38 results for Payroll Administrator jobs

Payroll Administrator

Vancouver, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and growing Canadian organization, is seeking a Payroll Administrator to join their team in the Tri-Cities area. This is an excellent opportunity for a payroll professional who enjoys working in a high-volume environment and is looking to join a collaborative, people-focused organization. Reporting to the Payroll Team Lead, the Payroll Administrator will be responsible for processing full-cycle payroll for over 500+ union and non-union employees across multiple locations while ensuring compliance with employment standards, collective agreements, and company policies. Please note: This is a 16-month maternity leave coverage with the potential for extension or permanent employment based on business needs and performance. Key Responsibilities• Process bi-weekly payroll for 500+ unionized and non-unionized employees.• Process garnishments, off-cycle payments, terminations, and Records of Employment (ROEs).• Investigate and resolve payroll discrepancies and employee payroll inquiries.• Assist with year-end payroll activities, including T4-related inquiries and reporting.• Maintain employee payroll records, including new hires, rehires, compensation changes, and employee information updates.• Prepare payroll reconciliations and various payroll-related reports, including union dues and seniority reporting.• Monitor and communicate payroll and timekeeping discrepancies to internal stakeholders.• Provide payroll and timekeeping system training to new employees as required.• Stay current with employment standards legislation, collective agreements, and payroll best practices.• Contribute to process improvements and payroll documentation updates.• Support additional payroll and administrative projects as required.
2026-09-02T00:00:00Z

Payroll Administrator

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a Payroll Administrator to join a busy team supporting payroll operations for a large Oil & Gas workforce in Calgary, Alberta on a long-term contract basis. This role is well suited to someone with hands-on payroll experience who can manage high-volume employee transactions accurately in a fast-paced environment. The position will focus on hourly payroll, onboarding, benefits administration, employee record maintenance, and supporting payroll requirements for employees with varied schedules and compensation arrangements. Responsibilities:<ul><li>Process high-volume payroll transactions, including hourly pay, overtime, allowances, shift premiums, and rotational schedules.</li><li>Complete payroll onboarding activities, including employee setup and review of offer and compensation details.</li><li>Maintain employee records and process compensation, status, and hourly pay changes accurately.</li><li>Coordinate benefits enrolment and submit required documentation within established timelines.</li><li>Apply contract pay rules and field compensation programs accurately.</li><li>Work with field managers to resolve timesheet discrepancies and meet payroll cut-off deadlines.</li><li>Validate payroll inputs, review exceptions, and support recurring payroll cycles.</li><li>Assist with T4 preparation, payroll reporting, and year-end activities.</li><li>Generate and review payroll reports to identify discrepancies and support audit requirements.</li><li>Support employee maintenance and payroll transactions within systems such as UKG Pro and Workday.</li></ul>
2026-09-03T00:00:00Z

Payroll Administrator

Okotoks, AB
onsite
Permanent
0 - 0 CAD / Yearly
Our client is seeking a detail-oriented and experienced Payroll Administrator to join their team. The Payroll Administrator will be responsible for the accurate and timely processing of payroll for a large employee group, including unionized teachers, substitute teachers, certified staff, support staff, and salaried office employees. <ul><li>Process monthly payroll for large and diverse employee population.</li><li>Administer payroll in compliance with collective agreements, employment standards, payroll legislation, and organizational policies.</li><li>Calculate and process payroll earnings, benefits, union dues, statutory deductions, and other employee payroll transactions accurately and in compliance with applicable legislation.</li><li>Maintain employee payroll records and ensure data accuracy.</li><li>Prepare and process payroll adjustments, retroactive pay, salary grid updates, and other payroll-related transactions.</li><li>Complete payroll remittances and ensure compliance with applicable federal and provincial regulations.</li><li>Prepare annual payroll reporting, including T4s and year-end reconciliations.</li><li>Prepare payroll journal entries and post payroll transactions to the general ledger.</li><li>Reconcile payroll accounts and work closely with the Finance team to investigate and resolve discrepancies.</li><li>Respond to employee payroll inquiries with professionalism and excellent customer service.</li><li>Communicate regularly with employees, managers, Human Resources, Finance, and external agencies regarding payroll-related matters.</li><li>Support payroll audits and provide documentation as required.</li><li>Assist with payroll process improvements and special projects.</li></ul>
2026-08-20T00:00:00Z

Payroll Administrator

Edmonton, AB
onsite
Permanent
65000 - 70000 CAD / Yearly
Robert Half is recruiting a Payroll Specialist on behalf of an industry leader. This is an excellent opportunity to join a well-established payroll team supporting a large, multi‑provincial Canadian workforce. This position is based in the Greater Edmonton, Alberta area. The Payroll Specialist will support end‑to‑end payroll processing and act as a key point of contact for employee payroll and benefits inquiries. The role reports directly to the Payroll Manager and works alongside a collaborative and growing payroll team. This position is ideal for a payroll professional with a strong understanding of payroll fundamentals, solid technical skills, and exceptional attention to detail, who is comfortable working with field-based employees in a fast‑paced environment. Payroll Processing<ul><li>Process weekly, multi‑provincial Canadian payroll</li><li>Ensure payroll is completed accurately and on time using</li><li>Review, validate, and troubleshoot electronic timesheets</li><li>Support payroll job costing requirements</li><li>Assist with payroll reconciliations and balancing</li><li>Ensure compliance with provincial payroll legislation</li></ul>Benefits Administration & Reconciliations<ul><li>Complete regular benefits reconciliations</li><li>Respond to frequent employee inquiries related to benefits coverage and deductions</li><li>Support benefit enrollments, changes, and terminations</li><li>Liaise with internal teams and benefits providers as required</li></ul>Employee Support & Inquiries<ul><li>Serve as a primary contact for payroll- and benefits-related employee questions</li><li>Provide clear, professional, and timely responses to inquiries</li><li>Work closely with employees in operational and field-based roles</li></ul>Systems & Process Support<ul><li>Maintain accurate and up-to-date payroll records</li><li>Assist with payroll audits, reporting, and year-end activities</li><li>Identify discrepancies and escalate issues as appropriate</li><li>Contribute to continuous improvement initiatives within payroll processes</li></ul>
2026-08-27T00:00:00Z

Payroll & Benefits Administrator

Burlington, ON
onsite
Permanent
70000 - 75000 CAD / Yearly
We are looking for a Payroll & Benefits Administrator to support accurate payroll delivery and effective benefits coordination for a social services organization in Burlington, Ontario. This position plays an important role in maintaining employee records, meeting reporting obligations, and ensuring staff receive timely support with payroll and benefits matters. The successful candidate will work closely with internal teams and external providers while upholding confidentiality, compliance, and data accuracy. Responsibilities: • Administer end-to-end payroll for hourly and salaried team members using the organization’s human capital management platform. • Maintain payroll system settings and employee pay records, ensuring timesheets are properly configured, submitted, and approved by leaders. • Prepare and issue payroll documentation such as Records of Employment, tax slips, and other legislated forms in accordance with applicable requirements. • Complete payroll reconciliations and statutory remittances on a monthly, quarterly, and year-end basis within required deadlines. • Investigate payroll questions and discrepancies, resolve issues promptly, and update records to prevent recurring errors. • Oversee benefits administration activities, including enrolments, status changes, terminations, and ongoing employee updates. • Coordinate savings plan contributions and work with external service partners to manage enrolment and termination processes. • Support disability-related claims administration by liaising with providers and internal stakeholders on short-term and long-term cases. • Produce scheduled and ad hoc reports related to payroll, benefits, headcount, and workforce data, and provide documentation for audits as needed. • Contribute to payroll element setup and related configuration activities within the organization’s newer system environment when required.
2026-09-03T00:00:00Z

Accounting & Payroll Administrator

North York, ON
onsite
Permanent
65000 - 75000 CAD / Yearly
We are looking for an Accounting & Payroll Administrator to support day-to-day payroll processing and core accounting activities for a financial services organization in Toronto, Ontario. This position blends payroll administration with bookkeeping, reporting, and month-end support, making it ideal for someone who is highly detail-oriented and comfortable working across multiple financial tasks. The successful candidate will help maintain accurate records, contribute to timely financial reporting, and use accounting systems and spreadsheets to keep operations running smoothly. Responsibilities: • Process regular payroll accurately and on schedule while maintaining up-to-date employee pay records and related documentation. • Record and reconcile accounting transactions, ensuring financial entries are complete, organized, and aligned with established procedures. • Support the full accounting cycle by assisting with accounts review, journal entries, and preparation for month-end activities. • Use QuickBooks Online and other payroll or accounting platforms to manage financial data, generate reports, and monitor transaction accuracy. • Prepare payroll-related summaries and financial reports to support internal review and decision-making. • Apply advanced Excel formulas and spreadsheet tools to analyze data, track discrepancies, and improve reporting efficiency. • Assist with month-end close tasks by reconciling accounts, validating balances, and helping finalize reporting packages. • Maintain compliance with payroll and accounting requirements while safeguarding confidential employee and financial information.
2026-08-24T00:00:00Z

Payroll Specialist

Vancouver, BC
onsite
Permanent
70000 - 75000 CAD / Yearly
Our client is a publicly traded natural resources organization with mining and exploration operations across North America. As the company continues to grow, they are seeking a Payroll Specialist to support a diverse workforce spanning multiple Canadian and U.S. jurisdictions. Position SummaryThe Payroll Specialist will be responsible for full-cycle payroll processing for Canadian employees while supporting the review and approval of U.S. payroll operations across multiple jurisdictions. This role will oversee payroll for both hourly and salaried employees, manage benefits administration, and ensure compliance with applicable payroll legislation. The ideal candidate will have strong payroll systems knowledge and experience working in complex or partially manual payroll environments. Key Responsibilities<ul><li>Process full-cycle payroll for employees located in British Columbia and Saskatchewan, ensuring timely and accurate payroll delivery.</li><li>Review, validate, and approve multi-jurisdictional U.S. payroll for a combination of hourly and salaried employees.</li><li>Process employee timesheets, including regular hours, overtime, bonuses, and other earnings adjustments.</li><li>Administer employee benefits programs, including enrollments, changes, terminations, and payroll deductions.</li><li>Process and reconcile 401(k) contributions and related payroll activities for U.S.-based employees.</li><li>Calculate and process annual incentive payments, bonuses, and other variable compensation.</li><li>Maintain accurate payroll records and employee data while ensuring compliance with Canadian and U.S. regulations.</li><li>Prepare payroll reconciliations, remittances, and year-end reporting requirements.</li><li>Respond to employee payroll and benefits inquiries in a timely and professional manner.</li><li>Partner with HR, Finance, and external payroll providers to ensure payroll accuracy and compliance.</li><li>Assist with payroll audits and identify opportunities for process improvements and enhanced controls.</li></ul>
2026-09-01T00:00:00Z

Payroll Specialist

Scarborough, ON
onsite
Permanent
70000 - 75000 CAD / Yearly
We are looking for a detail-oriented Payroll Specialist to support accurate and timely payroll operations in Scarborough, Ontario. This role is well suited to someone who is comfortable working across payroll, benefits administration, and accounting-related tasks while maintaining a high standard of accuracy. The successful candidate will contribute to day-to-day payroll processing, support payment activities, and assist with system-related payroll administration using tools such as QuickBooks Online and timekeeping platforms. Responsibilities: • Process payroll on a regular schedule, ensuring employee earnings, deductions, and adjustments are calculated correctly and issued on time. • Maintain payroll records and supporting documentation with a strong focus on accuracy, compliance, and confidentiality. • Administer employee benefit-related payroll entries and verify that applicable deductions and remittances are handled properly. • Review time and attendance information from tracking systems such as About Time to confirm hours and resolve discrepancies before payroll is finalized. • Support payment processing activities related to payroll transactions and coordinate follow-up on exceptions or outstanding items. • Work with accounting and HR colleagues to reconcile payroll data, respond to inquiries, and help keep employee information current. • Use accounting and payroll software, including QuickBooks Online, to enter, update, and validate payroll information. • Assist with payroll implementation-related tasks, including data review, setup support, and process alignment when required.
2026-08-26T00:00:00Z

Payroll Specialist

Toronto, ON
onsite
Temporary
28.5 - 33 CAD / Hourly
We are looking for a Payroll Specialist to join our team in Toronto, Ontario on a Long-term Contract basis. In this role, you will help manage day-to-day payroll operations while supporting accurate, timely processing for employees in the country and the United States. This opportunity is ideal for someone who enjoys working in a fast-paced environment, values precision, and can balance compliance requirements with responsive internal service. Responsibilities: • Process recurring payroll cycles for employees in the country and the U.S. with a strong focus on accuracy, deadlines, and regulatory compliance. • Review and prepare payroll adjustments for wages, deductions, and other pay-related changes before submitting them for authorization. • Update employee payroll records to reflect changes such as new banking details, tax information, employment status updates, terminations, and timesheet entries. • Complete payroll support documents and production worksheets required to facilitate each payroll run. • Generate and review audit reports, verifying payroll results and investigating discrepancies on payroll registers before finalization. • Prepare Records of Employment and address inquiries from government agencies related to payroll and employee information. • Track and maintain balances related to vacation, sick time, and other employee leave records in accordance with company policy. • Monitor and respond to payroll-related questions from internal stakeholders and external contacts in a thorough and timely manner. • Help ensure payroll practices align with applicable employment standards, tax legislation, and organizational policies while contributing to a safe and compliant workplace culture.
2026-09-01T00:00:00Z

Payroll Specialist

North York, ON
onsite
Temporary
47.5 - 55 CAD / Hourly
We are looking for a Payroll Specialist - US to support accurate and compliant payroll operations for employees across North America in Toronto, Ontario. This Long-term Contract position is ideal for a detail-oriented payroll specialist who can oversee end-to-end processing, maintain strong data accuracy, and work closely with HR and internal partners. The successful candidate will contribute to payroll approvals, reporting, audits, and year-end activities while delivering dependable service in a fast-paced environment. Responsibilities:• Oversee the full payroll cycle for Canadian and U.S. employee groups, ensuring each bi-weekly run is completed accurately and on schedule.• Review payroll results, complete audits and reconciliations, and provide final sign-off before payroll is released.• Maintain payroll system settings and support updates or enhancements to keep processes aligned with legislative and organizational requirements.• Coordinate employee record changes such as hires, promotions, transfers, status updates, and departures while preserving accurate HR and payroll data.• Process terminations, prepare final pay calculations, and issue Records of Employment where required.• Support onboarding administration by initiating required steps, following up with internal stakeholders, and organizing digital employee documentation.• Prepare compliance reports, assist with internal and external audit requests, and contribute to year-end reporting and related payroll activities.• Work collaboratively with HR, finance, vendors, and other stakeholders to resolve payroll matters and provide responsive day-to-day support.• Assist with vendor invoice administration, payroll-related special projects, and other assigned operational priorities.
2026-09-03T00:00:00Z

Payroll Specialist

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
We’re looking to connect with experienced Payroll Specialists in Calgary, Alberta for upcoming contract opportunities.This is a great opportunity to connect with our team and be considered for future roles that match your payroll experience, skills, and career goals. Responsibilities<ul><li>Process full-cycle payroll for hourly and salaried employees.</li><li>Review timesheets, earnings, deductions, adjustments, and payroll changes.</li><li>Maintain accurate employee payroll records, including hires, terminations, leaves, and status changes.</li><li>Process benefits, pensions, statutory deductions, and payroll remittances.</li><li>Reconcile payroll and investigate discrepancies.</li><li>Prepare payroll reports and journal entries.</li><li>Respond to employee payroll inquiries and resolve issues.</li><li>Support year-end reporting and payroll system updates.</li></ul>
2026-08-25T00:00:00Z

Payroll Specialist

Ottawa, ON
onsite
Temporary
30 - 35 CAD / Hourly
We are looking for a Payroll Specialist to join a healthcare organization in Ottawa, Ontario on a Contract basis. This opportunity is well suited to someone who thrives in a high-volume payroll setting and can manage time-sensitive work with accuracy and discretion. The successful candidate will support end-to-end payroll activities, benefits-related remittances, reporting, and payroll calculations while contributing to smooth and compliant payroll operations. Responsibilities:• Administer payroll processing for a large employee population, ensuring pay is issued accurately and within established timelines.• Review payroll data, validate earnings and deductions, and resolve discrepancies before finalizing each pay cycle.• Prepare and distribute payroll reports to support auditing, reconciliation, and internal record-keeping needs.• Calculate payments such as regular wages, adjustments, and other payroll-related amounts in accordance with applicable policies and legislation.• Coordinate benefit remittances and related payroll deductions, ensuring amounts are reconciled and submitted correctly.• Maintain payroll records and support compliance with statutory remittances, tax requirements, and organizational procedures.• Work with payroll and accounting systems to enter, update, and verify employee payroll information.• Assist with additional payroll administration duties as required to support day-to-day operations.
2026-08-31T00:00:00Z

Payroll & Benefits Manager

Surrey, BC
onsite
Permanent
100000 - 120000 CAD / Yearly
Our client is seeking a Payroll & Benefits Manager to join their growing organization. The Payroll & Benefits Manager will report into senior leadership and be responsible for leading the payroll and benefits function across a multi-site Canadian organization. This position will oversee full-cycle payroll, employee benefits administration, payroll accounting, compliance, and a small payroll team while acting as the organization's subject matter expert for payroll and benefits. The ideal candidate enjoys improving processes, leading people, and working in a fast-paced environment where accuracy, compliance, and exceptional employee service are paramount. What's on Offer• Salary: $100,000 - $120,000• 3 weeks' vacation• Extended Benefits• Company-sponsored social events throughout the year• Monday – Friday onsite position• Opportunity to join a growing, well-established Canadian organization with excellent long-term career potential Must Haves• Payroll Compliance Practitioner (PCP) designation• Union payroll experience• Minimum 2 years of leadership experience• Employee benefits administration experience• Payroll accounting experience, including month-end reconciliations and journal entries Nice to Have• Payroll Leadership Professional (PLP) designation• Experience with Payworks payroll software• Experience managing payroll across multiple locations or entities• Experience supporting payroll or benefits audits• Strong Microsoft Excel skills• Experience identifying and implementing process improvements• Strong communication and leadership skills
2026-08-24T00:00:00Z

Human Resources (HR) Administrator

Ottawa, ON
onsite
Temporary
21.375 - 24.75 CAD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support a not-for-profit organization in Kanata, Ontario on a part-time Contract assignment. This role is ideal for someone with hands-on HR administration experience who can manage employee support processes with accuracy and professionalism. The successful candidate will bring strong working knowledge of ADP Workforce Now and will assist with benefits coordination, onboarding activities, payroll-related administration, and other day-to-day HR tasks. Responsibilities: • Administer employee health, dental, and related group benefit activities, including enrolments, updates, and terminations. • Maintain accurate employee records within ADP Workforce Now and ensure HR information is current and organized. • Provide administrative support for onboarding processes, including documentation, orientation coordination, and new employee setup. • Assist with payroll-related HR administration by preparing and validating employee data required for timely processing. • Respond to staff and manager inquiries on HR policies, procedures, and routine employment matters. • Support recruitment administration by coordinating job postings, applicant tracking, interview scheduling, and onboarding documentation. • Help arrange training logistics and maintain records of employee learning and compliance requirements. • Contribute to additional HR projects and administrative duties as needed to support the team during the contract period.
2026-08-31T00:00:00Z

Payroll Operations Lead

Peterborough, ON
remote
Permanent
70000 - 80000 CAD / Yearly
We are looking for a Payroll Operations Lead to oversee accurate and timely payroll administration for a senior care organization in Peterborough, Ontario. This position plays an important role in supporting employees through dependable pay practices, benefits coordination, and strong attention to financial detail. The successful candidate will bring expertise in payroll systems and accounting tools while helping maintain smooth day-to-day operations and compliance. Responsibilities: • Manage end-to-end payroll activities, ensuring employees are paid correctly and on schedule. • Review payroll records, deductions, and earnings data to maintain accuracy across each processing cycle. • Administer benefits-related payroll entries and resolve discrepancies affecting employee compensation. • Use accounting and payroll software to update records, generate reports, and support financial reconciliation tasks. • Monitor payment processing activities and address issues promptly to reduce delays or errors. • Collaborate with internal teams to support payroll-related inquiries and provide clear, timely resolutions. • Maintain payroll documentation and help ensure practices align with applicable policies and regulatory requirements. • Assist with payroll system updates, configuration changes, or process improvements as needed.
2026-08-20T00:00:00Z

Senior Manager, Payroll

Vancouver, BC
onsite
Permanent
120000 - 150000 CAD / Yearly
Our client is looking for a highly skilled Senior Manager, Payroll to oversee and optimize payroll operations within their organization. Based in Vancouver, British Columbia, this role requires a dynamic leader with expertise in payroll systems, compliance, and employee benefits administration. You will play a critical role in ensuring payroll accuracy, streamlining processes, and supporting the broader HR and financial functions. The role would require relocation should you not be located in the lower mainland. Responsibilities:<ul><li>Lead all aspects of payroll operations for a complex, high-volume environment spanning unionized and non-union employee groups</li><li>Ensure accurate and timely processing of semi-monthly payroll, T4 and T4A slips, in compliance with legislative and collective agreement requirements</li><li>Maintain rigorous internal controls and risk management frameworks to safeguard payroll accuracy and confidentiality</li><li>Provide strategic guidance and escalation support for payroll-related labour relations matters, including grievances and bargaining</li><li>Collaborate cross-functionally with Finance, HR, IT, and the Integrated Services Center to align payroll strategy with enterprise objectives</li><li>Oversee Workday configuration, payroll system integrations, and automation initiatives, including Robotic Process Automation (RPA) </li><li>Coach, mentor, and lead a payroll team of 30, including team leads focused on operations, maternity leave, tuition waivers, and contributions</li><li>Serve as the institutional subject matter expert on Canadian payroll compliance, tax filings, benefit entitlements, and CRA regulations</li><li>Represent the company in audits, external stakeholder meetings, and strategic community initiatives</li><li>Drive continuous improvement through data analytics, performance metrics, and cross-functional engagement</li><li>Design and maintain payroll SLAs and KPIs to ensure alignment with service excellence goals </li><li>Lead communication and training initiatives for payroll across the company, including onboarding orientations and ServiceNow query triage</li><li>Serve as backup to the Director of Payroll during absences and support succession planning</li></ul>
2026-08-27T00:00:00Z

Billing Administrator

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is seeking a Billing Administrator on behalf of our client, a growing organization looking for a detail-oriented professional. This role is ideal for someone with strong organizational skills, a high level of accuracy, and experience managing invoicing processes in a fast-paced environment. Key Responsibilities <ul><li>Prepare, review, and process customer invoices accurately and on schedule</li><li>Verify billing data, pricing, and contract terms to ensure proper invoicing</li><li>Resolve billing discrepancies by working closely with internal departments and clients</li><li>Maintain billing records and update customer account information as needed</li><li>Monitor outstanding invoices and assist with collections follow-up</li><li>Support the preparation and oversight of monthly accrual activities</li><li>Reconcile billing activity and support month-end closing tasks</li><li>Generate billing reports</li><li>Ensure compliance with company policies and established billing procedures</li></ul>
2026-08-12T00:00:00Z

Accounting & Payroll Clerk

Markham, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Accounting & Payroll Clerk to support day-to-day financial operations in Markham, Ontario. This position plays an important role in maintaining accurate records, processing payroll and invoices, and helping ensure transactions are completed on time. The ideal candidate is detail-oriented, organized, and comfortable working with accounting systems and spreadsheets in a fast-paced environment. Responsibilities: • Manage accounts payable and accounts receivable activities, including entering transactions and following up on outstanding items. • Reconcile account balances and investigate discrepancies to help maintain accurate financial records. • Process invoices, prepare billing documentation, and ensure supporting details are recorded correctly. • Assist with payroll administration by entering payroll data and helping verify employee payments are accurate and timely. • Maintain organized financial files and update accounting information in SAP and Excel-based records. • Enter high volumes of data with accuracy while supporting routine accounting and reporting tasks. • Communicate with internal teams and external contacts to resolve payment, billing, and account-related questions.
2026-08-06T00:00:00Z

Payroll & AP Coordinator

Ingersoll, ON
onsite
Permanent
54000 - 75000 CAD / Yearly
We are looking for a Payroll & AP Coordinator to join our team in Ingersoll, Ontario. In this role, you will oversee payroll activities for unionized hourly and salaried employees while also supporting accounts payable operations. The ideal candidate brings strong knowledge of Canadian payroll practices, sharp reconciliation skills, and the ability to manage sensitive information with accuracy and discretion. Responsibilities: • Manage end-to-end payroll processing for hourly and salaried employees on weekly and bi-weekly cycles, ensuring all payments are completed accurately and on schedule. • Calculate and maintain payroll elements such as taxable benefits, deductions, premiums, garnishments, overtime, and pay adjustments in accordance with company policies and collective agreements. • Review timekeeping records, payroll exceptions, and seniority-based information to confirm pay accuracy before each payroll run. • Reconcile payroll balances, verify reports, support general ledger alignment, and assist Finance with payroll-related reporting requirements. • Prepare manual payments, off-cycle transactions, direct deposit updates, and related account reconciliations, including statutory and garnishment balances. • Administer required payroll compliance activities such as remittances, records of employment, year-end slips, supporting documentation, and tax reporting reconciliations. • Respond to questions from employees, union representatives, and auditors in a thorough and attentive manner while maintaining confidentiality of payroll information. • Produce regular reporting on labour costs, overtime, staffing levels, and payroll accruals, and keep payroll procedures and internal controls up to date. • Process supplier invoices, credit notes, and payment requests, complete matching against purchase orders and receipts, and resolve discrepancies with vendors or internal stakeholders. • Coordinate payment activities including cheques, EFTs, wire transfers, manual payments, and cheque-related exceptions such as cancellations or stop payments.
2026-08-13T00:00:00Z

Payroll Analyst, Finance

Ottawa, ON
onsite
Permanent
70000 - 88000 CAD / Yearly
Robert Half is partnering with a well respected organization that's looking to add an experienced Payroll Analyst to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (70-88K)-Full benefits + defined pension-3 weeks vacation + 20 sick days-Free parking-Great team & team culture Responsibilities:• Administer the organization’s bi-weekly payroll cycles for different employee groups, ensuring each run is completed accurately and on schedule.• Determine employee earnings and deductions, including regular pay, overtime, benefits, special payments, and approved salary adjustments.• Validate payroll transactions against internal policies, legislative requirements, collective agreement provisions, and supporting People and Culture documentation before submission.• Monitor payroll changes to confirm alignment with approved budgets, then reconcile totals and transmit finalized data to the external payroll provider.• Manage payroll-related documentation for garnishments, on-call compensation, and employee status updates such as hires, departures, and changes between permanent and part-time work.• Maintain complete and accurate payroll records, including preparing Records of Employment and supporting annual tax slip production such as T4s and T4As.• Reconcile payroll accounts each month and complete required remittances, journal entries, and data submissions within established deadlines.• Update payroll databases through file imports, verify coding for permanent equivalent reporting, and support annual reporting requirements including pension adjustments and deduction reconciliations.• Prepare leave balance valuations and other payroll support schedules for year-end audit activities, while assisting with payroll analysis and backup coverage as needed.• Maintain current payroll and pension procedures documentation and provide operational support during payroll administration absences.
2026-09-03T00:00:00Z

Accounts Payable Supervisor

Vancouver, BC
onsite
Permanent
70000 - 80000 CAD / Yearly
Our client is a publicly listed company with operations across North America with a diverse portfolio of operating, development-stage, and exploration projects, the company continues to invest in technology, process improvements, and scalable infrastructure to support its expanding footprint. As part of a growing finance team, the Accounts Payable Supervisor will play a key role in supporting multi-entity operations across North America. Key Responsibilities<ul><li>Supervise and support a Junior Accountant, providing guidance, training, and review of daily work.</li><li>Oversee full-cycle accounts payable activities, including invoice coding, matching, processing, and payment preparation.</li><li>Manage invoice processing across multiple jurisdictions in Canada and the United States.</li><li>Serve as the primary point of contact for accounts payable inquiries, resolving issues related to vendors, internal stakeholders, and compliance requirements.</li><li>Create, maintain, and close purchase orders while ensuring proper approvals and supporting documentation are in place.</li><li>Review and verify invoice coding, GL allocations, tax treatment, and supporting documentation.</li><li>Prepare and review AP listing reports and aging schedules to support month-end and management reporting.</li><li>Perform vendor statement and balance reconciliations, investigating and resolving discrepancies in a timely manner.</li><li>Partner with operational and finance teams to identify efficiencies and standardize AP processes across multiple locations.</li><li>Participate in system implementations, upgrades, and process improvement initiatives aimed at enhancing controls and automation.</li><li>Support internal and external audit requests related to accounts payable transactions and controls.</li><li>Assist with ad hoc reporting, analysis, and special projects as required.</li></ul>
2026-08-24T00:00:00Z

Accounting and Administration Manager

Vancouver, BC
onsite
Permanent
100000 - 125000 CAD / Yearly
The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned. This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting. <ul><li>Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines</li><li>Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports</li><li>Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes</li><li>Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements</li><li>Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.</li><li>Assist in development of facility maintenance budgets, forecasts, and variance analysis</li><li>Drive continuous improvement of accounting processes, controls and reporting</li><li>Oversee work order management responsibilities of the team</li><li>Work with procurement and other departments on implementing and streamlining workflow processes</li><li>Create and update training materials, ensuring consistency in process execution and quality of service</li><li>Lead ongoing training initiatives to improve team efficiency and service quality</li><li>Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed</li><li>Other duties as assigned</li></ul>
2026-08-26T00:00:00Z

Accounts Payable Clerk

Burlington, ON
onsite
Temporary
30 - 35 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a construction and contractor-focused organization in Burlington, Ontario on a Long-term Contract basis. This role is well suited to someone who enjoys detailed financial work, maintains strong accuracy under deadlines, and can manage a steady flow of invoices and payment activities. You will play an important part in supporting day-to-day accounts payable operations while contributing to reporting, documentation, and broader finance team support. Responsibilities: • Review invoices received through digital channels and mail for multiple entities, confirming amounts, quantities, and required backup documents before processing. • Compare supplier invoices against purchase orders and delivery records, resolving inconsistencies with internal teams and vendors as needed. • Enter, code, and post payable transactions in SYSPRO with precision, including employee reimbursements, recurring billings, and intercompany charges. • Track supplier payment terms closely to help secure eligible discounts and improve payment timing. • Prepare cheque runs and electronic fund transfers for review and release in accordance with approval procedures. • Maintain complete and well-organized accounts payable records to support audit readiness and efficient document retrieval. • Provide backup assistance for daily cash application tasks, bank-related processing, and updates to the accounts receivable ledger. • Support month-end activities by helping with general ledger reviews, account analysis, and finance reporting requests. • Assist with office administrative needs such as ordering supplies and handling additional duties assigned by the Finance Director.
2026-08-31T00:00:00Z

Accounts Payable Clerk

North Vancouver, BC
remote
Temporary
28.5 - 33 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a wholesale distribution organization in North Vancouver, British Columbia on a Contract basis. This role will provide hands-on support to the finance team during a period of increased workload, with a primary focus on accounts payable operations and month-end activities. The successful candidate will contribute to accurate financial processing, assist with related accounting tasks, and help maintain timely reporting and compliance requirements. Responsibilities: • Manage the complete accounts payable cycle, including reviewing invoices, assigning correct coding, matching supporting documents, reconciling statements, and preparing payment runs within Syspro. • Provide day-to-day support to the finance team by helping address elevated transaction volumes and ensuring work is completed efficiently during staffing gaps and onboarding periods. • Answer internal inquiries related to financial information, investigate discrepancies, and interpret accounting data to support informed decision-making. • Assist with additional accounting duties as needed, including selected accounts receivable tasks and reconciliation of general ledger balances. • Coordinate and prepare monthly closing schedules for the accounts payable team to support an organized and timely period-end process. • Review monthly calculations prepared by the accounts payable team to confirm accuracy and resolve any variances before finalization. • Create and maintain spreadsheet-based reports, validate financial details, prepare journal entries, and complete account reconciliations. • Support the preparation, review, approval, and filing of tax returns and related remittances to help ensure compliance with applicable regulations and deadlines.
2026-09-01T00:00:00Z

Accounts Payable Clerk

Surrey, BC
onsite
Temporary
22 - 25 CAD / Hourly
We are looking for an Accounts Payable Clerk to join an organization in Abbotsford, British Columbia on a Contract basis through the end of November. This in-office role will support a busy accounting team by helping maintain accurate invoice processing and dependable payment administration. The position is well suited to someone who is organized, detail-oriented, and comfortable working with internal teams in a structured office environment. Responsibilities:• Process a high volume of supplier invoices with accuracy and attention to deadlines.• Enter accounts payable information into the company system and keep records current and complete.• Review supporting documents, organize files, and ensure paperwork is properly maintained for audit readiness.• Apply appropriate coding to invoices and assign costs to the correct projects, departments, or jobs as needed.• Assist with scheduled cheque runs. • Communicate with internal stakeholders to clarify invoice details, resolve discrepancies, and support smooth workflow.• Use basic Excel functions to track payment details, organize data, and support reporting needs.• Follow established procedures to help maintain completeness, consistency, and efficiency across accounts payable activities.
2026-09-03T00:00:00Z