Medical Administrative Assistant Jobs

Add your latest resume to match with open positions.

Administrative Assistant

Oshawa, ON
onsite
Temporary
23.275 - 26.95 CAD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations within a long-term care home in Ontario. This long-term contract opportunity is ideal for someone who brings strong administrative judgment, comfort with numbers, and a detail-oriented, compassionate approach when assisting residents, staff, and visitors. The successful candidate will contribute to office coordination, reception support, purchasing, and financial administration while helping maintain accurate records and efficient service across the site. Responsibilities: • Manage a range of administrative duties that support the day-to-day operation of the long-term care home, ensuring records and processes remain organized and current. • Enter supply-related information into the financial management system and help maintain accurate documentation for purchasing and inventory activities. • Reconcile credit card transactions, review supporting records, and follow up on missing or unclear items to resolve discrepancies promptly. • Monitor stock levels for nursing and office materials, place orders as needed, and coordinate the replenishment of items such as general supplies and printer cartridges. • Provide front-desk and telephone coverage when required, greeting visitors courteously and responding to inquiries with patience and courtesy. • Assist with basic banking tasks, purchase order administration, and related clerical duties that support operational and financial workflows. • Support payroll data entry tasks after training, ensuring information is submitted accurately and within required timelines. • Maintain clear communication with internal teams and demonstrate tact and sound judgment in a sensitive care environment.
2026-10-28T00:00:00Z

Administrative Assistant

Rocky View County, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Administrative Assistant to join their team in Rocky View County, Alberta. This role supports daily administrative operations by coordinating tasks, maintaining records, managing documentation, and helping ensure office activities run efficiently. The ideal candidate is organized, adaptable, detail-oriented, and dependable, with strong communication skills and sound judgment.Responsibilities:<ul><li>Prepare, review, and distribute accurate administrative documents.</li><li>Maintain and update employee and operational records in internal systems.</li><li>Coordinate calendars, schedule meetings, and manage daily priorities.</li><li>Process documents, scan records, and maintain organized digital and physical files.</li><li>Submit invoices for approval and follow up on outstanding items.</li><li>Monitor shared inboxes, respond to routine inquiries, and process employment verification requests.</li><li>Provide general administrative support and assist with additional tasks as needed.</li><li>Maintain confidentiality of sensitive information and adhere to established policies and procedures.</li></ul>
2026-10-28T00:00:00Z

Administrative Assistant

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Administrative Assistant to join their team in Edmonton, Alberta. This opportunity supports multiple teams by providing day-to-day administrative coordination in a fast-paced, fully on-site environment. The ideal candidate is organized, detail-oriented, and experienced in document preparation, meeting coordination, expense processing, travel arrangements, and general administrative support.Responsibilities:<ul><li>Prepare, edit, and proofread business correspondence and documents, ensuring accuracy and professionalism.</li><li>Organize, upload, and maintain digital files and records for easy access and tracking.</li><li>Process corporate card expenses, code transactions, obtain approvals, and forward invoices and supporting documents to accounting.</li><li>Coordinate meetings and events, including room bookings, catering, and ticket distribution.</li><li>Arrange business travel, transportation, and itineraries.</li><li>Provide administrative support across departments, including data entry, email management, scheduling, and general office coordination.</li><li>Maintain accurate records, manage competing priorities, and ensure timely, responsive administrative support.</li></ul>
2026-10-28T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
50000 - 60000 CAD / Yearly
Our client is seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of their business. This is an excellent opportunity for a well-rounded administrative professional who enjoys keeping things organized, managing a variety of responsibilities, and ensuring the office runs smoothly. Working directly with the business owner, you will play an important role in managing administrative functions, assisting with basic bookkeeping, coordinating payments, and maintaining accurate records. The ideal candidate is proactive, organized, trustworthy, and comfortable taking ownership of their responsibilities in a hands-on environment.Industry experience would be an asset, but a strong administrative background, attention to detail, and willingness to learn are equally important. Key Responsibilities• Provide day-to-day administrative support directly to the business owner.• Manage incoming and outgoing mail, general correspondence, and office documentation.• Prepare bank deposits, collect payments, and assist with payment processing.• Process accounts payable and ensure invoices and payments are handled accurately and on time.• Assist with basic bookkeeping and routine financial administration using Sage 50.• Maintain organized files, records, and documentation, ensuring information is accurate and up to date.• Support general office coordination and help manage the day-to-day needs of the business.• Monitor outstanding administrative tasks and follow through to ensure nothing is overlooked.• Handle confidential information with discretion and professionalism.• Identify administrative priorities and take initiative to keep operations running efficiently.
2026-10-16T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Temporary
19 - 22 CAD / Hourly
We are looking for a Contract Administrative Assistant to support day-to-day workplace operations in Toronto, Ontario. This position plays an important role in creating an organized, detail-focused, and welcoming office environment for employees and visitors. The successful candidate will help coordinate administrative activities, maintain office resources, and ensure the workspace runs efficiently. Responsibilities: • Welcome employees, guests, and service providers while maintaining a courteous and positive front-office experience. • Support workplace events by arranging room setup, coordinating catering, liaising with external vendors, and keeping event schedules current. • Monitor kitchen and pantry inventory, replenish supplies as needed, and help keep shared areas clean, stocked, and functional. • Carry out routine inspections of office spaces to identify housekeeping, safety, or maintenance concerns and follow up as required. • Apply workplace procedures consistently and escalate building, cleaning, or repair issues to the appropriate teams. • Work closely with facilities, janitorial staff, and internal contacts to address operational needs and maintain a well-managed office environment. • Maintain administrative records, update tracking documents and databases, and prepare reports with accuracy and attention to detail. • Provide general office support through email communication, appointment scheduling, call handling, and data entry tasks. • Assist with basic upkeep of shared office equipment and help ensure common workplace resources remain in good working order.
2026-10-26T00:00:00Z

Administrative Assistant Accounting

Abbotsford, BC
onsite
Permanent
50000 - 55000 CAD / Yearly
Administrative Assistant – Accounting Location: Abbotsford, BC — Fully on-siteSalary: $50,000–$55,000 annually, plus company benefitsEmployment Type: Full-time, permanent Our client in Abbotsford is seeking an organized and detail-oriented Administrative Assistant – Accounting to support its accounting team. This is an excellent opportunity for someone with office administration experience who is looking to move into an entry-level accounting role. Key Responsibilities <ul><li>Support collections by following up on outstanding balances.</li><li>Apply customer payments and maintain accurate account records.</li><li>Assist with invoicing and related documentation.</li><li>Reconcile customer accounts and investigate discrepancies.</li><li>Manage the accounting inbox, responding to inquiries and directing requests appropriately.</li><li>Provide day-to-day administrative support to the accounting team.</li></ul>
2026-10-21T00:00:00Z

Legal Assistant

Winnipeg, MB
onsite
Permanent
55000 - 64000 CAD / Yearly
We are looking for a Legal Assistant to support legal and administrative work in Winnipeg, Manitoba. In this role, you will help prepare accurate documentation, coordinate file materials, and assist with due diligence and service requests in a busy legal environment. The ideal candidate is organized, comfortable managing multiple priorities, and confident using office software to maintain high standards of accuracy and service. Responsibilities: • Draft, update, and format legal documents using lawyer direction and established precedents as needed. • Assemble and organize materials required for closing books and maintain well-structured file documentation. • Review correspondence and legal documentation carefully to correct grammar, spelling, formatting, and content inconsistencies. • Process organizational service requests accurately and within required timelines. • Arrange required searches and support due diligence activities by gathering and verifying information. • Manage incoming communications, including phone calls and email correspondence, in a thorough manner. • Maintain calendars, schedule appointments, and provide administrative support to keep legal workflows on track.
2026-10-19T00:00:00Z

7 results for Medical Administrative Assistant jobs