5 results for Executive Assistant in Brampton, ON

Executive Assistant

Toronto, ON
onsite
Permanent
64000 - 69000 CAD / Yearly
We are looking for an experienced Executive Assistant to provide comprehensive support to our leadership team in Toronto, Ontario. This role is integral to ensuring the smooth operation of executive functions, including calendar management, project coordination, and administrative tasks. If you are detail-oriented, proactive, and thrive in a dynamic healthcare environment, this opportunity is perfect for you. Responsibilities:• Manage complex calendars and scheduling needs, ensuring seamless coordination of meetings and appointments.• Anticipate administrative challenges and proactively address them to support executive priorities.• Handle sensitive and confidential information with discretion and professionalism.• Prepare correspondence, briefing materials, meeting agendas, and other documentation.• Coordinate cross-functional tasks and track project timelines and deliverables.• Support organizational development initiatives with light project management activities.• Draft and format reports, presentations, and visual dashboards that align with organizational branding.• Process contracts, purchase orders, and expense reports while monitoring departmental budgets.• Organize and support meetings, including preparing agendas, minutes, and follow-up communications.• Collaborate with internal teams and external stakeholders to ensure smooth operations and timely execution of tasks.
2026-04-21T00:00:00Z

Office Experience Assistant

Toronto, ON
onsite
Contract / Temporary
22 - 24 CAD / Hourly
Office Experience Assistant – 1-Year Contract Are you passionate about creating outstanding workplace experiences? Our client, a top consulting firm, is seeking an Office Experience Assistant to join their high-performing team in downtown Toronto. In this fully on-site role, you’ll be a key contributor to a welcoming, professional, and well-maintained office environment. This is an excellent opportunity for someone looking to grow their career in administrative support, office services, or hospitality. Key Responsibilities:<ul><li>Monitor and maintain general office appearance and cleanliness across shared spaces, meeting rooms, and kitchen areas</li><li>Restock supplies in kitchens and collaborative zones, manage inventory, and order as needed</li><li>Coordinate catering logistics for internal meetings and events, including setup, teardown, and food service presentation</li><li>Liaise with vendors, building staff, and facilities teams for repairs or routine maintenance requests</li><li>Set up furniture and configuration for meetings; ensure conference rooms are equipped and ready, including basic tech support needs</li><li>Support internal events, from signage to logistics and oversight</li><li>Provide backup coverage to adjacent teams, including greeting visitors, handling guest registration and amenities, and closing the office at day’s end</li><li>Assist guests and staff with navigating the office, including guidance on desk reservation systems, IT access, and general queries</li><li>Manage visitor logs, print badges, and maintain compliance with security protocols</li><li>Triage meeting support requests and communicate with appropriate teams for timely resolution</li></ul>
2026-04-27T00:00:00Z

Legal Assistant

Kitchener, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
Are you the kind of Legal Assistant who thrives in high-pressure environments, anticipates what’s next before anyone asks, and takes pride in running a tight, organized file from start to finish?We’re partnering with a well-respected, fast-paced law firm seeking a sharp, detail-driven Legal Assistant who can keep pace with a busy practice and deliver consistently high standards of support. This is a role for someone who is proactive, highly organized, and confident managing competing priorities. What you’ll be responsible for<ul><li>Full file management from initial client intake through to closing</li><li>Coordinating and scheduling all appointments, meetings, discoveries, and court dates</li><li>Managing calendars and diarizing critical deadlines to keep lawyers on track</li><li>Preparing legal documents including memoranda, correspondence etc </li><li>Liaising with clients, lawyers, and court staff to ensure a seamless experience</li><li>Filing E-documents</li></ul>
2026-05-06T00:00:00Z

Office Manager

Mississauga, ON
onsite
Permanent
80000 - 100000 CAD / Yearly
Our client is a specialized software company with over 25 years of experience delivering industry-leading solutions to safeguard mission-critical systems. Their expertise spans across sectors such as banking, healthcare, and telecommunications.We are looking for an organized, proactive, and detail-oriented Office Manager to join their growing team in Mississauga.In this key role, you’ll oversee day-to-day operational functions with , and general business operations. You will work closely with leadership, clients, and technical teams to ensure smooth and compliant business operations. Key Responsibilities:<ul><li>Directly oversee and coordinate daily administrative operations to optimize workflows and productivity</li><li>Develop and maintain office systems, including inventory management, technology functionality, and HR practices</li><li>Identify areas for improvement in policies and procedures, creating new guidelines to ensure consistent office practices</li><li>Facilitate communication across teams, creating a collaborative and well-organized workplace.</li><li>Assist in onboarding new employees, arranging training sessions, and organizing team-building events.</li><li>Promote and enforce office policies while fostering a welcoming and inclusive work environment.</li><li>Address operational challenges, including facility-related issues, and liaise with building management when necessary.</li><li>Coordinate with external partners, distributors, and international clients as needed</li></ul>
2026-04-27T00:00:00Z

Legal Secretary

Toronto, ON
onsite
Contract / Temporary
33.25 - 38.5 CAD / Hourly
We are looking for a Legal Secretary to join a team on a long-term contract assignment. This position supports senior leadership by coordinating legal administration, organizing corporate records, and preparing formal documentation with a high degree of accuracy and discretion. The successful candidate will play an important role in keeping executive priorities, legal filings, and stakeholder communications well managed in a detail-focused environment. Responsibilities: • Coordinate day-to-day legal and administrative operations to maintain an efficient and well-organized office environment. • Provide senior-level support to leadership by managing complex assignments, preparing correspondence, and following up on priority matters. • Draft, format, and maintain board minutes, corporate resolutions, and other legal documentation while ensuring records are current and properly filed. • Safeguard confidential corporate information and handle sensitive materials with sound judgement and discretion. • Liaise with banks, external partners, and key stakeholders to support transactions, documentation requests, and corporate administrative matters. • Organize, track, and secure both paper and electronic files to support accessibility, compliance, and record accuracy. • Assist with the coordination of major corporate projects by monitoring deadlines, preparing materials, and keeping initiatives moving forward. • Use Microsoft Office and legal support tools to prepare reports, manage communications, and produce high-quality documentation.
2026-05-08T00:00:00Z