9 results for All Jobs in Kanata, ON

Estate & Corporate Legal Assistant

Ottawa, ON
onsite
Permanent
70000.00 - 75000.00 CAD / Yearly
We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid. Advantages:-Competitive salary (70-75K)-Full benefits + RRSP matching-3/4 weeks vacation + 12 personal days-Hybrid work model (1 day on site)-Great culture Responsibilities:• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.
2025-12-23T14:38:45Z

Payroll Specialist

Ottawa, ON
remote
Temporary
25.00 - 29.00 CAD / Hourly
Our client is seeking an experienced Payroll Specialist to join their organization on a contract basis in Ottawa, Ontario. In this role, you will be responsible for managing full-cycle payroll processes for approximately 800 employees while ensuring accuracy and compliance with all regulations. This position offers an excellent opportunity to apply your expertise in payroll systems and financial functions within the non-profit sector. Responsibilities:• Process full-cycle payroll for a workforce of approximately 800 employees, ensuring accuracy and timeliness.• Prepare and issue T4 forms and other required payroll documentation.• Reconcile payroll accounts to maintain accurate financial records.• Verify employee information and ensure compliance with all applicable requirements.• Utilize payroll systems such as ADP Workforce Now and Ceridian Dayforce to manage payroll operations.• Handle benefit administration and tax reporting as part of payroll functions.• Collaborate with internal teams to address payroll-related inquiries and resolve discrepancies.• Maintain confidentiality and adhere to all regulatory standards related to payroll and employee data.• Generate detailed payroll reports and provide insights to support organizational decision-making.• Stay updated on payroll regulations and best practices to ensure compliance.
2025-12-23T14:38:45Z

Executive Assistant

Ottawa, ON
onsite
Temporary
28.50 - 33.00 CAD / Hourly
Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently. Responsibilities:• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.• Act as a liaison with government agencies, adhering to proper protocols and processes.• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.• Arrange travel itineraries and accommodations, managing all related logistics.• Assist in the preparation of briefs, supporting documents, and presentations for executive use.• Handle expense reporting and ensure financial records are accurately maintained.• Manage document preparation, including photocopying, scanning, and filing as required.• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.• Collaborate with internal teams to ensure smooth communication and execution of tasks.
2025-12-23T14:38:45Z

Tax Staff - Corporate

Maxville, ON
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Our client one hour East of Ottawa is seeking an In-Direct Tax Manager. Reporting to the Controller - Commercial, the Manager, Tax and Compliance will provide support to ensure accurate and timely tax compliance reporting for MacEwen Petroleum and related companies. Very good opportunity to grow in to Tax Manager. This is a fully on site role. Responsibilities:-Preparing returns and analysis, and documentation for all direct and indirect taxes for the group of companies.-Partnering with business departments to define measure, analyze, and improve controls, reports, and tax-related processes.-Tax accounts for financial reporting purposes to ensure activity and balances are reconciled and appropriately reflect the Company’s tax position and status.-Proactively and effectively supporting the management of tax audits and assessments by performing technical analysis and gathering documentation in support of the audit process.-Maintaining and monitoring a tax compliance calendar to ensure all returns are filed in a timely manner.-Ensuring that all necessary tax licenses are up to date.-Gathering and preparing necessary documents and liaising with external service providers to prepare all corporate tax and information returns.-Consistently monitoring and evaluating the internal processes and guidelines to ensure efficiency and providing recommendations on optimizing and automating the tax function while minimizing tax risks.-Assisting with any tax matters associated with enterprise initiatives, business transactions and tax projects.-Ensuring that procedural documentation is up-to-date and easily followed.-Preparing estimates and monitor tax payments/refunds to assist the Treasury Group with short and long-term cash tax forecasts.-Participating in special projects/performing technical research as assigned by management.-Staying up to date on developments in Canadian tax law that impact the company.-Creation of internal audit queries that will ensure all customers are setup accordingly.-Other related duties as required or assigned.
2025-12-23T14:38:45Z

Sr Staff Accountant

Gloucester, ON
onsite
Permanent
75000.00 - 80000.00 CAD / Yearly
Robert Half is partnering with a global organization that's looking to add a Sr Staff Accountant to their Finance team. This is a full-time/permanent role on site. Advantages:-Competitive salary (75-80K + discretionary bonus)-Full benefits + Pension-3 weeks vacation-Free parking-Employee discounts-Opportunity for advancement Responsibilities:-Prepare and record journal entries to support accurate financial data.-Perform monthly and quarterly reconciliations of balance sheet accounts, ensuring precise reporting and ledger accuracy.-Review and analyze both internal and external financial statements to identify and explain variances.-Maintain intercompany accounts and process related journal entries.-Conduct payroll reconciliations and maintain payroll-related accounts.-Complete accounts payable and bank reconciliations as assigned.-Oversee accounts receivable processes, including coordination and general ledger maintenance.-Organize and maintain a systematic accounting filing system.-Identify opportunities for internal control enhancements and propose effective solutions.-Execute financial due diligence, applying accounting procedures and synthesizing data from multiple sources.-Collaborate with department managers and colleagues to ensure timely and accurate financial statement delivery.-Support the Controller in preparation for internal and external audits.-Participate in various ad hoc projects as needed.-Perform additional tasks and duties as assigned.
2025-12-23T14:54:07Z

HR Coordinator

Kanata, ON
onsite
Temporary
18.21 - 21.09 CAD / Hourly
We are looking for a dedicated HR Coordinator to join our team in Kanata, Ontario. In this contract position, you will play a key role in supporting human resources operations and ensuring a positive experience for employees and candidates. The ideal candidate will bring compassion, adaptability, and professionalism to every aspect of their work. Responsibilities: • Prepare and deliver accurate employment-related documents, including offer letters and confirmation letters. • Conduct candidate screenings and coordinate interviews to support recruitment processes. • Foster positive interactions with clients and address any HR-related inquiries. • Assist with onboarding new employees and ensure all necessary documentation is completed. • Manage payroll and benefits administration using systems such as ADP Workforce Now and Dayforce. • Support training initiatives to enhance employee development and engagement. • Maintain compliance with HR policies and procedures while managing sensitive information. • Utilize human resources software to enhance administrative efficiency and track employee data. • Collaborate with teams to address HR-related challenges and provide solutions. • Assist in coordinating employee events and wellness programs to support organizational culture.
2025-12-29T14:39:07Z

Accounting Specialist

Ottawa, ON
onsite
Temporary
17.00 - 20.00 CAD / Hourly
We are looking for a skilled Accounting Specialist to join our clients team on a long-term contract basis in Ottawa, Ontario. This role is ideal for an individual with strong expertise in accounts payable, general ledger preparation, and financial reconciliation. As part of a non-profit organization, you will play a key role in ensuring the accuracy and efficiency of financial operations. Responsibilities:• Manage accounts payable processes, including verifying receipts, preparing checks, and reconciling transactions.• Generate and review invoices while maintaining accurate financial records.• Prepare and maintain the general ledger, ensuring compliance with established accounting standards.• Review aged accounts receivable reports and assist in resolving discrepancies.• Handle credit card reconciliations and ensure proper documentation of all transactions.• Process purchase requests through online systems, utilizing tools such as CaseFlo and Excel.• Collaborate with payroll systems like ADP, Ceridian, and Concur to ensure timely and accurate payment processing.• Support ERP system operations by integrating accounting functions efficiently.• Maintain compliance with financial policies and procedures while identifying opportunities for process improvement.
2025-12-30T15:18:38Z

Sr. Data Entry Clerk

Ottawa, ON
onsite
Temporary
23.00 - 27.00 CAD / Hourly
We are looking for an experienced Senior Data Entry Clerk to join our clients team on a contract basis in Ottawa, Ontario. This role involves ensuring the accurate and efficient management of contract-related deliverables and documentation. Candidates should demonstrate strong attention to detail, proficiency with SharePoint and Microsoft Office, and familiarity with contract milestones and terminology. Responsibilities:• Record, track, and manage deliverables associated with contracts, ensuring all data is logged accurately.• Verify documentation for discrepancies and resolve issues promptly.• Maintain and organize electronic and physical records using SharePoint and other tools.• Collaborate with team members to ensure contract milestones are met and properly documented.• Utilize customer relationship management (CRM) systems to facilitate efficient data entry and tracking.• Scan and photocopy documents as needed to support project requirements.• Support office functions by managing invoices and other financial documentation.• Ensure compliance with government clearance requirements and company policies.
2025-12-23T14:54:07Z

Bookkeeper

Ottawa, ON
onsite
Permanent
65000.00 - 70000.00 CAD / Yearly
Robert Half is partnering with an organization that's looking for a full charge Bookkeeper to join their finance team. This is a full-time/permanent role on site. Advantages:-Competitive salary (65-70K)-Benefits after 3 months-RRSP's after 6 months-3 weeks vacation-Parking-Great team + culture Responsibilities: • Oversee the Accounts Payable and Accounts Receivable processes to ensure timely and accurate financial management.• Process bi-weekly payroll and administer employee benefits, staying informed of statutory payroll updates.• Prepare and submit T4 forms and remittances to the appropriate authorities.• Verify the accuracy of invoices and follow up with vendors to resolve discrepancies.• Enter bills, prepare payments to suppliers, and manage cheque deposits and signatures.• Reconcile credit card statements and post monthly journal entries.• Provide support to the Service department by entering and managing software data.• Monitor and coordinate scheduled maintenance for fleet vehicles.• Generate and prepare service quotes for departmental needs.• Support month-end and year-end financial closing activities, ensuring all records are accurate.• Assist management with various financial tasks and provide expertise in bookkeeping practices.• Collaborate on additional duties related to financial operations as required.
2025-12-23T14:54:07Z