2 results for Office And Administrative in Manotick, ON

Bookkeeper/Administrative Assistant

Ottawa, ON
onsite
Permanent
70000 - 75000 CAD / Yearly
Robert Half is partnering with an excellent organization that's looking to add a Bookkeeper/Administrative Assistant to their Finance team. This is a full-time/permanent role on site. Advantages:-Competitive salary (70-75K)-Benefits + 3 weeks vacation-Free parking-Great leadership + culture Responsibilities: General Responsibilities: -Oversee bookkeeping activities, including maintaining accurate financial records, entering journal entries, and general ledger management.-Manage the financial operations of the business and multiple construction projects, covering accounts payable/receivable and payroll processing.-Conduct job costing and track business and project expenses, ensuring accurate entry into the accounting system.-Reconcile bank and credit card accounts regularly.-Prepare management reports and support year-end financial closing processes.-Manage inter-company transactions. Accounts Receivable (AR)-Oversee the accounts receivable cycle, generating and processing invoices, recording payments, and following up on outstanding balances.-Create and issue weekly customer invoices for manufacturing.-Manage progress billings and holdbacks monthly, following contract requirements. Accounts Payable (AP)-Process vendor and contractor invoices, employee expenses, and reimbursements; verify invoices against purchase orders and contracts.-Prepare vendor payments via cheque, electronic transfer, or wire transfer.-Maintain an organized filing system for all vendor invoices and supporting documents.-Ensure payments adhere to agreed terms to avoid late fees and support strong vendor relationships.-Address and resolve issues related to accounts payable and maintain positive supplier relationships. Payroll-Administer and process payroll and remittances, maintaining accurate employee records.-Ensure timely and accurate payment to employees.-Comply with employment and tax regulations related to payroll.-Respond to employee inquiries about payroll, including discrepancies, deductions, and benefits. Other:-Generate and maintain weekly financial reports, including balance sheets and accounts payable/receivable summaries.-Prepare and file payroll and HST remittances, as well as other required reports.-Maintain accurate records and assist during audits or financial reviews.-Perform general administrative tasks such as filing, photocopying, mail/courier coordination, and other clerical duties.
2026-03-23T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Temporary
26 - 29 CAD / Hourly
We are looking for a dedicated Executive Assistant to join our clients team in Ottawa, Ontario, on a contract basis. The ideal candidate will provide critical support to senior leadership by managing schedules, coordinating activities, and handling confidential documents. This role requires exceptional organizational skills and a high level of professionalism to ensure seamless day-to-day operations. Responsibilities:• Coordinate and manage executive calendars, including scheduling meetings and appointments.• Organize and oversee activities related to strategic initiatives, ensuring timely execution and follow-up.• Prepare and draft confidential documents with precision and discretion.• Take detailed meeting minutes and distribute them promptly to relevant parties.• Develop and assemble marketing packages to support organizational goals.• Arrange travel plans and accommodations, ensuring all itineraries are accurate and efficient.• Process and submit expense reports in compliance with company guidelines.• Utilize CRM tools to maintain and update client and organizational records.• Operate office equipment such as photocopiers and scanners to manage documentation needs.• Support other executive assistant duties as required to maintain smooth operations.
2026-03-20T00:00:00Z