offering support on HR policies, wellness, and workplace culture.</p><p>• Administration: Support payroll and benefits processes in collaboration with the HR and Finance teams.</p><p>• Reporting: Develop and maintain advanced Excel reports for HR metrics, payroll summaries, and workforce analytics to support decision-making.</p><p>• Projects: Assist with HR initiatives such as performance management, engagement surveys, and training rollouts.</p><p><br></p>
<p>Our client is looking for a highly organized and detail-oriented HR Coordinator to join their team on a contract basis in Ottawa, Ontario. The successful candidate will play a key role in supporting various HR functions, including recruitment, onboarding, and administrative tasks. This position offers an excellent opportunity to contribute to meaningful work within a not-for-profit environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage the end-to-end recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications.</p><p>• Assist with the onboarding process by preparing employment offers, conducting orientation sessions, and ensuring all documentation is completed accurately.</p><p>• Oversee volunteer registration processes, ensuring compliance with organizational policies and requirements.</p><p>• Provide administrative support to HR functions, such as maintaining employee records and updating HR systems.</p><p>• Coordinate and track employee training programs to ensure compliance and skill development.</p><p>• Process payroll and benefits administration tasks using ADP Workforce Now and/or Dayforce systems.</p><p>• Support the implementation and management of HR policies and procedures.</p><p>• Address employee inquiries and provide guidance on HR-related matters.</p><p>• Collaborate with other departments to ensure smooth communication and alignment of HR initiatives.</p>
<p><strong>About the Company</strong></p><p>Robert Half is representing a leading construction firm located in Mississauga, Ontario known for delivering high-quality infrastructure and commercial projects, the company is committed to innovation, safety, and sustainable growth. As part of its strategic expansion, the organization is seeking a VP Finance to lead its finance function and support operational excellence.</p><p><br></p><p><strong>Job Summary</strong></p><p>The <strong>Vice President, Finance</strong> will be a key member of the executive leadership team, responsible for overseeing all financial operations, including project accounting, budgeting, forecasting, and compliance. This role will drive financial strategy, optimize systems and processes, and ensure accurate reporting across multiple divisions and regions. The ideal candidate will bring deep expertise in construction finance, a hands-on approach to leadership, and a commitment to continuous improvement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead financial planning and analysis across all construction projects and corporate operations.</li><li>Oversee project accounting functions, including job costing, revenue recognition, and WIP (Work-in-Progress) reporting.</li><li>Collaborate with project managers to ensure accurate budgeting, forecasting, and cost tracking.</li><li>Develop and maintain robust financial controls and compliance frameworks.</li><li>Manage full-cycle accounting: AP, AR, payroll, tax filings, and financial audits.</li><li>Provide strategic financial insights to support executive decision-making and long-term planning.</li><li>Evaluate and implement ERP systems and financial tools tailored to construction operations (e.g., Jonas, Sage, Viewpoint).</li><li>Monitor cash flow and working capital, ensuring optimal liquidity and financial health.</li><li>Build and mentor high-performing finance and purchasing teams across Ontario and BC.</li><li>Liaise with external stakeholders including banks, auditors, legal counsel, and insurance providers.</li><li>Approve high-value transactions and ensure alignment with corporate policies and budgets.</li><li>Drive continuous improvement in financial reporting, operational efficiency, and team performance.</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Senior Financial Analyst to join our team in the Leamington/ Kingsville, Ontario region. In this role, you will play a pivotal part in analyzing financial data, forecasting production outcomes, and driving informed business decisions. This position offers an excellent opportunity to contribute to a dynamic organization while advancing your career in corporate finance.</p><p><br></p><p>Responsibilities:</p><p>• Conduct detailed analyses of financial and operational data to evaluate performance against budgets.</p><p>• Collaborate with senior management to develop and refine operational metrics using Business Intelligence tools.</p><p>• Provide regular performance reports and insights for various greenhouse divisions.</p><p>• Ensure the accuracy of production forecasts and communicate critical information to global sourcing teams.</p><p>• Partner with the VP of Sales to prepare crop and acreage analysis reports, aiding in strategic decision-making.</p><p>• Generate bi-weekly farm profit and loss reports, comparing budgeted figures to actual outcomes, and share findings with relevant stakeholders.</p><p>• Engage with farm production managers to discuss operational performance and address key variances.</p><p>• Identify cost-saving opportunities across major operational categories, such as labour, energy, and water usage.</p><p>• Assist in the preparation of annual financial budgets for farm operations.</p><p>• Create accurate projections for labour, production, and operational forecasting for the upcoming year.</p>
<p><strong>We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (70-75K)</p><p>-Full benefits + RRSP matching</p><p>-3/4 weeks vacation + 12 personal days</p><p>-Hybrid work model (1 day on site)</p><p>-Great culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.</p><p>• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.</p><p>• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.</p><p>• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.</p><p>• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.</p><p>• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.</p><p>• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.</p><p>• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.</p><p>• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.</p>
<p>Our downtown Ottawa client is seeking an experienced <strong>Senior Internal Auditor</strong> who will provide support to the Manager Internal Audit and lead teams in internal audit.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Actively participates in department planning sessions to assist in developing a flexible audit plan.</li><li>Effectively and efficiently performs assigned work including: o Leading an audit team as the Auditor-In-Charge (AIC) to manage and complete assigned projects;</li><li>Preparing individual work programs for routine assignments and assisting in the preparation of work programs in more complex engagements; o Completing assigned work independently under the supervision of Manager or Director for more complex assignments; o Communicating effectively with the team, throughout the work; o Analyzing data in routine situations (in certain situations, uses audit tools to facilitate the analysis);</li><li>Preparing files and raising exceptions and providing value added recommendations; o Providing input into reports; and o Managing his/her own time within the approved budget.</li><li>Actively participates in team discussions, providing feedback to others within the group;</li><li>Builds and maintains networks with managers and employees;</li><li>Maintains currency in detail oriented standards (IIA, CIA, ISACA etc.) and applies these standards in every day interaction with clients and in the performance of work;</li><li>Maintains technical skills; and</li><li>Perform other administrative tasks as assigned in support of the overall department objectives.</li></ul>
<p>We are looking for a reliable and organized Office Administrator to support our daily operations and provide administrative assistance to the Brand and Analyst teams. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys a variety of responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations and ensure a well-organized work environment</li><li>Manage office supplies and equipment, including inventory tracking and reordering</li><li>Provide administrative support to the Brand Team and Analyst Team</li><li>Respond to email and phone inquiries in a timely and professional manner</li><li>Coordinate the shipping and receiving of samples, monitor and track shipments</li><li>Maintain sample room inventory and place sample orders as needed</li><li>Prepare boardroom for meetings, including setup and cleanup</li><li>Run and update reports as required</li><li>Handle customer complaints and direct them to appropriate personnel if needed</li><li>Perform ad hoc administrative tasks as assigned</li><li>Ability to lift boxes/packages up to 20lbs</li></ul>
We are looking for a dedicated Project Assistant to join our team on a contract basis for three months, with potential extension. This position is based in Toronto, Ontario, and offers the opportunity to work remotely. As part of a non-profit organization, you will play a key role in coordinating administrative tasks and supporting marketing and communication teams.<br><br>Responsibilities:<br>• Manage incoming requests through a ticketing system and act as a liaison between teams and requestors.<br>• Coordinate project tasks and timelines to ensure smooth workflow for the marketing and communication teams.<br>• Assign tasks to team members using Microsoft Planner and other collaboration tools.<br>• Serve as the main point of contact for freelance translators, tracking assignments and deadlines.<br>• Perform general administrative duties, such as data entry, file organization, and document scanning.<br>• Communicate effectively with team members and stakeholders to clarify requirements and provide updates.<br>• Support marketing and communication teams with ad hoc tasks, ensuring timely completion.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Teams, to track progress and manage schedules.<br>• Assist with organizing and maintaining project documentation.<br>• Ensure all assigned tasks align with organizational goals and priorities.
<p>Our client one hour East of Ottawa is seeking an In-Direct Tax Manager. Reporting to the Controller - Commercial, the Manager, Tax and Compliance will provide support to ensure accurate and timely tax compliance reporting for MacEwen Petroleum and related companies.</p><p><br></p><p><strong>Very good opportunity to grow in to Tax Manager. This is a fully on site role.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>-Preparing returns and analysis, and documentation for all direct and indirect taxes for the group of companies.</p><p>-Partnering with business departments to define measure, analyze, and improve controls, reports, and tax-related processes.</p><p>-Tax accounts for financial reporting purposes to ensure activity and balances are reconciled and appropriately reflect the Company’s tax position and status.</p><p>-Proactively and effectively supporting the management of tax audits and assessments by performing technical analysis and gathering documentation in support of the audit process.</p><p>-Maintaining and monitoring a tax compliance calendar to ensure all returns are filed in a timely manner.</p><p>-Ensuring that all necessary tax licenses are up to date.</p><p>-Gathering and preparing necessary documents and liaising with external service providers to prepare all corporate tax and information returns.</p><p>-Consistently monitoring and evaluating the internal processes and guidelines to ensure efficiency and providing recommendations on optimizing and automating the tax function while minimizing tax risks.</p><p>-Assisting with any tax matters associated with enterprise initiatives, business transactions and tax projects.</p><p>-Ensuring that procedural documentation is up-to-date and easily followed.</p><p>-Preparing estimates and monitor tax payments/refunds to assist the Treasury Group with short and long-term cash tax forecasts.</p><p>-Participating in special projects/performing technical research as assigned by management.</p><p>-Staying up to date on developments in Canadian tax law that impact the company.</p><p>-Creation of internal audit queries that will ensure all customers are setup accordingly.</p><p>-Other related duties as required or assigned.</p>
<p>Are you an experienced accounting professional looking for an opportunity to lead and grow within a dynamic and growing company? Our client specializes in custom design, manufacture, and assembly of of projects throughout North America and expanding the team by hiring a Controller. <strong>Note that this role is 100% onsite until the new Controller is able to effectly perform the position in a hybrid capacity.</strong></p><p><br></p><p>As the Controller, you will report to the COO and take ownership of the organization's financial operations, ensuring accuracy and efficiency while supporting business goals. You will be an integral part of the leadership team and collaborate with other departments including Operations, Production, Project Management and Supply Chain/Procurement.</p><p><br></p><p><strong>Responsibilities include:</strong></p><ul><li><strong>Leadership & Oversight: </strong>Provide direction for daily accounting processes, including accounts payable, accounts receivable, payroll, and the general ledger.</li><li><strong>Financial Reporting:</strong> Ensure accurate and timely preparation of monthly, quarterly, and annual financial reports.</li><li><strong>Internal Controls: </strong>Maintain internal financial safeguards, oversee budgets, track costs, and monitor expenditures.</li><li><strong>Cash Flow Management: </strong>Drive forecasting and cash flow planning in collaboration with organizational leadership.</li><li><strong>Audit Readiness: </strong>Coordinate the annual audit process and serve as the primary liaison for external auditors.</li><li><strong>Compliance:</strong> Ensure adherence to all financial, tax, and regulatory reporting requirements.</li><li><strong>Process Improvement: </strong>Lead initiatives to optimize accounting processes and systems for greater efficiency.</li><li><strong>Inventory Management:</strong> Support cost tracking and analysis for inventory control.</li><li><strong>Project Support:</strong> Provide financial expertise related to cost control, job costing, and billing for project management teams.</li><li><strong>Team Development: </strong>Supervise, train, and mentor junior accounting staff, fostering a high-performance team-oriented culture.</li></ul><p><br></p>
<p>At Robert Half, we connect exceptional talent with innovative companies dedicated to partnership and operational excellence. Our client is a global technology and service leader in manufacturing, driven by a commitment to becoming “partners in performance” with every customer. You’ll be part of a team that delivers world-class solutions on a local level, combining expertise, technology, and close collaboration for measurable results. This role is ideal for candidates looking for hands-on ownership, and ongoing professional development in a collaborative, locally-empowered setting. You’ll gain access to innovative resources and make an impact by optimizing manufacturing operations for industry-leading customers.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Work directly with Account Managers to ensure customer requirements are net</li><li>Order entry, enter customer orders promptly and accurately into SAP</li><li>Monitor and verify inventory availability for incoming orders; coordinate logistics to fulfill shipments to end customers.</li><li>Work closely with demand planners to ensure needs are met</li><li>Manage invoicing processes to ensure timely and error-free customer billing.</li><li>Support shipping and receiving activities to confirm all documents and goods match requirements.</li><li>Reconcile inventory levels and assist in preparing accurate invoices.</li><li>Actively follow up on order progress with production, shipping, and logistics teams to resolve issues and maintain customer satisfaction.</li></ul>
We are looking for a skilled Microsoft Dynamics Developer to join our team in Caledon, Ontario. This long-term contract position offers an exciting opportunity to work on innovative projects while collaborating with stakeholders to design scalable solutions. The successful candidate will play a key role in configuration, development, and optimization within a cloud-based environment.<br><br>Responsibilities:<br>• Collaborate with stakeholders to gather requirements and understand project roadmaps.<br>• Lead the design and implementation of scalable solutions within Microsoft Dynamics.<br>• Configure and customize Microsoft Dynamics CRM to meet business needs.<br>• Develop and maintain custom plugins, logic apps, and automation workflows.<br>• Ensure effective configuration management and documentation for all developments.<br>• Work closely with developers to align technical solutions with business objectives.<br>• Utilize Power Automate and other cloud technologies to enhance system capabilities.<br>• Troubleshoot and resolve issues in a timely manner to maintain system performance.<br>• Provide guidance and mentorship to team members on best practices.<br>• Contribute to continuous improvement by identifying and implementing enhancements.
<p>Robert Half is partnering with an established client seeking an experienced HR & Payroll Administrator who brings expertise in Accounts Payable (AP), Human Resources, and ADP Workforce Now. This is an exciting opportunity for a detail-oriented professional to play a critical role in both financial and people operations.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounts Payable (AP)</strong></p><ul><li>Process all AP transactions including purchase orders, invoices, expense reports, and payment requests, ensuring accuracy and timely completion.</li><li>Review and reconcile vendor accounts; resolve discrepancies promptly.</li><li>Maintain and update AP systems, enforcing compliance with internal policies and relevant accounting principles.</li><li>Assist with monthly, quarterly, and year-end reporting related to payables.</li><li>Manage the AP inbox and respond professionally to all vendor inquiries.</li></ul><p><strong> </strong></p><p><strong>Human Resources Support</strong></p><ul><li>Collaborate with HR team members on payroll processing, benefits administration, onboarding, and employee data management.</li><li>Support compliance efforts with labor laws and regulations.</li><li>Help maintain accurate employee records per company and legal standards.</li><li>Assist with HR audits, ad-hoc reporting, and special projects.</li></ul><p><strong> </strong></p><p><strong>ADP Workforce Now Expertise</strong></p><ul><li>Serve as the go-to resource for ADP Workforce Now inquiries and troubleshooting.</li><li>Ensure employee information is accurate—including job titles, compensation, tax, and direct deposit data.</li><li>Run payroll reports, track time-off accruals, and monitor data integrity within ADP Workforce Now.</li></ul>
<p>The Cost Accountant will be responsible for analyzing cost data, improving financial performance, and ensuring accurate cost reporting to support business decisions.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and analyze cost accounting records, systems, and processes</li><li>Prepare cost variance and trend analyses</li><li>Analyze estimated costs within BOMs</li><li>Reconcile perpetual inventory records with general ledger and physical counts</li><li>Ensure accuracy of WIP, scrap, rework, and inventory adjustment transactions</li><li>Identify slow-moving/obsolete items and recommend actions</li><li>Monitor inventory valuation using the weighted average costing method</li><li>Reconcile off-site inventory balances </li><li>Review jobs for accuracy and completeness</li><li>Calculate and regularly update applied DL and OH rates </li><li>Identify cost-saving opportunities and improve efficiencies</li><li>Assist with budgeting, forecasting, and financial planning</li><li>Collaborate with cross-functional teams on financial reporting</li><li>Ensure compliance with accounting principles and company policies</li><li><br></li></ul>
<p>Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.</p><p>• Act as a liaison with government agencies, adhering to proper protocols and processes.</p><p>• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.</p><p>• Arrange travel itineraries and accommodations, managing all related logistics.</p><p>• Assist in the preparation of briefs, supporting documents, and presentations for executive use.</p><p>• Handle expense reporting and ensure financial records are accurately maintained.</p><p>• Manage document preparation, including photocopying, scanning, and filing as required.</p><p>• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.</p><p>• Collaborate with internal teams to ensure smooth communication and execution of tasks.</p>
<p>Are you a seasoned Human Resources leader with experience in the automotive industry? Do you excel at building and driving HR strategies at a global scale? If so, we have an exciting opportunity for you to join our client as the <strong>Director of Human Resources</strong>.</p><p>This dynamic organization is at the forefront of innovation, producing high-quality automotive products and fostering a culture of growth and collaboration. We are looking for a strategic HR executive to lead our workforce strategies, support business objectives, and drive excellence in global HR operations.</p><p><strong>Position Summary</strong></p><p><strong>Director of Human Resources</strong> is responsible for designing, implementing, and leading the company’s Global Human Resources policies and programs. The director ensures all HR operations align with organizational strategic goals and meet legal compliance requirements. This includes overseeing employment practices, talent management, employee relations, compensation, benefits, and organizational development.</p><p>As a key member of the <strong>Global Executive Team</strong>, you will strategize with leaders, including the <strong>CEO</strong>, and collaborate with other senior discipline leaders, such as <strong>directors</strong> and the <strong>CFO</strong>, to execute global priorities. Additionally, you will lead the <strong>HR Plant Services team</strong> for consistent implementation and coordination of HR initiatives across sites while monitoring HR metrics to ensure business needs are met.</p><p><strong>Key Responsibilities</strong></p><p> </p><ul><li>Direct the development of HR strategies aligned with global organizational goals and the overall strategic framework.</li><li>Collaborate with global executives to align talent management efforts with business needs.</li><li>Establish world-class processes to attract, develop, and retain top-tier, diverse talent across the organization.</li><li>Partner with senior global leaders to implement effective talent strategies to support workforce development.</li><li>Identify opportunities and implement solutions to improve HR operations globally.</li><li>Drive organizational alignment and best practices across all HR functions to maximize ROI in talent investments.</li><li>Monitor metrics, workplace trends, and employee relations strategies to ensure business objectives are met.</li><li>Review and manage budgets for HR operations, delivering accurate forecasts during budgeting processes.</li><li>Develop and interpret HR policies and programs while ensuring organization-wide adherence to legal requirements.</li><li>Foster a positive employee relations culture to meet company objectives and initiatives.</li><li>Direct the creation and rollout of comprehensive training programs tailored to organizational needs.</li><li>Lead performance management and development programs for individual and team growth.</li><li>Serve as a trusted and inclusive counselor, providing coaching for employees and managers across organizational levels.</li><li>Champion an environment of fairness, inclusion, and respect within workplace relations.</li></ul><p><strong> </strong></p>
We are looking for an organized and detail-focused Billing Clerk to join our team in Pickering, Ontario. In this role, you will be responsible for managing invoicing processes, maintaining accurate financial records, and ensuring timely billing operations. This position is essential to the financial efficiency and accuracy of our organization.<br><br>Responsibilities:<br>• Prepare and issue accurate invoices to clients, ensuring all billing details align with company policies.<br>• Record and process payments, updating billing systems to maintain accurate account balances.<br>• Respond to client inquiries and resolve any disputes related to invoices or billing discrepancies in a meticulous manner.<br>• Maintain and update billing records to ensure data accuracy and compliance with organizational standards.<br>• Generate and submit regular billing reports to support internal reviews and audits.<br>• Collaborate with internal departments to resolve payment-related issues and align financial processes.<br>• Ensure all billing activities comply with company policies and relevant regulatory requirements.
<p>We are looking for a Bilingual Customer Service Associate to join our clients team in Markham, Ontario. This long-term contract position involves working in a hybrid capacity, with the flexibility to attend the office at least twice a week. You will play a key role in supporting clients by providing top-notch customer service and managing inquiries related to lease or financing accounts.</p><p><br></p><p>Responsibilities:</p><p>• Respond to client inquiries via phone, providing accurate information about lease or financing accounts and resolving any account-related issues.</p><p>• Ensure all client personal details and insurance forms are accurately updated and securely maintained.</p><p>• Handle a high volume of inbound and outbound calls efficiently while maintaining professionalism.</p><p>• Collaborate with vendors, clients, and insurance agencies to address and resolve escalated issues.</p><p>• Build strong relationships with customers by going above and beyond to meet their needs.</p><p>• Maintain detailed and organized records of all client interactions in the call centre database.</p><p>• Use predefined communication guidelines to address a variety of customer concerns effectively.</p><p>• Analyze customer needs, clarify issues, and deliver tailored solutions or alternatives.</p><p>• Achieve qualitative and quantitative performance goals as part of a dynamic team.</p>
<p><strong>Executive Assistant to CEO (Hybrid – Toronto, ON)</strong></p><p>A leading not-for-profit regulatory organization is seeking an <strong>Executive Assistant to the Chief Executive Officer (CEO)</strong> for a <strong>full-time, permanent</strong> position starting immediately.</p><p>This role offers an exciting opportunity to provide high-level executive and administrative support in a <strong>dynamic, professional, and mission-driven environment</strong> that values trust, transparency, and collaboration.</p><p><br></p><p><strong>About the Organization</strong></p><p>The organization regulates and supports a large professional community across Ontario, ensuring public confidence and trust in a key service sector. With a team of over 170 employees, it offers a <strong>collegial, hybrid work environment</strong> that emphasizes integrity, respect, and accountability.</p><p>Employees enjoy an inclusive culture that celebrates <strong>diversity, equity, and belonging</strong>, with meaningful opportunities for professional growth and engagement.</p><p><br></p><p><strong>The Role</strong></p><p>The <strong>Executive Assistant to the CEO</strong> will provide senior-level administrative support and act as a critical liaison between the CEO, Board of Directors, internal leadership, and external stakeholders.</p><p>The ideal candidate is a <strong>seasoned, highly organized professional</strong> with exceptional communication skills, strong business judgment, and the ability to manage confidential information with discretion. This role requires a proactive approach, strong attention to detail, and the ability to thrive in a fast-paced and sometimes ambiguous environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage calendars, coordinate meetings, and arrange travel and accommodations.</li><li>Prepare and format communications including memos, emails, reports, and presentations.</li><li>Support Board and Committee operations including <strong>minute-taking, meeting preparation, and follow-up</strong>.</li><li>Manage information flow, ensuring accuracy and confidentiality at all times.</li><li>Maintain organized filing and document management systems.</li><li>Anticipate needs and proactively support the CEO in achieving strategic and operational priorities.</li></ul>
We are looking for an experienced Business Analyst to join our team on a long-term contract basis in North York, Ontario. In this role, you will collaborate with stakeholders to identify business needs, analyze processes, and deliver actionable insights to drive improvements. This position offers an excellent opportunity to work in the services industry and contribute to meaningful projects.<br><br>Responsibilities:<br>• Collaborate with stakeholders to gather and document business requirements, ensuring alignment with project goals.<br>• Conduct gap analysis to identify areas for improvement and recommend effective solutions.<br>• Utilize Atlassian Jira to manage and track project tasks and workflows.<br>• Develop detailed documentation, including Business Requirement Documents, to support project objectives.<br>• Perform data analysis using Microsoft Excel to generate reports and insights.<br>• Facilitate AB testing processes to evaluate system changes and enhancements.<br>• Work within Agile Scrum and Waterfall methodologies to ensure successful project execution.<br>• Communicate effectively with teams and stakeholders to provide updates and resolve issues.<br>• Support CRM-related initiatives by analyzing workflows and suggesting optimizations.<br>• Ensure all deliverables meet quality standards and project timelines.
We are looking for a detail-oriented and friendly Receptionist to join our team in Toronto, Ontario. As the first point of contact for visitors and clients, you will play a vital role in creating a welcoming and organized environment. This position is ideal for someone with strong customer service skills and a passion for maintaining efficient office operations in a fast-paced setting.<br><br>Responsibilities:<br>• Greet and assist visitors, clients, and employees with courtesy and efficiency.<br>• Maintain accurate visitor records, ensuring all guests sign in upon arrival.<br>• Perform general administrative tasks, including data entry, filing, and managing office supplies.<br>• Address client and visitor inquiries, providing exceptional customer service at all times.<br>• Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.<br>• Support the marketing team with seasonal mail-outs and other assigned tasks.<br>• Keep the reception area and lobby clean, organized, and welcoming.<br>• Monitor and restock office amenities such as coffee machines and snack bars, placing replenishment orders as needed.<br>• Manage multi-line phone systems, directing calls and taking messages efficiently.<br>• Complete additional responsibilities as assigned by management.
We are looking for an experienced Desktop Support Analyst to join our team in Belleville, Ontario. In this role, you will provide hands-on technical assistance to end users, ensuring smooth operations across hardware, software, and connectivity platforms. This is a long-term contract opportunity with a hybrid work arrangement, requiring at least three days onsite per week.<br><br>Responsibilities:<br>• Deliver Level 1 IT support to resolve technical issues for end users.<br>• Perform onboarding and offboarding tasks for employees, including account setup and access management.<br>• Address and resolve a minimum of 12 IT support tickets daily, adhering to quality and timeliness standards.<br>• Configure and manage user accounts, group policies, and permissions in Active Directory.<br>• Diagnose and troubleshoot hardware and software issues across desktops, laptops, and mobile devices.<br>• Provide support for connectivity concerns and printer-related issues.<br>• Maintain and support devices on Apple, Android, and Windows platforms.<br>• Collaborate with the IT Director and managed service providers to implement best practices and maintain the Microsoft tenant.<br>• Offer service-oriented support, ensuring a positive user experience for all technical needs.<br>• Assist with the management and deployment of mobile device management systems for various platforms.
We are looking for a detail-oriented and bilingual Contract Coordinator to join our team on a contract basis in Markham, Ontario. In this role, you will play a key part in ensuring the accurate processing and verification of lease and loan contracts. This is an excellent opportunity for someone with strong administrative and communication skills who thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Review and process lease and loan contracts with a high level of accuracy.<br>• Verify incoming documents to ensure all details are complete and correct.<br>• Cross-check contract terms and numerical information against provided documentation.<br>• Communicate with dealers via phone and email to address and resolve discrepancies.<br>• Provide reception coverage once a week as part of your role.<br>• Collaborate with internal teams to ensure smooth contract processing.<br>• Adhere to company policies and compliance standards during all contract-related activities.<br>• Maintain organized records of processed contracts for auditing purposes.
<p>Our client in Mississauga is seeking a highly organized and detail-oriented <strong>Accounts Receivable Clerk</strong> to join their team. In this role, you’ll be responsible for managing collections, reconciling customer accounts, and addressing billing discrepancies, with a primary focus on large chain accounts. This position is perfect for a professional with strong organizational skills, problem-solving abilities, and a commitment to delivering exceptional customer service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Payment Processing & Collections:</strong></p><ul><li>Accurately process and apply customer payments in the system.</li><li>Manage collections and follow up on outstanding balances with large chain accounts, ensuring timely resolution.</li></ul><p><strong>Invoicing & Dispute Resolution:</strong></p><ul><li>Handle invoicing and customer communication through online portals, ensuring professional and effective interactions.</li><li>Investigate and resolve billing discrepancies efficiently to maintain customer satisfaction.</li></ul><p><strong>Account Reconciliation:</strong></p><ul><li>Reconcile and clear deductions from customer accounts, ensuring accurate financial records.</li><li>Perform detailed account reconciliations to identify and resolve inconsistencies.</li></ul><p><strong>Customer Communication:</strong></p><ul><li>Serve as the point of contact for customers to address payment-related concerns and inquiries.</li><li>Build and maintain strong customer relationships through professional, clear, and effective communication.</li></ul><p><strong>Record-Keeping & Accuracy:</strong></p><ul><li>Maintain accurate records of all transactions, reconciliations, and account activities.</li><li>Ensure adherence to company policies and procedures in all accounts receivable functions.</li></ul><p><br></p>
<p>Our client is seeking an experienced Accounts Receivable Specialist to support high-volume, complex transactions within a fast-paced environment. The ideal candidate brings strong SAP experience, excellent communication skills, and a proactive approach to managing customer accounts and resolving issues.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Complete full analysis of assigned customer accounts to ensure accuracy and resolve discrepancies.</li><li>Apply customer payments, reconcile accounts, and monitor outstanding balances.</li><li>Proactively resolve collection issues, disputed transactions, deductions, and short payments.</li><li>Communicate frequently with field teams on issues impacting customer accounts.</li><li>Collaborate with 3rd-party partners to ensure tasks are completed accurately and on time.</li><li>Process customer trade spend deductions and apply them in the Trade Spend Management tool .</li><li>Maintain deductions within acceptable aging (< 60 days).</li><li>Identify invalid deductions and work with Key Account Managers to secure repayment.</li><li>Ensure proper documentation is provided by customers for all deductions.</li><li>Coordinate with logistics teams for backup on logistics-related deductions.</li><li>Validate pricing deductions and ensure setups in Compass are accurate.</li><li>Action post-audit deductions in a timely manner.</li><li>Create committed trade spend events.</li></ul>
