4 results for Proposal Specialist jobs

Proposal Coordinator

Toronto, ON
onsite
Temporary
30 - 35 CAD / Hourly
We are looking for a Proposal Coordinator to join a busy business development team on a contract basis. This position is well suited to a detail-oriented writer and organizer who can manage multiple deadlines while producing high-quality, client-focused proposal materials. The successful candidate will collaborate with internal leaders and technical contributors to prepare high-quality submissions, presentations, and supporting documents in a fast-paced environment. Responsibilities: • Evaluate bid requests and submission documents to identify requirements, timelines, and compliance obligations for each opportunity. • Partner with business development colleagues and senior stakeholders to shape proposal strategies, develop tailored content, and support visual presentation standards. • Coordinate the full proposal process, including scheduling planning sessions, organizing review cycles, managing milestones, and supporting post-submission follow-ups. • Draft, revise, and proofread proposal materials to ensure accuracy, clarity, and consistent brand messaging across all deliverables. • Work closely with engineering, consulting, and design contributors to gather input and assemble cohesive submission packages. • Customize corporate profiles, team resumes, project examples, and related materials so they align with the needs of each client opportunity. • Oversee proposal production and administrative support activities, including document preparation, formatting, printing, binding, and final delivery. • Monitor bid sources, distribute relevant opportunities and addenda, and keep internal teams informed of updates that may affect submissions. • Assist with the development of interview decks, presentation materials, and shared database records to support business development efforts and information management.
2026-08-26T00:00:00Z

Proposal & Marketing Specialist

Vancouver, BC
onsite
Permanent
75000 - 85000 CAD / Yearly
Are you an experienced proposal professional with a track record of managing RFPs, RFQs, tenders, and complex qualifications submissions within the architecture, engineering, construction, or professional services sector? Our client, a respected consulting engineering firm, is seeking a Proposal & Marketing Specialist to take ownership of the firm's proposal process while supporting broader marketing and business development initiatives. This is a key role for someone who understands how to manage complex pursuits from initial RFP review through final submission, while coordinating technical teams and ensuring every submission is accurate, compliant, compelling, and delivered on time. Key Responsibilities Proposal Management – Primary Focus<ul><li>Lead the coordination, preparation, and submission of RFPs, RFQs, tenders, qualifications packages, and other business development pursuits</li><li>Review solicitation documents to identify requirements, evaluation criteria, compliance requirements, and key deadlines</li><li>Coordinate with technical teams and leadership to gather, develop, and refine proposal content</li><li>Manage proposal schedules, deliverables, review cycles, and submission logistics</li><li>Coordinate with external consultants and teaming partners on joint pursuits</li><li>Maintain proposal tracking systems, pursuit calendars, and reporting, including win/loss analysis and post-submission follow-up</li><li>Coordinate proposal debriefs and document lessons learned to strengthen future pursuits</li><li>Maintain and improve proposal templates, project sheets, staff resumes, boilerplate content, and other proposal resources</li><li>Ensure submissions are accurate, polished, compliant, and aligned with client requirements</li></ul> Marketing & Business Development<ul><li>Develop project profiles, case studies, presentations, award submissions, and other marketing collateral</li><li>Coordinate website and social media content highlighting projects, milestones, awards, and industry involvement</li><li>Monitor BC Bid, MERX, Bids & Tenders, and other procurement platforms for relevant opportunities</li><li>Research prospective clients, market activity, and industry developments</li><li>Support conferences, networking events, sponsorships, and industry relationship-building initiatives</li><li>Maintain business development databases, opportunity pipelines, and pursuit calendars</li></ul>
2026-08-26T00:00:00Z

Collections Specialist

Mississauga, ON
remote
Temporary
25 - 27 CAD / Hourly
We are looking for a Collections Specialist to join our team in Brampton, Ontario on a Contract basis. In this role, you will support the accounts receivable function by overseeing a large customer portfolio, addressing payment-related concerns, and helping maintain strong cash flow through timely follow-up and accurate documentation. This opportunity is ideal for someone who is organized, detail-oriented, and confident working with customers and internal teams in a fast-paced environment. Responsibilities:• Oversee a high-volume portfolio of customer accounts and determine daily collection priorities to support timely payment recovery.• Review outstanding balances, identify the cause of delayed payments, and work through billing or account issues to move accounts toward resolution.• Prepare and issue customer invoices with accuracy while ensuring billing deadlines are consistently met.• Perform regular account reconciliations and keep detailed records of collection activity, follow-ups, and customer communication.• Track receivables through aging reports and raise overdue or higher-risk accounts for further action when required.• Partner with teams across the business to investigate and resolve payment disputes, invoice concerns, and account discrepancies.• Compile receivables and delinquency reporting for leadership to support visibility into account status and collection performance.• Carry out collection activities in line with established policies, procedures, and compliance expectations.
2026-08-26T00:00:00Z

Process Improvement Specialist

Ottawa, ON
remote
Temporary
52.25 - 60.5 CAD / Hourly
We are looking for an experienced Lean Six Sigma Black Belt / Process Improvement Consultant to join a client-facing transformation engagement on a contract basis. This is a hands-on delivery role supporting organizations through operational improvement and business transformation initiatives. The successful candidate will work directly with client stakeholders to understand how processes operate today, identify root causes of performance issues, design improved future-state processes, and help establish sustainable controls and measurements. This is not a purely strategic or advisory position. You will be expected to lead process improvement work, facilitate working sessions, analyze data, produce client-ready deliverables, and work directly with stakeholders to move initiatives from analysis through implementation. The successful candidate will be comfortable entering unfamiliar environments, quickly establishing credibility, and delivering tangible results with limited ramp-up time.Responsibilities<ul><li>Lead defined process improvement deliverables within established project scopes, timelines, and milestones.</li><li>Assess and document current-state business processes within live operating environments.</li><li>Gather and analyze quantitative and qualitative data to identify performance gaps and improvement opportunities.</li><li>Lead structured root cause analysis and validate findings with business and operational stakeholders.</li><li>Design future-state processes and practical improvement solutions.</li><li>Develop control plans, performance measures, and ownership models to support sustainable improvements.</li><li>Facilitate process mapping sessions, working groups, and leadership workshops focused on reaching clear decisions and actions.</li><li>Analyze and communicate metrics such as cycle time, defects, rework, cost, throughput, and process efficiency.</li><li>Translate complex findings into clear, actionable recommendations for both operational and leadership audiences.</li><li>Identify and communicate risks, issues, dependencies, decisions, and improvement opportunities throughout the engagement.</li><li>Produce high-quality process maps, analysis, recommendations, control plans, and other project deliverables.</li><li>Ensure documentation is sufficiently detailed and structured so that processes and deliverables can be maintained after the engagement.</li><li>Partner closely with change management and transformation professionals to ensure process improvements are practical, adopted, and sustained.</li><li>Take ownership of assigned deliverables while knowing when analysis is sufficient and when to move toward implementation.</li></ul>
2026-08-25T00:00:00Z