14 results for Administrative Clerk in British Columbia

Sr. Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
28.00 - 34.00 CAD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide in-office support to a senior leader and the broader team. This Long-term Contract opportunity is ideal for someone who thrives in a busy setting, manages shifting priorities with confidence, and handles sensitive information with professionalism. The successful candidate will play a key role in keeping daily operations on track through strong communication, sound judgement, and dependable administrative coordination. Responsibilities:• Coordinate complex calendars, update schedules as priorities shift, and arrange meetings with a high level of accuracy.• Prepare documents, correspondence, and presentation materials, ensuring formatting is consistent and information is handled confidentially.• Organize travel plans and conference-related logistics, including coordination of required materials and equipment.• Record meeting notes when needed and assist with follow-up actions to support timely completion of tasks.• Manage printing, scanning, photocopying, and general document preparation to maintain efficient office workflow.• Support time-sensitive requests by troubleshooting issues, adjusting plans quickly, and keeping stakeholders informed.• Assist with administrative HR processes such as document routing, electronic signatures, and applicant tracking system updates.• Provide day-to-day administrative support that helps the team stay organized, responsive, and prepared for changing demands.
2026-07-02T18:24:01Z

Accounting & Administrative Assistant

Burnaby, BC
onsite
Permanent
45000.00 - 55000.00 CAD / Yearly
About the OpportunityOur client, a well-established organization in the retail/distribution space, is seeking a detail-oriented and motivated Administrative & Accounting Assistant to join their Burnaby-based team. This is an excellent opportunity for a junior candidate looking to gain hands-on experience in accounting within a collaborative and fast-paced environment. The role is approximately 80% accounting and 20% administrative support. Key Responsibilities• Process and code accounts payable invoices within the ERP system• Match invoices with purchase orders, packing slips, and receiving documentation• Communicate with vendors regarding AP inquiries and discrepancies• Assist with monthly vendor statement reconciliations to ensure completeness and accuracy• Perform high-volume data entry with a strong focus on accuracy• Support administrative tasks, including maintaining records and updating internal systems• Assist with maintaining and updating product or operational data as needed• Provide ad hoc support to the accounting and operations teams
2026-07-02T17:30:09Z

Office Coordinator & Administrative Assistant

Victoria, BC
onsite
Permanent
57000.00 - 70000.00 CAD / Yearly
A well-established national professional services firm is seeking a highly organized and proactive Office Coordinator to support day-to-day operations, executive administration, and marketing coordination within a dynamic Victoria BC office.This is a multifaceted role ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping operations running smoothly. Key Responsibilities• Coordinate daily office operations and ensure smooth workflow• Provide administrative support to senior leadership• Assist with scheduling, document management, and internal coordination• Support team members across multiple departments• Contribute to marketing initiatives, including:○ Assisting with content updates and materials○ Supporting light design work (presentations, collateral, etc.)○ Coordinating marketing projects and timelines
2026-06-17T19:58:46Z

Accounting Clerk

Vancouver, BC
onsite
Permanent
50000.00 - 60000.00 CAD / Yearly
Our client is seeking an enthusiastic and detail-oriented Accounting Clerk to join their collaborative finance team. This is an excellent opportunity for someone with a strong foundation in accounts payable who is looking to continue developing their accounting career within a stable and supportive organization and expand their knowledge. Key Responsibilities<ul><li>Process high-volume, full-cycle accounts payable, including invoice coding, approvals, and data entry</li><li>Prepare vendor payments and ensure invoices are processed accurately and on time</li><li>Set up new vendors and maintain accurate vendor records</li><li>Respond to vendor inquiries and resolve invoice or payment discrepancies in a professional manner</li><li>Assist with accounts receivable transactions, cash receipts, and payment tracking</li><li>Process employee expense reimbursements</li><li>Complete bank and credit card reconciliations and investigate outstanding items</li><li>Assist with month-end, quarter-end, and year-end close activities</li><li>Support internal and external audit requests by maintaining organized financial records</li><li>Contribute to process improvements and other finance-related projects as required</li><li>Provide general administrative support to the finance team when needed</li></ul>
2026-06-26T23:43:37Z

Accounts Payable Clerk

Burnaby, BC
onsite
Contract / Temporary
22.80 - 26.40 CAD / Hourly
We are looking for an Accounts Payable Clerk to join an IT software organization on a Contract basis in Burnaby, British Columbia. This role is well suited to someone with hands-on accounts payable experience who is comfortable handling invoice processing, expense administration, and payment support in a high-volume environment. The successful candidate will contribute to the day-to-day accuracy of accounts payable operations while working primarily remotely, with occasional onsite attendance as needed. Responsibilities: • Process a steady volume of supplier invoices and employee expense submissions with a strong focus on accuracy and timeliness. • Perform account coding, validate supporting details, and route transactions through the required approval steps before payment. • Assist with full-cycle accounts payable activities, including invoice entry, expense review, and support for cheque and payment runs. • Match purchase orders to invoices using a two-way matching process and identify discrepancies for follow-up. • Use NetSuite, Coupa, and Concur to maintain records, enter transactions, and support daily accounts payable workflows. • Prepare and review Excel-based reconciliations, including analysis using tools such as pivot tables and VLOOKUP. • Respond to payment-related questions and help resolve issues by reviewing documentation and transaction history. • Support ongoing improvements in accounts payable processes, including work connected to increased automation initiatives.
2026-06-22T16:38:43Z

Junior Accounting Clerk

Vancouver, BC
onsite
Permanent
50000.00 - 60000.00 CAD / Yearly
Our client, a well-established professional services firm, is seeking a motivated and detail-oriented Junior Accounting Clerk to join their team. This is an excellent opportunity for a junior candidate looking to build their accounting and billing experience in a structured, supportive environment. Key Responsibilities• Support the full billing cycle, including running monthly pre-bills, processing invoices, e-billing, write-offs, and accounts receivable follow-up• Prepare, code, and process deposits (electronic and in-person), maintaining accurate records• Process vendor payments, including printing, preparing, and tracking cheques• Perform monthly credit card reconciliations, ensuring proper coding and supporting documentation• Maintain petty cash and complete regular reconciliations• Organize, scan, and file accounting documentation and invoices• Provide general administrative and accounting support, including assisting the Accounting Manager and team as needed
2026-06-23T16:43:52Z

Assistant Property Manager

Vancouver, BC
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
We are partnering with a growing, privately held real estate organization to hire an Assistant Property Manager to support a diverse property portfolio in Vancouver. This is a great opportunity for a motivated professional looking to build their career in property management while gaining exposure to project coordination and operations. What You Will Do<ul><li>Support daily property operations, tenant relations, and maintenance coordination</li><li>Assist with rent collections, lease administration, and record management</li><li>Coordinate vendors and contractors to ensure timely service delivery</li><li>Support property improvement projects, renovations, and capital work</li><li>Track project timelines, budgets, and documentation</li><li>Provide general administrative support to the team</li></ul>
2026-06-03T21:08:45Z

Customer Service & Order Administrator

Delta, BC
onsite
Permanent
48000.00 - 52000.00 CAD / Yearly
Our client, a well-established and growing organization within the lighting and electrical products industry, is seeking a Customer Service & Order Administration Coordinator to join their team. This is an excellent opportunity for an organized, technically inclined professional who enjoys working in a fast-paced environment and takes pride in delivering exceptional customer service. This position combines customer support, order processing, administrative coordination, and technical product knowledge. The successful candidate will become a key point of contact for customers, vendors, and internal teams while supporting day-to-day operations and helping ensure a seamless customer experience. Key Responsibilities <ul><li> Process and manage customer orders accurately and efficiently.</li><li> Receive and coordinate purchase orders from customers and vendors.</li><li> Match purchase orders, invoices, and supporting documentation to ensure accuracy.</li><li> Verify approvals and authorizations for transactions and documentation.</li><li> Code and post invoices within the company's internal systems.</li><li> Respond to customer inquiries via phone and email in a professional and timely manner.</li><li> Build and maintain positive relationships with customers, proactively following up to provide updates and support.</li><li> Learn and maintain knowledge of the company's products, systems, and processes.</li><li> Provide basic technical guidance and answer customer questions related to lighting products and applications.</li><li> Collaborate closely with sales, operations, and vendor partners to resolve issues and ensure customer satisfaction.</li><li> Identify opportunities to improve processes and contribute to operational efficiency.</li><li> Support various administrative and customer service functions as required.</li><li> </li></ul>
2026-06-23T15:04:37Z

Assistant to the Business Development Manager

Vancouver, BC
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
Our client, A well-established and growing private lending firm is seeking a detail-oriented and proactive Assistant to support a high-performing Business Development Manager. This position plays a critical role in managing mortgage files, supporting underwriting processes, and ensuring a seamless experience for broker partners. This is an excellent opportunity for someone with mortgage or lending experience who thrives in a fast-paced, high-volume environment and is looking to gain deeper exposure to underwriting, deal structuring, and broker relationship management. Key Responsibilities<ul><li>Review and prepare mortgage applications for submission to the internal credit team</li><li>Analyze key deal components including borrower profile, property details, loan-to-value, and exit strategy</li><li>Summarize deals clearly for credit review, identifying strengths and potential risks</li><li>Manage a pipeline of active files, ensuring all documentation and conditions are tracked and completed in a timely manner</li><li>Act as the primary liaison between brokers, internal credit, and funding teams</li><li>Proactively follow up on outstanding items to ensure deals progress efficiently</li><li>Provide brokers with consistent updates on file status, requirements, and timelines</li><li>Prepare approved files for transition to legal and funding</li><li>Maintain accurate and organized records within internal systems and CRM platforms</li><li>Support business development efforts through broker communication and coordination</li></ul>
2026-06-05T17:08:46Z

Accountant / Senior Bookkeeper

Surrey, BC
onsite
Permanent
75000.00 - 90000.00 CAD / Yearly
Our Surrey-based client is seeking an Accountant / Senior Bookkeeper to join their law firm The Accountant / Senior Bookkeeper will be responsible for the day-to-day accounting operations of a busy law firm, with a primary focus on full-cycle bookkeeping and trust accounting. This is a hands-on role that requires a strong understanding of the Law Society of British Columbia's trust accounting regulations and would suit someone who enjoys working independently while ensuring accuracy, compliance, and exceptional client service. What is on Offer• Salary: $75,000 - $90,000 depending on experience• Extended health benefits• 3 weeks' vacation• In-office position with flexible working hours (8:30 AM – 4:30 PM) Key Responsibilities• Manage full-cycle trust accounting in accordance with the Law Society of British Columbia regulations• Prepare and process trust and general account deposits while maintaining accurate accounting records• Complete monthly trust and general bank reconciliations• Prepare quarterly GST returns and monthly PST returns• Prepare quarterly Trust Administration Fee remittances and the Annual Trust Report for the Law Society of British Columbia• Support Law Society of B.C. compliance audits by preparing the required documentation• Manage accounts receivable, including client invoicing and preparing invoices on behalf of lawyers• Process client credit card payments through Payfirma and record receipts within the accounting system• Manage full-cycle accounts payable, including supplier invoices, EFTs, cheque payments, and credit card transactions• Process legal disbursements through B.C. Online, B.C. Registry, and B.C. Land Title systems• Support payroll processing and prepare year-end working papers for external accountants• Coordinate office administration, including supplier accounts, benefits administration, insurance renewals, office supplies, postage, and other administrative duties as required
2026-06-19T23:23:45Z

Controller

Vancouver, BC
onsite
Permanent
100000.00 - 140000.00 CAD / Yearly
About You You are an experienced professional with a strong background in full-cycle accounting within the real estate development industry. With a process-oriented approach, you are seeking positive challenges within a role that provides autonomy and the ability to collaborative within a team and entrepreneurial setting. With a comprehensive scope of responsibilities, you are not afraid to role up your sleeves with a “can do” attitude. The Role The Accounting Manager will manage the day-to-day accounting functions for the company, work in conjunction with external corporate accountants, while providing the required reporting to Management on all finance and accounting related items. The role requires a highly organized and reliable individual who can expertly manage various tasks and adapt to changing priorities; along with handling sensitive information with discretion. <ul><li>Manage full-cycle accounting for multiple real estate development projects in the company’s portfolio</li><li>Work with external corporate accountants to prepare annual financial statements for all operating entities, handle tax remittances, WCB and government document submissions</li><li>Review month end financial statements</li><li>Handle intercompany entries and reconciliations based on required delivery deadlines</li><li>Process payroll, on an as needed basis</li><li>Oversee accounts payable/receivable clerk with vendor reconciliations and bank reconciliation duties</li><li>Prepare monthly construction draws for financing</li><li>Produce job cost reports, and manage monthly budget updates</li><li>Provide management with recommendations on best practices and operational processes</li><li>Perform various accounting/finance ad hoc duties, as required</li></ul>
2026-06-23T16:33:42Z

Billing Specialist

Victoria, BC
onsite
Contract / Temporary
30.00 - 37.00 CAD / Hourly
We are looking for a detail-oriented Billing Specialist to join a finance team on a long-term contract basis. This role is well suited to someone who thrives in a project-driven environment and can manage complex billing information with accuracy and sound judgment. You will play an important part in reviewing project costs, preparing billing support, and working closely with operational and finance partners to keep invoicing data complete and reliable. This opportunity offers steady hours and the chance to contribute to ongoing financial reporting and system-based billing activities. This long-term contract opportunity is based fully on site in Victoria, BC. Responsibilities:• Review labour entries, materials, subcontractor charges, and other billable project costs to confirm accuracy and address any inconsistencies before submission.• Compile billing support from multiple active projects and organize finalized information for invoicing by the appropriate team.• Assess contract-related charges against agreements and internal guidelines to ensure billing records are complete, accurate, and properly supported.• Work with operations and finance stakeholders to gather missing details, clarify cost information, and resolve billing questions in a timely manner.• Reconcile project cost data, investigate variances, and compare actual expenses with estimates or quoted amounts for completed work.• Contribute to month-end activities by preparing reports, updating billing information, and supporting cost adjustments and project reviews.• Prepare data used for project progress tracking, percentage-of-completion reviews, and summary analysis for internal reporting needs.• Maintain contract and project details within internal systems, monitor cost records, and identify issues requiring corrective action.• Use Excel tools such as VLOOKUPs, pivot tables, and reporting templates to analyze billing trends and project cost information efficiently.• Provide support related to ongoing system-based billing updates and other finance process needs as required.
2026-07-03T17:38:44Z

Accounts Payable Specialist

Vancouver, BC
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
Our client, a growing and dynamic organization located in Downtown Vancouver, is seeking an Accounts Payable Specialist to join their finance team. This is an excellent opportunity for an accounting professional looking to join a collaborative and supportive workplace. The successful candidate will gain exposure to a multi-entity environment, work with a strong leadership team, and enjoy the flexibility of a hybrid work arrangement while contributing to the success of a growing organization. Key Responsibilities<ul><li>Manage full-cycle Accounts Payable, including invoice entry, coding, payment processing, and related journal entries, with a focus on freight and inventory-related transactions.</li><li>Process and reconcile intercompany transactions across multiple entities.</li><li>Prepare and complete bank, credit card, and intercompany reconciliations, investigating and resolving discrepancies as needed.</li><li>Maintain positive relationships with vendors and respond to supplier inquiries in a timely and professional manner.</li><li>Review and process employee expense reports in accordance with company policies.</li><li>Assist with cash flow reporting and short-term cash forecasting activities.</li><li>Identify opportunities to improve processes and increase efficiency within the Accounts Payable function.</li><li>Support month-end close activities and assist with special projects and ad hoc accounting duties as required.</li></ul>
2026-06-23T16:43:52Z

Payroll Team Lead

Vancouver, BC
onsite
Permanent
85000.00 - 100000.00 CAD / Yearly
This role is responsible for managing end-to-end payroll processing for 200+ employees across 10 legal entities in Canada and the U.S., ensuring payroll is completed accurately and in compliance with company policies and regulatory requirements. Responsibilities include preparing and reviewing semi-monthly, bi-weekly, and weekly payrolls for hourly, salaried, contract, and unionized employees; reviewing pre- and post-payroll reports; resolving discrepancies; and overseeing manual or off-cycle payments, terminations, vacation payouts, and year-end tax reporting. The position also manages payroll-related reconciliations and remittances, including WCB, WSIB, union dues, RRSP, benefits, garnishments, employment verifications, and other regulatory filings. In addition, the role coordinates payroll timelines with Finance, Human Resources, and other departments, supports payroll journal entries and monthly accruals through the preparation of allocation reports, and ensures payroll costs are accurately assigned across projects and business units. The successful candidate will maintain compliance with Canadian and U.S. payroll tax regulations, support internal and external audits, investigate payroll and compliance issues, maintain standard operating procedures, identify process improvements, and stay current on payroll legislation and government programs. Other related duties may be assigned as needed.
2026-06-23T16:38:45Z