<p>Robert Half Management Resources is the worldwide leader in specialized consulting and staffing services for senior-level accounting, finance and business systems professionals. </p><p> </p><p>Our Crown Corporation client seeks a bilingual Procurement Specialist for a six-month contract. In this role you will will manage a wide range of procurement and contract activities.</p><p><br></p><p><strong>The Procurement Specialist’s duties will include: </strong></p><p>-Planning, organizing, directing, controlling, and evaluating procurement and contract activities</p><p>-Managing compliance with organizational terms & conditions, cost, and work statement including performance contracts</p><p>-Preparing Request for Proposal (RFP) packages</p><p>-Soliciting proposals and responding to queries from bidders</p><p>-Developing work statements, technical specifications, and evaluation criteria</p><p>-Other duties as required</p>
<p>We are looking for an organized and personable Office Coordinator to join our client's team in Waterloo, Ontario. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a welcoming office environment. In addition to reception duties, this role offers a unique opportunity to support and enhance the office culture through events, celebrations, and employee engagement initiatives. This is a long-term contract position ideal for someone who thrives in a dynamic, detail-oriented, and people-focused role.</p><p><br></p><p>Key Responsibilities:</p><p>Reception & Office Support</p><ul><li>Greet visitors warmly, manage their check-in, and coordinate with hosts.</li><li>Ensure common areas and meeting rooms are clean, organized, and properly arranged daily.</li><li>Handle office security protocols, including issuing and monitoring ID badges.</li><li>Maintain office supplies and ensure they are stocked at all times.</li><li>Manage mail and packages, including scanning, coordinating pickups, and notifying recipients.</li><li>Monitor communication platforms to share announcements and updates effectively.</li><li>Support office ticketing processes by reviewing, assigning, and responding to incoming requests.</li><li>Utilize Google Suite and other tools for administrative and clerical tasks.</li></ul><p>Culture & Events Support</p><ul><li>Act as a culture carrier, embodying and reinforcing the company values and workplace standards.</li><li>Assist with planning, coordinating, and executing office events and culture initiatives throughout the year.</li><li>Bring creative ideas to enhance employee experience, engagement, and hospitality.</li><li>Support on-site culture moments, such as team events, celebrations, and special programming.</li><li>Collaborate with other teams to prepare for and execute office events and initiatives.</li></ul>
<p>We are currently seeking a dedicated and client-focused Estate Manager (Insolvency Administrator) to join a growing team. This role offers great earning potential with bonuses and plenty of opportunities for career growth.</p><p><br></p><p>As an Estate Manager, you will work directly with clients, guiding them through their debt relief options and ensuring they fully understand the solutions available. This position requires strong communication skills, professionalism, and the ability to provide empathetic and ethical service in line with industry regulations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Conduct initial client meetings, review appointments, and sign-up sessions, providing clear guidance on Consumer Proposals, bankruptcies, and other debt solutions.</li><li>Build and maintain professional relationships with Licensed Insolvency Trustees, Client Support Specialists, Technicians, and other industry professionals.</li><li>Deliver compassionate and knowledgeable service, ensuring clients feel supported and informed.</li><li>Oversee the preparation and administration of insolvency filing documents.</li><li>Maintain quality control, reviewing the work of Technicians and Administrative Clerks for accuracy and completeness.</li><li>Train, coach, and mentor new team members.</li><li>Ensure compliance with the Bankruptcy and Insolvency Act and other relevant regulations.</li></ul><p><br></p><p><br></p>
<p>We are looking for a dedicated and experienced Senior Manager, Audit OR Tax to join our team in the Woodstock/ Stratford area of Ontario. In this role, you will lead audit engagements for private clients, ensuring adherence to detail-oriented standards and delivering high-quality results. This is an excellent opportunity to utilize your leadership and expertise in audit and assurance while contributing to the growth and success of our firm.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage audit, review, and compliance engagements for a diverse portfolio of clients, including public and private organizations.</p><p>• Develop and implement audit strategies, plans, and deliverables such as working papers, financial statements, and internal control assessments.</p><p>• Ensure compliance with Canadian detail-oriented standards, resolving client issues and maintaining high-quality assurance processes.</p><p>• Supervise and mentor audit team members, providing ongoing coaching, performance feedback, and detail-oriented development opportunities.</p><p>• Build and maintain strong client relationships, acting as a trusted advisor and identifying opportunities to deliver additional value.</p><p>• Support business development initiatives by preparing proposals and fostering new client relationships within the Woodstock community.</p><p>• Oversee engagement budgets, billing, and project financials, ensuring efficient management and profitability.</p><p>• Contribute to the development and optimization of internal workflows and processes, leveraging technology advancements to improve efficiency.</p><p>• Drive a culture of accountability within the team, ensuring project deadlines and quality expectations are consistently met.</p>
<p><strong>Job Posting: Executive Assistant & Office Manager</strong></p><p>We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational efficiency and exceptional service.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Assistant Duties:</strong></p><ul><li>Calendar and Contact Management: Coordinate executive schedules and contact lists, proactively prioritizing meetings, appointments, and travel plans.</li><li>Inbox Management: Oversee and manage multiple executive inboxes to facilitate prompt responses and efficient workflow.</li><li>Travel Coordination: Arrange detailed domestic and international travel, including flights, accommodation, transportation, and itineraries.</li><li>Meeting Preparation: Prepare materials, coordinate logistics, handle meeting setup, manage follow-ups, and communicate with internal and external stakeholders.</li><li>Email and Communication Management: Draft, review, and manage correspondence, including responding to emails on behalf of executives when appropriate.</li><li>Project Support: Assist the executive team with special projects, research, and presentations, ensuring clear communication and adherence to deadlines</li></ul><p><strong>Office Manager Duties:</strong></p><ul><li>Front Desk Support: Serve as the first point of contact for visitors and callers, manage mail, deliveries, and general email, and greet all guests professionally.</li><li>Banking: Handle deposits and other basic banking tasks securely and accurately.</li><li>File Management: Organize and maintain both physical and digital filing systems for easy access and accuracy.</li><li>Office Operations: Manage day-to-day office logistics, including supply procurement, equipment and technology support, and vendor relationships.</li><li>Facilities Management: Oversee office maintenance, repairs, cleaning services, and enforce safety protocols as required.</li><li>Team Support: Provide general administrative assistance to team members, including scheduling, document preparation, and meeting coordination support.</li><li>Vendor Management: Build and maintain positive relationships with vendors for office supplies, equipment, service agreements, and maintenance to ensure cost-effectiveness and quality service.</li><li>Event Coordination: Organize and execute company events, meetings, and team-building activities.</li></ul><p><br></p>
<p>Are you an organized, proactive professional who thrives in a fast-paced environment? Our client is seeking a <strong>Senior Administrative Assistant</strong> to deliver exceptional administrative support to our staff, board of directors, and delegates.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Be the welcoming face of the organization—manage reception and inquiries.</li><li>Provide comprehensive administrative support, including records management and office coordination.</li><li>Organize travel arrangements for senior staff and directors.</li><li>Plan and execute meetings, conferences, and events with precision.</li></ul><p><strong>Why Join Us?</strong></p><p>You’ll work in a collaborative environment where your initiative and professionalism make a real impact. This is fully in office role based in South Edmonton. In addition to the competitive yearly salary, a comprehensive total rewards package including an employer benefit plan, paid vacation and other perks are provided.</p><p><br></p><p>Ready to bring your expertise to a dynamic team? <strong>Apply today and help this organization keep running smoothly!</strong></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Etobicoke, Ontario. In this role, you will support the President and Directors of Business Development by managing administrative tasks, maintaining databases, and assisting with vendor and supplier communications. This position requires a proactive individual who can work independently while contributing to team objectives.<br><br>Responsibilities:<br>• Respond to inquiries from Merchandising Members and Suppliers in a timely and attentive manner.<br>• Maintain and update supplier databases and filing systems to ensure accurate records and efficient retrieval.<br>• Assist directors with vendor negotiations and provide analytical reports to support member and supplier inquiries.<br>• Generate and analyze tracking reports related to procurement, cost savings, store supplies, and private brand projects.<br>• Coordinate renewal processes for private brands and exclusivity programs with members and suppliers.<br>• Support onboarding processes for new members and sourcing initiatives for potential suppliers.<br>• Act as a backup resource for Directors of Business Development and assist with meeting preparations.<br>• Organize and participate in member meetings, including the annual supplier dinner and award ceremonies.<br>• Collaborate on agendas for Merchandising Committee meetings and track responses from members.<br>• Assist with identifying and preparing award recipients for recognition initiatives, including framing and publication submissions.
<p>Are you a highly organized professional seeking a collaborative environment where you can play a key role in supporting a high-performing sales team? Robert Half is recruiting for a Sales Coordinator to join our client’s growing business. This position is ideal for candidates who thrive on managing multiple priorities and have a passion for customer service and problem-solving.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Support the sales team by preparing sales documents, proposals, and presentations</li><li>Manage customer inquiries and maintain positive client relationships</li><li>Monitor sales pipeline and provide regular updates to management</li><li>Coordinate meetings, events, and calls for sales staff and customers</li><li>Maintain and update customer records in CRM systems</li><li>Assist with reporting and analysis of sales trends and forecasts</li><li>Collaborate across departments to ensure effective communication and operations</li><li>General office administration duties</li><li>Reception duties as required</li></ul>
We are looking for a skilled and tech-savvy Administrative Assistant to join our team on a long-term contract basis in Toronto, Ontario. This role involves supporting a collaborative workspace for innovative tech companies by providing exceptional administrative services and customer support. The ideal candidate will bring a strong ability to navigate office technologies and community-support platforms while maintaining a welcoming front desk presence.<br><br>Responsibilities:<br>• Serve as the first point of contact at the front desk, welcoming visitors and providing assistance as needed.<br>• Manage scheduling and calendar coordination using G-Suite applications, ensuring efficient organization of meetings and events.<br>• Support daily operations by handling administrative tasks such as document preparation, data entry, and correspondence.<br>• Utilize community-support platforms like Slack to foster communication and engagement within the workspace.<br>• Maintain an organized and detail-oriented environment by overseeing office supplies and ensuring common areas are tidy.<br>• Provide excellent customer service to both internal teams and external visitors, addressing inquiries promptly and courteously.<br>• Assist with onboarding processes for new members, offering guidance on workspace policies and tools.<br>• Learn and adapt to new technologies and systems to improve operational efficiency.<br>• Coordinate with team members and partners to support programs and events hosted within the workspace.<br>• Ensure accurate record-keeping and reporting to support the needs of the organization.
<p>We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.</p><p>• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.</p><p>• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.</p><p>• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.</p><p>• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.</p><p>• Assist with hiring and onboarding staff for property and household needs.</p><p>• Run errands, collect mail, and complete other personal tasks as required.</p><p>• Travel occasionally to provide on-site support as needed.</p>
We are looking for an experienced Administrative Assistant to join our team in Burlington, Ontario. In this long-term contract role, you will provide essential administrative support, ensuring the smooth operation of daily office activities. This position requires strong organizational abilities and excellent communication skills to effectively manage tasks and assist team members.<br><br>Responsibilities:<br>• Welcome clients warmly and professionally upon their arrival.<br>• Monitor the main email inbox, forwarding messages to the appropriate staff members.<br>• Coordinate and schedule client appointments with the Partner.<br>• Provide administrative support during tax season, including printing and assembling tax returns.<br>• Perform accurate data entry and handle various general office tasks.<br>• Scan and file confidential client documents securely.<br>• Deliver tax returns and related records to clients as needed.<br>• Assist with maintaining and organizing client records.<br>• Support the team with any additional administrative tasks as required.<br>• Ensure all tasks are performed with attention to detail and efficiency.
We are looking for a detail-oriented Administrative Assistant to join a leading hospitality company in Toronto, Ontario. This long-term contract position offers an opportunity to support the distribution division by ensuring hotel rate specials are accurately posted online and maintaining effective communication with hotel partners. The ideal candidate will be organized, proactive, and committed to delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Upload hotel partner rates and promotional offers to online platforms with accuracy and efficiency.<br>• Maintain and update spreadsheets to track distribution data and ensure consistency.<br>• Provide courteous and attentive support to hotel partners, team members, and other stakeholders.<br>• Respond to inquiries through email and phone while delivering excellent customer service.<br>• Ensure compliance with established Hotel Operations System Standards and Distribution Guidelines.<br>• Handle inbound and outbound calls related to partner inquiries and operational updates.<br>• Collaborate with internal teams to address distribution challenges and implement solutions.<br>• Use Microsoft Office tools, including Excel, Word, and Outlook, to perform administrative tasks effectively.<br>• Monitor and report discrepancies or issues related to online postings and system updates.<br>• Assist in maintaining accurate records and documentation for distribution processes.
<p>We are looking for a detail-oriented Administrative Assistant to join clients our team in Langley, British Columbia. This is a contract position offers a mix of in-office and hybrid work arrangements. The ideal candidate will bring strong organizational skills and proficiency with key software tools to support communication, scheduling, and data management within our retail-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance with event planning and coordination.</p><p>• Organize and manage data effectively using Microsoft Excel, ensuring accuracy and clarity.</p><p>• Compile and distribute weekly newsletters.</p><p>• Maintain clear and accurate communication with over 350 retail locations, ensuring timely correspondence.</p><p>• Utilize Microsoft Outlook for email management and scheduling.</p><p>• Assist with answering inbound calls and providing customer service.</p><p>• Coordinate appointments and maintain schedules for the team.</p><p>• Perform general data entry and maintain organized records.</p><p>• Collaborate with team members in a supportive and efficient office environment.</p>
<p>Robert Half is seeking an experienced Administrative Assistant to support one of our valued clients. This is an excellent opportunity to join a well-established team, providing organizational and operational support in a professional office setting.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage schedules, coordinate meetings, and handle calendar management for leadership and team members</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Greet visitors and handle incoming calls with professionalism and courtesy</li><li>Assist in the preparation of reports, spreadsheets, and other business documents</li><li>Maintain organized filing systems—both electronic and physical files</li><li>Assist with monthly invoicing tasks</li><li>Coordinate travel arrangements for team members and leadership</li><li>Order office supplies and ensure common areas are tidy and well-stocked</li><li>Support event planning and staff projects as needed</li></ul>
<p>Are you a customer-focused sales professional who thrives in a fast-paced, technical environment? </p><p><br></p><p>Our client, a well-established leader in the pre-engineered building solutions industry, is looking for a driven Inside Sales Representative to join their growing team. This role is ideal for someone who is highly organized, solutions-oriented, and motivated to contribute to a reputable and long-standing business.</p><p><br></p><p><strong>About the Role</strong></p><p>As the Inside Sales Representative, you will play a key role in supporting customers, preparing quotations, coordinating project details, and assisting the external sales team. You will be working closely with contractors, builders, and internal departments to ensure accurate information flow and a seamless sales process.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Respond to inbound inquiries and provide product information, pricing, and availability.</li><li>Prepare and follow up on quotes, proposals, and project documentation.</li><li>Coordinate closely with engineering, estimating, and production teams to ensure project accuracy and timelines.</li><li>Build strong relationships with customers by providing timely, professional, and knowledgeable support.</li><li>Track leads, sales opportunities, and project information using CRM tools.</li></ul>
<p>Our client is seeking an experienced<strong> Executive Assistant </strong>to join their team for a long-term contract in Calgary, Alberta. In this role, you will support Managing Directors and Partners (MDPs) by managing schedules, coordinating travel, and ensuring smooth day-to-day operations in a hybrid work environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars and schedules for MDPs.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Prepare and process timesheets and expense reports accurately and on time.</li><li>Support internal initiatives, including practice area activities, committees, and recruitment.</li><li>Assist with client relationship management, proposals, presentations, and account planning.</li><li>Conduct research and gather information to support MDP decision-making.</li><li>Collaborate with peers and provide backup support to the assistant team.</li><li>Handle additional administrative duties as required, including document management and personal support.</li></ul>
<p>Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.</p><p>• Act as a liaison with government agencies, adhering to proper protocols and processes.</p><p>• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.</p><p>• Arrange travel itineraries and accommodations, managing all related logistics.</p><p>• Assist in the preparation of briefs, supporting documents, and presentations for executive use.</p><p>• Handle expense reporting and ensure financial records are accurately maintained.</p><p>• Manage document preparation, including photocopying, scanning, and filing as required.</p><p>• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.</p><p>• Collaborate with internal teams to ensure smooth communication and execution of tasks.</p>
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Toronto, Ontario. The ideal candidate will excel at managing complex schedules, coordinating travel, and handling sensitive information with discretion. This role requires a proactive individual who thrives in a fast-paced environment and demonstrates exceptional communication and problem-solving skills.<br><br>Responsibilities:<br>• Manage and optimize complex calendars, prioritizing meetings, resolving scheduling conflicts, and anticipating needs for senior executives and stakeholders.<br>• Coordinate detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements.<br>• Prepare and process accurate expense reports with a high level of attention to detail and timeliness.<br>• Act as a key point of contact, triaging communications and drafting correspondence that aligns with organizational priorities.<br>• Organize and execute internal and external meetings, events, and off-sites by managing logistics, preparing materials, and ensuring follow-up actions are completed.<br>• Maintain and organize digital and physical filing systems to ensure critical documents are secure and easily accessible.<br>• Handle sensitive and confidential information, such as strategic plans and personnel matters, with the utmost care and integrity.<br>• Build and nurture strong relationships within the organization and with external partners, representing the executive office with professionalism and warmth.<br>• Identify opportunities for process improvements and propose solutions to enhance efficiency.<br>• Monitor deadlines and anticipate resource needs to ensure smooth operations.
<p>Calling all experienced Executive Assistants my Downtown client within the not for profit space is seeking a seasoned and experienced Executive Assistant to join their team. This role will support a busy CEO, some of the responsibilities will include working with the Board of Directors, heavy calendar management, communications, travel arrangements, partner with members of the executive team. The ideal candidate will be someone who is highly technical, has extensive board experience, can manipulate multiple internal and external software systems, generate reports and interpret the data in digestible and attractive format. The ideal candidate will have experience with project work and/or working on tight deadlines in a fast paced environment.</p><p><br></p><p>This is an exciting role as the organization continues to grow and the successful candidate will be a key member of a fun and high performing team. This organization supports employees with professional development and long term growth opportunities.</p><p><br></p><p><br></p>
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul><p><br></p><p><br></p>
<p>We are looking for a Senior Executive Assistant to join our client in Toronto, Ontario, on a long-term contract basis. This role involves providing comprehensive administrative support to senior leaders in a high-paced insurance industry environment. You will play a pivotal role in ensuring efficient operations and fostering communication across multiple levels of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars and schedules for six senior executives, ensuring seamless coordination and time management.</p><p>• Process expenses and reimbursements accurately using Concur.</p><p>• Organize and prepare agendas, meeting notes, and presentation materials for executive meetings.</p><p>• Arrange travel logistics, including accommodations, transportation, and dining reservations.</p><p>• Coordinate onboarding processes for new senior team members and develop comprehensive documentation.</p><p>• Support broker events, including evening commitments, ensuring smooth execution.</p><p>• Assist with office administration and collaborate with the Chief of Staff to maintain operational efficiency.</p><p>• Procure and manage gifts for brokers and other external stakeholders.</p><p>• Facilitate communication and collaboration across teams and stakeholders to ensure timely task completion.</p><p>• Provide assistance with other administrative tasks, including document preparation and scanning.</p>
<p>We are looking for a dedicated Executive Assistant to join our clients reputable team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide comprehensive administrative support to senior leadership, ensuring the smooth operation of daily activities. This position requires a high level of professionalism and attention to detail, with bilingualism considered an asset.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and oversee daily schedules, including calendar management and meeting arrangements for senior executives.</p><p>• Prepare and manage confidential documents, reports, and presentations with accuracy and discretion.</p><p>• Organize and facilitate activities related to strategic initiatives, ensuring deadlines and goals are met.</p><p>• Take detailed meeting minutes and distribute them to relevant stakeholders promptly.</p><p>• Create and assemble marketing materials and packages for organizational outreach.</p><p>• Arrange travel itineraries, book accommodations, and manage related logistics.</p><p>• Track and submit expense reports for executives, adhering to organizational policies.</p><p>• Monitor and support the implementation of strategic initiatives within the organization.</p><p>• Perform general administrative tasks such as photocopying, scanning, and filing documents.</p><p>• Utilize CRM systems and other tools to maintain accurate records and support team operations.</p>
<p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level administrative support to senior government officials in <strong>Edmonton, Alberta</strong>. This contract-to-permanent role involves managing complex schedules, travel, correspondence, and confidential materials while supporting executive leadership in a fast-paced government environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, meetings, and appointments across multiple locations.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare and distribute meeting materials, agendas, and minutes.</li><li>Act as a primary point of contact for executive correspondence and inquiries.</li><li>Support executive offices with communication, expense reporting, and confidential matters.</li><li>Coordinate logistics for meetings, events, and special projects in accordance with government protocols.</li></ul><p><br></p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.</li><li>Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</li><li>Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</li><li>Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</li><li>Coordinate with other departments internally.</li><li>Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</li><li>Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</li><li>Facilitate interdepartmental communication, as needed.</li><li>Manage special projects, as assigned.</li></ul><p><br></p><p><br></p>
<p>Nous recherchons un adjoint administratif talentueux et bilingue pour rejoindre l'équipe dynamique de notre client à Laval. En tant que membre clé de notre petite équipe, vous jouerez un rôle essentiel dans le soutien des opérations quotidiennes et dans l’organisation des tâches administratives. Ce poste à temps plein offre une excellente opportunité de contribuer à un environnement collaboratif et axé sur la rigueur.</p><p><br></p><p>Responsabilités:</p><p>• Gérer et organiser les dossiers administratifs, les notes de transaction et les suivis pour assurer une documentation précise.</p><p>• Préparer des agendas, des documents et du matériel marketing afin de soutenir les initiatives de l’équipe.</p><p>• Superviser la gestion des courriels, y compris le tri, les réponses et la coordination des priorités.</p><p>• Planifier et confirmer des rendez-vous avec les clients pour garantir une communication fluide.</p><p>• Participer activement à des projets administratifs et recevoir une formation au besoin.</p><p>• Assurer un soutien administratif efficace tout en travaillant en collaboration avec une équipe à distance.</p><p>• Maintenir une approche proactive et organisée dans la gestion quotidienne des tâches.</p><p>• Collaborer avec l’équipe pour optimiser les processus et améliorer l’efficacité globale.</p>
