<p>We are looking for a detail-oriented Administrative Assistant to join a dynamic non-profit organization in Ottawa. This is a long-term contract position that offers an excellent opportunity to contribute to meaningful initiatives while leveraging your administrative and accounting expertise. The ideal candidate will excel in multitasking, organization, and communication, ensuring smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions, ensuring accuracy and timely reconciliation.</p><p>• Assist in preparing and submitting expense claims and purchase orders in compliance with organizational policies.</p><p>• Coordinate travel arrangements, including booking accommodations and managing travel expense documentation.</p><p>• Organize and schedule meetings, including sending invitations and preparing agendas.</p><p>• Handle inbound and outbound calls, providing attentive customer service and resolving inquiries efficiently.</p><p>• Perform data entry tasks with precision to maintain up-to-date records and databases.</p><p>• Manage email correspondence, ensuring timely responses and follow-ups.</p><p>• Prepare and format documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Support mail merge processes and filing systems to maintain organized and accessible records.</p><p>• Maintain appointment schedules and calendars for team members, ensuring optimal time management.</p>
We are looking for an experienced Medical Administrator to join our team on a long-term contract basis in Ottawa, Ontario. This role requires someone with a strong background in medical or clinical settings, who excels at managing administrative tasks in a fast-paced environment and pays close attention to detail. If you have exceptional organizational skills and the ability to handle high volumes of communication effectively, we encourage you to apply.<br><br>Responsibilities:<br>• Handle a high volume of incoming calls from patients and other stakeholders with efficiency.<br>• Schedule and manage appointments for patients, ensuring accuracy and timeliness.<br>• Track referrals and coordinate follow-ups with healthcare providers and clinics.<br>• Maintain and update electronic health records (EHR) systems to ensure data integrity.<br>• Assist with medical billing and insurance-related administrative tasks.<br>• Support clinical trial operations by managing documentation and scheduling.<br>• Collaborate with healthcare teams to streamline office operations and improve patient care.<br>• Utilize tools such as ADP, Allscripts, and Cerner Technologies to manage administrative workflows.<br>• Ensure adherence to clinic policies and procedures while delivering excellent service.<br>• Perform general office duties, including filing, data entry, and correspondence.
<p><strong>Robert Half is partnering with a well renowned organization that's looking to add a bilingual Manager, Membership Administration to their Finance team. This is a full-time/permanent position. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (127-130K) + $1800/yearly Bil bonus</p><p>-Full benefits & defined pension</p><p>-4 weeks vacation + sick days</p><p>-Subsidized parking </p><p>-Hybrid (3 days on site)</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>• Supervise daily operations related to membership administration, ensuring all processes run smoothly and efficiently.</p><p>• Lead and manage a team of dues analysts and administrators, providing guidance, training, and performance evaluations.</p><p>• Oversee the collection of membership dues exceeding $200 million annually and ensure proper distribution to components and locals.</p><p>• Manage adjustments and reconciliations for membership dues, including processing refunds and arrears for thousands of requests annually.</p><p>• Coordinate the issuance and processing of membership cards, ensuring accuracy and timely delivery.</p><p>• Conduct ongoing evaluations of dues processes and interactions with over 200 employers to identify areas for operational improvements.</p><p>• Collaborate with other branches to address system-related challenges and enhance the functionality of member records and dues systems.</p><p>• Develop and implement strategies to improve operational efficiency and strengthen relationships with key stakeholders.</p><p>• Participate in branch planning activities to align membership administration goals with organizational objectives.</p><p>• Ensure compliance with policies and procedures while maintaining confidentiality in financial and administrative operations.</p>
<p>Our East end manufacturing client is seeking a new Controller who reports to the Director of Finance. You perform and oversee a variety of accounting activities in accordance with accounting standards to control the organization's financial resources and ensure that it complies with all relevant reporting requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><em>(Responsibilities include, but are not limited to the following)</em></p><p>• Analyze project costs and revenues</p><p>• Prepare, analyze, and plan full variance reports</p><p>• Process intercompany payments and perform account reconciliations</p><p>• Collaborate with Project Managers to review and report actuals and forecasts (costs, revenues, billings, margins) and investigate project issues as they arise</p><p>• Prepare internal management reports</p><p>• Monitor inventory flow accuracy within the ERP system</p><p>• Review and maintain quarterly obsolescence provisions</p><p>• Develop and support new system procedures to improve accuracy of inventory valuations and counts (including RMA processes)</p><p>• Coordinate and participate in periodic inventory counts and the annual fixed asset inventory</p><p>• Prepare and distribute monthly program-specific reporting for Project Managers</p><p>• Work with the Database Administrator and Operations teams to support and test system enhancements related to reporting efficiency, operational controls, data integrity, and application/table maintenance</p><p>• Provide reporting to the U.S. parent company</p><p>• Prepare Statistics Canada reports</p><p>• Support various accounting projects and tasks as needed</p><p>• Participate in cross-functional initiatives as requested</p><p>• Comply with all environmental, health, and safety regulations and follow environmental and quality management procedures</p>
We are looking for an experienced Senior Accountant to join our team in Ottawa, Ontario. In this role, you will oversee financial operations, ensuring compliance with industry regulations and providing strategic financial insights to support organizational goals. You will play a key role in maintaining the integrity of accounting practices, managing internal controls, and delivering accurate reporting across multiple locations.<br><br>Responsibilities:<br>• Lead budgeting and forecasting processes to support financial planning and organizational goals.<br>• Manage payroll operations, ensuring accuracy and adherence to regulations.<br>• Oversee compliance with Revenue Agency (CRA) requirements and financial laws.<br>• Perform cash flow management to maintain the financial health of the organization.<br>• Reconcile general ledger accounts and prepare journal entries.<br>• Prepare monthly, quarterly, and annual financial statements and reports.<br>• Ensure proper handling of preneed insurance and trust funds in line with provincial regulations.<br>• Collaborate with cross-functional teams to gather, analyze, and verify financial data.<br>• Support operational reporting and develop dashboards to provide insights for decision-making.<br>• Supervise and mentor finance team members to foster a positive and productive work environment.
