<p>An established and growing construction services organization, well-respected in Western Canada, is seeking a highly skilled Executive Assistant to support its CEO, executive leadership team, and Board. This position requires a proactive and exceptionally organized professional with a service mindset, who can thrive in a dynamic, deadline-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide direct administrative support to senior executive team members, including scheduling, calendar management, travel coordination, and expense reporting.</p><p>• Coordinate logistics and material preparation for Board and Board Committee meetings (scheduling, agendas, minutes, distribution of materials, attendance tracking, refreshments, AV, etc.).</p><p>• Draft, proof, and manage correspondence, memos, reports, and filings on behalf of the executive team.</p><p>• Foster a welcoming and professional environment for internal staff and visitors to the corporate office.</p><p>• Ensure smooth operations of corporate office services, including liaising with vendors, maintenance requests, and supporting internal relocations.</p><p>• Organize and execute company-wide and executive-level events (e.g., board meetings, holidays, annual reports).</p><p>• Oversee and support the work of an administrative/front desk professional.</p><p>• Maintain strict confidentiality on all Board, executive, and company matters.</p>
<p>Our client is a well-established, privately held organization operating within the wholesale/import and distribution space. Known for long-term stability, strong internal culture, and continued growth, they are seeking an Inside Sales Coordinator to support their sales and account management team.</p><p><br></p><p>This is an excellent opportunity for someone who enjoys being at the center of sales operations, supporting customers, coordinating orders, and working closely with internal stakeholders to ensure a seamless client experience.</p><p><br></p><p><strong>The Opportunity</strong></p><p>Reporting to the Sales Leadership team, the Inside Sales Coordinator will play a key role in supporting national accounts, managing order flow, and assisting with day-to-day sales operations. While primarily office-based, the role includes meaningful interaction with customers and internal teams and offers exposure to account management and sales growth initiatives.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the sales team with order entry, pricing, product availability, and customer inquiries</li><li>Act as a primary point of contact for assigned accounts, ensuring timely and accurate communication</li><li>Coordinate closely with operations, logistics, and inventory teams to support order fulfillment</li><li>Assist with sales reporting, account documentation, and CRM updates</li><li>Help prepare quotes, sales materials, and internal documentation</li><li>Contribute to continuous improvement of internal sales processes and customer experience</li></ul><p><br></p><p><br></p>
<p>In this Software Solutions Engagement Manager role, you will be managing the rollout and implementation of complex financial software and solutions to customers across Canada and the US. </p><p><br></p><p>This company has staff based across Canada, the US and Europe, and you’ll primarily work remotely from your home office. You will occasionally visit the company offices in either Vancouver or Toronto, or visit customers in Canada and the US, a few times per year (approx. 10% travel).</p><p><br></p><p>You will work closely with clients to guide and manage the scope, timeline, and overall quality of their software implementation projects. This will involve meeting with external stakeholders to understand their needs, and then delivering solutions according to customer specifications.</p><p><br></p><p>You will be well-supported by your colleagues, who will be there to deliver and configure the technical solutions. Your job will be to guide the process and ensure that customers are happy and satisfied with their solutions. </p><p><br></p><p>One attractive factor of this role, is the opportunity to gain exposure to the banking and finance industry, in combination with an advanced software solution. You’ll also have the chance to collaborate with your colleagues in the software development teams and solution delivery teams to manage software configurations and customizations. </p><p><br></p><p>This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. </p><p><br></p><p><strong>HOW TO APPLY</strong></p><p><br></p><p>A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching technology professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area.</p><p><br></p><p>If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck</p>
<p>Accounts Receivable Specialist – Join a Collaborative, High-Impact Accounting Team!</p><p><br></p><p>Do you thrive in a fast-paced environment and excel at keeping accounts organized and accurate? Our Abbotsford client is a well established and respected company with an opening for an Accounts Receivable Specialist to play a vital role in their accounting department. If you’re driven, detail-oriented, and committed to delivering exceptional service, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Timely and accurate entry of accounts receivable for multiple entities</p><p>• Ensure completeness and accuracy of new customer information alongside the sales team</p><p>• Maintain up-to-date customer files, contacts, discounts, delivery, and payment schedules</p><p>• Process invoices, payments, and bank deposits quickly and efficiently</p><p>• Respond to customer and staff inquiries professionally and promptly</p><p>• Generate and prepare month-end customer statements and sales/AR statistical reports</p><p>• Reconcile accounts receivable and investigate discrepancies</p><p>• Manage credit card payments, special credits, and inventory sales price updates</p><p>• Prepare cross-border sales documents, including regulatory compliance paperwork</p><p>• Assist with accounting relief during holidays and other assigned tasks</p><p><br></p><p><br></p>
We are looking for a detail-oriented Receptionist to join our team on a short-term contract basis in Vancouver, British Columbia. In this role, you will be responsible for creating a welcoming environment for visitors and ensuring smooth daily operations within the office. This position requires strong organizational skills, excellent communication abilities, and the ability to multitask effectively.<br><br>Responsibilities:<br>• Greet and assist all visitors, providing a friendly and attentive first impression.<br>• Schedule and manage courier services, including arranging pickups and deliveries.<br>• Maintain cleanliness and organization in shared kitchen areas, ensuring coffee and supplies are replenished regularly.<br>• Prepare boardrooms for meetings by keeping them clean, organized, and well-stocked.<br>• Monitor and restock office supplies, including photocopier and other equipment essentials.<br>• Handle incoming calls using a multi-line phone system, answering inquiries and directing calls appropriately.<br>• Manage appointment scheduling and calendar coordination for staff.<br>• Perform general administrative tasks such as organizing files and handling email correspondence.<br>• Support other reception-related duties as required to ensure efficient office operations.
We are looking for a dedicated and detail-oriented Billing Clerk to join our team on a contract basis in Vancouver, British Columbia. This position offers the opportunity to work in a boutique legal environment, supporting essential billing processes while collaborating with a team of professionals. Ideal candidates will have strong organizational skills, proficiency in billing software, and the ability to meet deadlines in a fast-paced setting.<br><br>Responsibilities:<br>• Prepare, review, and process invoices accurately and on time.<br>• Manage electronic billing systems, ensuring compliance with client requirements.<br>• Monitor accounts receivable and assist with aging reports.<br>• Collaborate with legal assistants and accountants at the entry level to address billing inquiries.<br>• Communicate directly with clients regarding billing matters, resolving issues promptly.<br>• Utilize ProLaw software to manage timekeeping and billing functions.<br>• Process payments and reconcile accounts efficiently.<br>• Generate detailed financial reports for internal review and month-end reconciliation.<br>• Assist with coding deposits and handling write-offs as needed.<br>• Support the team in maintaining accurate and organized financial records.
<p>We are looking for a detail-oriented FOI (Freedom of Information) Assistant to join our clients team on a long-term contract basis in Surrey, British Columbia within the Public Sector. In this role, you will play a vital part in managing information requests, ensuring compliance with privacy legislation, and organizing critical records. This position offers an opportunity to contribute to a dynamic and collaborative environment while working on tasks that require confidentiality and precision.</p><p><br></p><p>Responsibilities:</p><p>• Reviews and prepares sensitive file materials to ensure privacy protection and proper disclosure of information.</p><p>• Coordinates and triages formal records requests across various business areas, including referrals for routine information.</p><p>• Maintains electronic and hard copy filing systems, ensuring SharePoint library is current.</p><p>• Provides guidance to senior staff and departmental members regarding information collection, retention, and disclosure.</p><p>• Prepares records for disclosure by conducting reviews, redactions, correspondence, and fee processes in compliance with legislation.</p><p>• Assists with training, public inquiries, reporting, and upholds confidentiality throughout all information handling processes.</p>
