<p>Our client is seeking an organized and proactive <strong>Administrative Assistant</strong> to support the Sr. Director, Facilities, and the Chief Financial & Administrative Officer. This role is key to ensuring smooth daily operations and effective communication across the organization. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities independently while supporting a wide range of internal and external stakeholders.</p><p><br></p><p><strong>Responsibilities</strong></p><p><br></p><ul><li>Provide day-to-day administrative support, including scheduling, correspondence, mail, supplies, and service requests.</li><li>Coordinate office and equipment maintenance.</li><li>Prepare and proofread documents, proposals, and reports.</li><li>Maintain accurate records, databases, and filing systems.</li><li>Support special projects and track timelines and deliverables.</li><li>Assist with budgeting, invoice processing, and financial tracking.</li><li>Manage regulatory, contractual, and permitting documentation.</li><li>Schedule meetings, prepare agendas, take minutes, and track action items.</li><li>Anticipate operational needs and help resolve issues quickly.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented<strong> Accounting Clerk</strong> to join their team on a contract basis in <strong>Calgary</strong>. This role supports accounts payable, accounts receivable, and reconciliations within a collaborative environment in the legal industry.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process AP and AR transactions, ensuring accuracy and timely payments.</li><li>Perform bank and monthly reconciliations to maintain accurate records.</li><li>Assist with client billing, invoicing, and deposit tracking.</li><li>Maintain organized financial records and support audits.</li><li>Use QuickBooks, SAP, and Microsoft Dynamics CRM for accounting tasks.</li><li>Collaborate with team members to resolve discrepancies and improve processes.</li></ul><p><br></p>
<p>Our client in <strong>Calgary </strong>is seeking a detail-oriented <strong>Accounts Payable Clerk</strong> to manage full-cycle AP operations. This role oversees invoice processing, team performance, vendor relations, and AP reporting, while ensuring strong internal controls and accurate financial records.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process vendor invoices accurately and promptly with proper approvals.</li><li>Track, monitor, and report on AP KPIs such as transaction volumes, accuracy, processing times, and vendor onboarding.</li><li>Manage day-to-day AP team activities, including performance management and scheduling.</li><li>Review and authorize weekly payments including EFTs, cheques, and wire transfers.</li><li>Ensure timely reconciliation of vendor statements and GR/IR accounts.</li><li>Monitor purchase orders, ensuring invoices match goods/services received and POs are closed promptly.</li><li>Oversee petty cash reconciliations.</li><li>Review and approve vendor master data updates and new vendor setups.</li><li>Support special projects as required.</li></ul><p><br></p>
<p>Our client in Calgary’s energy sector is seeking an experienced Accounts Payable Clerk to support high-volume invoice processing, expense reimbursements, and accurate payment matching.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process employee expense reimbursements with accuracy and timeliness.</li><li>Complete PO/invoice matching, including ~40 PO invoices daily and increased month-end volume.</li><li>Perform three-way matching and resolve discrepancies.</li><li>Manage the AP inbox and respond to inquiries.</li><li>Enter and verify data in the company’s PO system.</li><li>Collaborate with cross-location teams for training, troubleshooting, and issue resolution.</li><li>Support international AP activities, including Brazil-based transactions.</li><li>Maintain accurate records and follow approval routing procedures.</li></ul><p><br></p>
<p>Our client in Calgary is seeking a highly organized and meticulous <strong>Accounts Payable Clerk</strong> with experience in major ERP systems and intermediate Excel skills to join their finance department on a contract basis. The ideal candidate will be responsible for processing invoices, reconciling accounts, and assisting with month-end close processes. This role offers an excellent opportunity for growth and development.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process a high volume of invoices accurately and efficiently</li><li>Match invoices with purchase orders and receiving documents to ensure proper authorization and documentation</li><li>Reconcile vendor statements and resolve any discrepancies in a timely manner</li><li>Assist with month-end close processes, including preparing journal entries and account reconciliations</li><li>Communicate with vendors and internal departments to resolve invoicing issues and inquiries</li><li>Maintain accurate and up-to-date accounts payable records and files</li><li>Assist with special projects and ad hoc reporting as needed</li></ul>
<p>Our client in <strong>Calgary </strong>is seeking an experienced <strong>AR/AP Administrator</strong> with strong attention to detail and solid experience in billing, invoice adjustments, payment applications, and automated financial systems. You’ll support both receivables and payables functions while ensuring accurate, efficient financial processing.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage AR tasks including billing, receipt applications, and cash postings in Oracle.</li><li>Process AP invoices, including 3-way matching and non-PO invoices.</li><li>Handle invoice adjustments, routing, and approvals using Oracle tools.</li><li>Support weekly payment runs (cheques, EFTs, wires).</li><li>Maintain accurate records across multiple legal entities.</li><li>Provide backup payment coverage as needed.</li><li>Work with internal teams and suppliers to resolve discrepancies.</li><li>Use Oracle Fusion/ERP to streamline invoicing and payments.</li><li>Prepare and review financial reports.</li></ul><p><br></p>
<p>Our Calgary client is seeking an experienced<strong> Payroll Administrator</strong> for a <strong>long-term contract </strong>based in Banff, Alberta. This role offers the opportunity to apply your payroll and benefits expertise in a dynamic, growing organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage payroll for 750+ employees, ensuring accuracy and compliance.</li><li>Oversee benefits administration and year-end reconciliations, including T4s.</li><li>Audit payroll systems and identify process improvements.</li><li>Support transitions to Workday and streamline payroll operations.</li><li>Resolve discrepancies proactively and maintain data accuracy.</li><li>Use advanced Excel functions (pivot tables, V-lookups) for reporting.</li><li>Collaborate with internal and external teams; mentor junior staff.</li></ul><p><br></p>
<p>Our client is seeking an experienced <strong>Accounts Receivable Specialist</strong> for a <strong>contract-to-permanent role</strong> in <strong>Calgary</strong>. You’ll manage the full-cycle AR process—handling invoicing, collections, and reconciliations—while providing occasional support to Accounts Payable.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and issue accurate invoices and apply payments promptly</li><li>Monitor aging accounts and follow up on overdue balances</li><li>Investigate and resolve billing or payment discrepancies</li><li>Maintain accurate customer records and reconciliations</li><li>Collaborate with internal teams to ensure billing accuracy and respond to inquiries</li><li>Support AP with invoice and expense processing as needed</li><li>Assist with month-end and year-end close activities</li></ul><p><br></p>
<p>We are seeking a Financial Reporting Analyst to join a leading, publicly listed Canadian organization. Reporting to the Manager of Financial Reporting, this role plays a key part in the preparation of quarterly and annual financial statements, MD& A, and internal reporting packages. You’ll work closely with accounting and operations teams to support month-end close, prepare journal entries and accruals, reconcile intercompany balances, assist with budgeting and forecast consolidation, and act as a primary contact for external auditors. The role also includes IFRS research, maintaining internal controls documentation, and identifying process improvement opportunities across reporting and systems.</p>
<p>Our client seeks a skilled Full Charge Bookkeeper to join their team and manage all aspects of financial recordkeeping. This is an excellent opportunity for an experienced professional looking to make a meaningful impact within a collaborative environment.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Oversee the entire bookkeeping process, including accounts payable/receivable, bank reconciliations, ledger entries, and payroll</li><li>Prepare monthly, quarterly, and annual financial statements</li><li>Ensure timely and accurate processing of invoices and payments</li><li>Manage tax filings and assist with annual audit preparation</li><li>Monitor cash flow and provide reports to management</li><li>Maintain confidentiality of financial data and assist in process improvement initiatives</li><li>Collaborate with internal stakeholders and external accountants to ensure compliance and effective financial operations</li></ul>
