4 results for Office And Administrative in Manotick, ON

Administrative Assistant

Ottawa, ON
onsite
Contract / Temporary
24.5385 - 28.413 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy downtown office in Ottawa, Ontario. This Long-term Contract position is well suited to someone who can manage daily administrative priorities with minimal supervision while maintaining a thorough and responsive approach. The successful candidate will contribute to smooth office operations by coordinating schedules, preparing documents, and supporting internal communication activities. Responsibilities: • Organize meetings and appointments, including booking times, confirming attendance, and ensuring schedules remain up to date. • Manage calendars for team members and help balance shifting priorities across daily and weekly commitments. • Prepare, format, and revise briefings, correspondence, and other administrative documents with a high level of accuracy. • Review, submit, and track expense claims in accordance with established processes and deadlines. • Provide support for corporate communication activities by assisting with drafting, formatting, and distributing materials as needed. • Respond to inbound inquiries by phone and email, direct requests appropriately, and provide courteous client service. • Enter and maintain administrative data in office records, spreadsheets, and related tracking tools. • Support general office coordination by handling routine administrative tasks independently and following up on outstanding items.
2026-05-12T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
25 - 29 CAD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support at our clients organization. This Contract position is well suited to an organized individual who can manage shifting priorities, coordinate executive schedules, and maintain clear communication across teams. The successful candidate will bring strong organizational abilities along with confidence using business tools such as PowerPoint, Microsoft Teams, and Excel. This is a part-time role, 2 days on-site. Responsibilities:• Coordinate meetings and appointments for senior leadership, ensuring calendars are accurate and priorities are managed effectively.• Prepare meeting agendas, capture detailed minutes, and distribute follow-up information to support timely action items.• Draft and send clear correspondence on behalf of executives while maintaining a high standard of accuracy and discretion.• Organize digital and physical records so that documents are easy to access, update, and track.• Support travel planning, itinerary coordination, and related administrative arrangements as required.• Process expense submissions and assist with reporting to help maintain accurate financial records.• Use collaboration and productivity platforms such as Microsoft Teams, PowerPoint, Webex, and Excel to support day-to-day executive operations.• Handle general administrative tasks, including scanning, photocopying, and other office support activities tied to executive needs.
2026-05-13T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities: • Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly. • Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently. • Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures. • Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support. • Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution. • Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward. • Update and maintain information within relevant systems, including contact and relationship management platforms. • Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-06-02T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31.6635 - 36.663 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities: • Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively. • Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation. • Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports. • Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities. • Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion. • Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools. • Prepare, scan, copy, and organize materials for meetings, presentations, and executive review. • Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-06-02T00:00:00Z