3 results for Contract Administrator in Waterloo, ON

Contracts Manager

Waterloo, ON
onsite
Permanent
90000 - 105000 CAD / Yearly
We are seeking an experienced Contracts Manager to oversee service agreements, vendor relationships, and facilities-related contracts across multiple locations. This position is responsible for managing the full contract lifecycle, ensuring compliance, mitigating risk, and driving strong vendor performance while supporting operational excellence throughout the organization. This role is ideal for a collaborative detail oriented with strong negotiation skills, experience managing facilities and service contracts, and the ability to balance stakeholder needs with organizational objectives. Responsibilities Develop and execute contract management strategies that support operational, financial, and organizational goals. Manage the full contract lifecycle, including drafting, reviewing, negotiating, administering, renewing, and terminating agreements. Ensure all contracts comply with organizational policies, regulatory requirements, and risk management standards. Lead procurement and tendering activities for facilities services, maintenance programs, capital projects, and operational vendors. Serve as the primary point of contact for contractors, consultants, and service providers. Monitor vendor and contractor performance against contractual obligations, service level agreements, and key performance indicators. Ensure compliance with health and safety regulations, insurance requirements, and applicable workplace standards. Partner with facilities and operations teams to support maintenance initiatives, renovations, capital projects, and service delivery across multiple sites. Identify and mitigate contractual and operational risks through proactive monitoring, reporting, and issue resolution. Maintain accurate contract documentation, reporting, and audit-ready records. Manage vendor performance issues, service disruptions, and contractual disputes, ensuring timely resolution. Provide guidance to internal stakeholders on contract administration, procurement processes, and vendor management best practices. Drive continuous improvement initiatives related to contract governance, supplier performance, cost optimization, and service delivery.
2026-08-24T00:00:00Z

Accounting Administrator

Guelph, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Accounting Administrator to support day-to-day financial operations in Guelph, Ontario. This position plays an important role in maintaining accurate records, coordinating payment and billing activities, and helping the accounting team deliver reliable financial information. The ideal candidate brings hands-on experience in both accounts payable and accounts receivable, along with a strong ability to stay organized and meet deadlines in a fast-paced environment. Responsibilities: • Oversee end-to-end accounts payable and accounts receivable activities to ensure transactions are completed accurately and on schedule. • Record and verify invoices, bills, receipts, and payments while maintaining complete and up-to-date financial documentation. • Review payable and receivable reports regularly to identify variances, outstanding items, and areas requiring follow-up. • Communicate with vendors and customers to investigate and resolve billing, payment, and account discrepancies. • Reconcile supplier statements and maintain productive working relationships with external partners. • Coordinate payment processing and support daily banking tasks related to deposits, withdrawals, and account activity. • Ensure financial transactions are handled in accordance with company guidelines and established accounting procedures. • Assist with month-end and year-end close activities, including reconciliations, reporting support, and record preparation. • Provide documentation and administrative support during audits and contribute to other accounting assignments as needed.
2026-08-17T00:00:00Z

Insurance Defence Legal Administrator

Mississauga, ON
onsite
Permanent
58000 - 64000 CAD / Yearly
We are seeking a highly organized and detail-oriented Insurance Defence Legal Administrator to support a busy litigation practice. This position is ideal for a legal professional who thrives in a fast-paced environment, demonstrates exceptional client service skills, and enjoys working collaboratively with lawyers and legal professionals on complex insurance defence matters. Key Responsibilities<ul><li>Provide comprehensive administrative support to one or more Insurance Defence lawyers.</li><li>Prepare, revise, and format correspondence, pleadings, affidavits, motion records, and other legal documents.</li><li>Manage and maintain physical and electronic client files.</li><li>Coordinate court filings and service of legal documents.</li><li>Maintain calendars, schedule meetings, mediations, discoveries, and court appearances.</li><li>Monitor litigation deadlines and bring-forward systems.</li><li>Open and close files in accordance with firm policies.</li><li>Draft routine correspondence and communicate with clients, opposing counsel, courts, experts, and service providers.</li><li>Prepare accounts, time entries, and expense reports.</li><li>Assist with document production, records management, and file organization.</li><li>Perform legal research support and other administrative duties as required.</li></ul>
2026-08-26T00:00:00Z