We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential support to ensure smooth daily operations, including vendor coordination, event assistance, and general administrative tasks. This is an excellent opportunity to work independently while contributing to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Coordinate with building operations to address and resolve onsite issues efficiently.<br>• Manage vendor communications to ensure timely follow-ups and task completion.<br>• Oversee shipping and receiving processes, ensuring accuracy and timely deliveries.<br>• Provide reception and concierge support, offering a courteous and welcoming experience.<br>• Assist in planning, organizing, and supporting events, including scheduling and logistics.<br>• Maintain schedules and appointments for team members, ensuring effective time management.<br>• Respond to inbound calls and email correspondence with courtesy and promptness.<br>• Handle data entry tasks, ensuring accuracy and maintaining organized records.<br>• Utilize Office tools, including Word, Excel, Outlook, and PowerPoint, to complete various administrative tasks.<br>• Deliver exceptional customer service by addressing inquiries and assisting clients as needed.
We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software sector. This position supports daily office coordination by serving as a welcoming first point of contact, organizing administrative activities, and helping the team stay on schedule. The successful candidate will bring strong judgement, attention to detail, and the ability to manage multiple priorities independently in a fast-paced workplace.<br><br>Responsibilities:<br>• Welcome visitors, manage front-desk activity, and provide a welcoming and attentive reception and concierge experience for employees, guests, and service providers.<br>• Coordinate calendars, book appointments, and assist with meeting and event logistics to ensure smooth day-to-day operations for the team.<br>• Monitor incoming and outgoing shipments, track deliveries, and maintain organized records for mail, packages, and related correspondence.<br>• Liaise with external vendors and building operations to resolve on-site concerns promptly and keep workplace services running efficiently.<br>• Respond to phone calls and email inquiries with a high standard of customer service, directing requests to the appropriate contacts when needed.<br>• Provide administrative support through data entry, document preparation, and routine updates using Microsoft Office and Office 365 applications.<br>• Assist with event setup, coordination, and follow-up activities to support internal meetings and workplace functions.<br>• Work independently to prioritize tasks, follow through on outstanding items, and maintain an organized and responsive office environment.
<p>We are looking for a detail-oriented Administrative Assistant to support a busy non-profit office in Vancouver, British Columbia. This Contract position provides front-desk coverage and day-to-day administrative support in a welcoming yet approachable environment. The successful candidate will help keep office operations organized, welcome visitors, and assist with scheduling and event coordination.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and families at the front desk, provide a positive first impression, and promptly notify staff of arrivals.</p><p>• Manage incoming email inquiries and respond or direct messages to the appropriate team members in a timely manner.</p><p>• Oversee daily office opening and closing tasks, including preparing common areas and ensuring the space is ready for staff and visitors.</p><p>• Accept courier packages and deliveries, and make sure items are distributed appropriately within the office.</p><p>• Coordinate room bookings, schedule appointments, and maintain accurate calendar updates for site use and meetings.</p><p>• Provide administrative support such as filing documents, restocking office forms, and keeping records organized.</p><p>• Assist with training sessions and special events by helping prepare rooms and arranging refreshments as needed.</p><p>• Support general office flow by handling routine clerical tasks and helping maintain an orderly, efficient workplace.</p>
We are looking for an Administrative Assistant to join a contract opportunity within the IT software industry in Vancouver, British Columbia. This position supports daily office coordination by managing front-desk activity, assisting with scheduling, and helping create a welcoming and organized environment for staff, visitors, and service providers. The successful candidate will be comfortable working independently, handling multiple administrative priorities, and providing dependable support for team activities and events.<br><br>Responsibilities:<br>• Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a welcoming and organized onsite experience.<br>• Coordinate calendars, arrange appointments, and support meeting logistics for team members and internal activities.<br>• Communicate with vendors and external service providers to confirm requests, track updates, and help resolve outstanding matters.<br>• Liaise with building operations when onsite concerns arise to ensure issues are addressed promptly and appropriately.<br>• Oversee incoming and outgoing shipments, including receiving deliveries and preparing items for dispatch.<br>• Provide administrative support to the broader team through document preparation, email follow-up, and general office coordination.<br>• Assist with event planning and onsite event execution, including scheduling, room setup, and attendee support.<br>• Maintain accurate records through data entry and organized tracking of office-related information and requests.
<p>Location: Surrey, BC (Fully On-Site)</p><p>Salary: $50,000 annually</p><p>Employment Type: Permanent, Full-Time</p><p><br></p><p><strong>The Opportunity</strong></p><p>This role is ideal for an experienced office administrator, data entry, finance clerical professional who wants to transition into an accounting career within a large, structured organization.</p><p>You’ll be supporting the Accounts Receivable (AR) function in a high-volume, fast-paced environment, working with significant transaction volumes and engaging regularly with internal and external stakeholders.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Processing and entering high volumes (200+) of financial transactions with accuracy</li><li>Supporting accounts receivable and payment activities on a daily basis</li><li>Maintaining organized records and documentation for the Finance team </li><li>Communicating professionally with customers and internal teams</li><li>Assisting with general administrative and reporting tasks </li></ul><p><strong>Why This Role</strong></p><ul><li>Clear entry point into an accounting career – solid entry level position </li><li>Exposure to structured AR processes in a larger organization - long term permanent FT hire </li><li>Stable, full-time opportunity with room to grow in responsibility/ task </li></ul><p><br></p>
