6 results for All Jobs in Kanata, ON

HR Coordinator

Ottawa, ON
onsite
Temporary
20.00 - 25.00 CAD / Hourly
Our client is looking for a highly organized and detail-oriented HR Coordinator to join their team on a contract basis in Ottawa, Ontario. The successful candidate will play a key role in supporting various HR functions, including recruitment, onboarding, and administrative tasks. This position offers an excellent opportunity to contribute to meaningful work within a not-for-profit environment. Responsibilities:• Manage the end-to-end recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications.• Assist with the onboarding process by preparing employment offers, conducting orientation sessions, and ensuring all documentation is completed accurately.• Oversee volunteer registration processes, ensuring compliance with organizational policies and requirements.• Provide administrative support to HR functions, such as maintaining employee records and updating HR systems.• Coordinate and track employee training programs to ensure compliance and skill development.• Process payroll and benefits administration tasks using ADP Workforce Now and/or Dayforce systems.• Support the implementation and management of HR policies and procedures.• Address employee inquiries and provide guidance on HR-related matters.• Collaborate with other departments to ensure smooth communication and alignment of HR initiatives.
2025-10-16T14:34:29Z

Estate & Corporate Legal Assistant

Ottawa, ON
onsite
Permanent
70000.00 - 75000.00 CAD / Yearly
We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid. Advantages:-Competitive salary (70-75K)-Full benefits + RRSP matching-3/4 weeks vacation + 12 personal days-Hybrid work model (1 day on site)-Great culture Responsibilities:• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.
2025-11-11T15:13:44Z

Sr. Internal Auditor

Ottawa, ON
onsite
Permanent
100000.00 - 115000.00 CAD / Yearly
Our downtown Ottawa client is seeking an experienced Senior Internal Auditor who will provide support to the Manager Internal Audit and lead teams in internal audit. Responsibilities:<ul><li>Actively participates in department planning sessions to assist in developing a flexible audit plan.</li><li>Effectively and efficiently performs assigned work including: o Leading an audit team as the Auditor-In-Charge (AIC) to manage and complete assigned projects;</li><li>Preparing individual work programs for routine assignments and assisting in the preparation of work programs in more complex engagements; o Completing assigned work independently under the supervision of Manager or Director for more complex assignments; o Communicating effectively with the team, throughout the work; o Analyzing data in routine situations (in certain situations, uses audit tools to facilitate the analysis);</li><li>Preparing files and raising exceptions and providing value added recommendations; o Providing input into reports; and o Managing his/her own time within the approved budget.</li><li>Actively participates in team discussions, providing feedback to others within the group;</li><li>Builds and maintains networks with managers and employees;</li><li>Maintains currency in detail oriented standards (IIA, CIA, ISACA etc.) and applies these standards in every day interaction with clients and in the performance of work;</li><li>Maintains technical skills; and</li><li>Perform other administrative tasks as assigned in support of the overall department objectives.</li></ul>
2025-11-04T15:04:31Z

Tax Staff - Corporate

Maxville, ON
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Our client one hour East of Ottawa is seeking an In-Direct Tax Manager. Reporting to the Controller - Commercial, the Manager, Tax and Compliance will provide support to ensure accurate and timely tax compliance reporting for MacEwen Petroleum and related companies. Very good opportunity to grow in to Tax Manager. This is a fully on site role. Responsibilities:-Preparing returns and analysis, and documentation for all direct and indirect taxes for the group of companies.-Partnering with business departments to define measure, analyze, and improve controls, reports, and tax-related processes.-Tax accounts for financial reporting purposes to ensure activity and balances are reconciled and appropriately reflect the Company’s tax position and status.-Proactively and effectively supporting the management of tax audits and assessments by performing technical analysis and gathering documentation in support of the audit process.-Maintaining and monitoring a tax compliance calendar to ensure all returns are filed in a timely manner.-Ensuring that all necessary tax licenses are up to date.-Gathering and preparing necessary documents and liaising with external service providers to prepare all corporate tax and information returns.-Consistently monitoring and evaluating the internal processes and guidelines to ensure efficiency and providing recommendations on optimizing and automating the tax function while minimizing tax risks.-Assisting with any tax matters associated with enterprise initiatives, business transactions and tax projects.-Ensuring that procedural documentation is up-to-date and easily followed.-Preparing estimates and monitor tax payments/refunds to assist the Treasury Group with short and long-term cash tax forecasts.-Participating in special projects/performing technical research as assigned by management.-Staying up to date on developments in Canadian tax law that impact the company.-Creation of internal audit queries that will ensure all customers are setup accordingly.-Other related duties as required or assigned.
2025-11-03T21:39:10Z

Executive Assistant

Ottawa, ON
onsite
Temporary
28.50 - 33.00 CAD / Hourly
Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently. Responsibilities:• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.• Act as a liaison with government agencies, adhering to proper protocols and processes.• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.• Arrange travel itineraries and accommodations, managing all related logistics.• Assist in the preparation of briefs, supporting documents, and presentations for executive use.• Handle expense reporting and ensure financial records are accurately maintained.• Manage document preparation, including photocopying, scanning, and filing as required.• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.• Collaborate with internal teams to ensure smooth communication and execution of tasks.
2025-10-24T20:08:47Z

Plant Controller

Perth, ON
onsite
Permanent
90000.00 - 130000.00 CAD / Yearly
Due to a retirement, we are looking for a highly skilled Plant Controller to join our clients team in Perth, Ontario. This role is an excellent opportunity for an experienced financial expert to oversee and enhance the financial operations of a dynamic, private equity-backed company. Reporting directly to the President and Board of Directors, the successful candidate will play a key role in financial planning, compliance, and strategic decision-making. Opportunity to grow in CFO. Responsibilities:• Develop and maintain internal control policies and procedures for financial reporting, cash management, and credit operations.• Lead the month-end closing process and ensure the preparation of accurate financial statements.• Establish and monitor key performance indicators to assess and improve business performance.• Deliver timely and transparent financial reports, schedules, and dashboards to senior management and the Board of Directors.• Present risk assessments and monthly financial updates to key stakeholders.• Manage relationships with banking institutions and oversee daily cash management and bank reconciliations.• Supervise the annual audit process and coordinate with external auditors to ensure compliance.• Ensure adherence to all regulatory and tax filing requirements.• Direct the annual budgeting process and develop financial forecasts and models to support business strategies.• Oversee IT and HR functions, including payroll, benefits administration, and insurance policy renewals.
2025-11-04T15:09:39Z