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12 results for Medical Administrative Assistant jobs

Sr. Administrative Assistant
  • Sherwood Park, AB
  • onsite
  • Temporary
  • - CAD / Hourly
  • <p>We are looking for a highly skilled <strong>Senior Administrative Assistant</strong> to join our team in <strong>Sherwood Park, Alberta</strong>. This long-term contract position requires someone who excels in managing calendars, facilitating meetings, and producing high-quality reports. The ideal candidate will thrive in a collaborative environment while ensuring that all administrative tasks are carried out efficiently and meet organizational standards.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars and coordinate meetings to ensure smooth scheduling across departments.</p><p>• Prepare and edit detailed reports, including graphics and written content, adhering to county standards.</p><p>• Handle employee expense reconciliation and purchasing processes using PO cards.</p><p>• Take accurate meeting minutes, track action items, and follow up with team members as required.</p><p>• Utilize SharePoint for document management and collaboration.</p><p>• Create and maintain spreadsheets in Microsoft Excel, including advanced functions such as pivot tables and V-lookups.</p><p>• Collaborate with other administrative professionals and departments to streamline processes.</p><p>• Support marketing initiatives by producing administrative write-ups and graphics.</p><p>• Demonstrate proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.</p><p>• Participate in team meetings and contribute to building a positive and productive work environment.</p>
  • 2025-10-08T19:59:04Z
Administrative Assistant
  • Toronto, ON
  • remote
  • Temporary
  • - CAD / Hourly
  • <p>We are looking for an experienced Administrative Assistant on a contract basis. You will manage a variety of administrative and support tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage schedules across multiple time zones, ensuring all appointments and meetings are organized efficiently.</p><p>• Support case management activities using tools like Salesforce or similar project management platforms.</p><p>• Respond to client service requests, triaging inquiries and addressing basic needs promptly.</p><p>• Perform light administrative duties such as preparing internal documentation, taking meeting notes, and managing follow-up tasks.</p><p>• Facilitate email correspondence and handle both inbound and outbound calls as needed.</p><p>• Maintain and update data records with accuracy, utilizing tools like Microsoft Excel and Word.</p><p>• Assist with creating presentations and other materials using Microsoft PowerPoint.</p><p>• Provide general customer service support, ensuring client satisfaction and timely communication</p>
  • 2025-10-07T13:59:09Z
Administrative Assistant
  • Ottawa, ON
  • onsite
  • Temporary
  • 38.00 - 44.00 CAD / Hourly
  • <p>Our extremely reputable and well-respected client is looking for a fluently <strong>Bilingual Administrative Assistant</strong> to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.</p><p>• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.</p><p>• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.</p><p>• Respond to inbound inquiries via phone and email, delivering exceptional customer service.</p><p>• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.</p><p>• Facilitate communication between departments and external stakeholders as required.</p><p>• Ensure all records and files are organized and accessible when needed.</p><p>• Support the planning and execution of various administrative projects and initiatives.</p>
  • 2025-09-15T19:29:18Z
Administrative Assistant
  • Ottawa, ON
  • onsite
  • Temporary
  • 38.00 - 45.00 CAD / Hourly
  • <p>We are looking for a detail-oriented and bilingual Administrative Assistant to join our clients team in Ottawa, Ontario. This is a long-term contract position within a unionized environment, offering an exciting opportunity to contribute to organizational success. The ideal candidate will have strong multitasking abilities and be proficient in both English and French.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage data entry tasks with accuracy, ensuring that all information is properly recorded and maintained.</p><p>• Coordinate and schedule meetings, conferences, and travel arrangements for team members.</p><p>• Provide exceptional customer service by handling inbound calls and responding to email correspondence in a timely manner.</p><p>• Support grievance processes by maintaining records and handling related documentation.</p><p>• Perform administrative tasks such as drafting documents and preparing presentations using Microsoft Office tools.</p><p>• Organize and maintain schedules, ensuring appointments and deadlines are met.</p><p>• Collaborate with team members to address inquiries and resolve issues effectively.</p><p>• Maintain confidentiality and ensure data security in all administrative activities.</p>
  • 2025-09-15T19:29:18Z
Administrative Assistant
  • Toronto, ON
  • onsite
  • Temporary
  • 23.75 - 27.50 CAD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><ul><li>Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1’s, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing executive/Director and/or legal department;</li><li>Perform administrative duties, including correspondence, reports, statements and agreements, photocopying, faxing, taking meeting minutes, coordinating travel arrangements, organizing and maintaining files and answering phones;</li><li>Coordinate all meetings, booking meeting rooms, preparing all meeting materials and arranging for audio-visual equipment, flip charts, etc;</li><li>Assist with the preparation of the department budget and reconciliation process, as required;</li><li>Process for payment all department invoices, and expense reports for the Leasing Executive/Director;</li><li>Design and prepare leasing packages for potential clients, including PowerPoint presentation; </li><li>Prepare monthly lease and sales reporting, space reconfigurations, track all deals and follow up as required;</li><li>Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1’s, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing Executive/Director and/or legal department;</li><li>Maintain tenant files, obtain credit information, track written notice timelines, and follow up on counter-signed letters and deposits. Keep appropriate tracking spreadsheets and database regularly updated;</li><li>Coordinate all aspects of ICSC events, including preparing the booth, providing information where required, and redirecting retailers to appropriate Leasing Executive/Director;</li><li>Receive all incoming calls from prospective clients and provide general information to clients; act as a department liaison with internal and external clients;</li><li>Respond to requests for information and redirecting inquiries beyond own scope of expertise to maintain high levels of customer service</li><li>Using online databases, look up lease clauses, compare and contrast language, and summarize lease details as requested for Leasing Executives and Directors.</li><li>Perform other duties as assigned, some of which may involve working with other cross functional Leasing Groups and Teams </li></ul><p><br></p>
  • 2025-10-02T16:09:04Z
Office Admin
  • Surrey, BC
  • onsite
  • Temporary
  • 21.00 - 22.00 CAD / Hourly
  • <p>We are looking for an organized and meticulous Office Admin to join our clients team on a contract basis in Surrey, British Columbia. In this role, you will provide administrative support to ensure smooth daily operations, collaborating closely with team members to meet organizational goals. This is an in-office position with free parking available for your convenience.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and maintain Excel spreadsheets to track technician schedules, names, and workdays.</p><p>• Create and format estimates using Word documents, ensuring they are on company letterhead before sending them to clients.</p><p>• Organize and file documents, both digitally and physically, to maintain accurate records.</p><p>• Coordinate with the scheduler and work alongside two existing administrative coordinators.</p><p>• Answer inbound calls and respond to email inquiries in a timely and efficient manner.</p><p>• Schedule appointments and manage calendars to optimize daily operations.</p><p>• Perform data entry tasks with accuracy to support various business functions.</p><p>• Provide excellent customer service by addressing client concerns and inquiries.</p>
  • 2025-10-06T23:08:46Z
Office Admin
  • Abbotsford, BC
  • onsite
  • Temporary
  • 21.00 - 24.00 CAD / Hourly
  • <p>We are looking for a detail-oriented and adaptable Office Admin to join our clients team in Abbotsford, British Columbia. This is a contract position lasting four weeks, where you will play a key role in managing daily office operations and supporting various administrative tasks. The ideal candidate will have excellent communication skills and the ability to handle multiple responsibilities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage reception duties, ensuring a welcoming and organized environment.</p><p>• Handle courier services, including signing for packages and coordinating deliveries.</p><p>• Interact with vendors, resolving inquiries and maintaining positive relationships.</p><p>• Collect and process mail from an alternate site once a week, which may require a short drive.</p><p>• Match purchase orders with invoices and perform basic accounts payable tasks.</p><p>• Assist with cheque processing and ensure timely mailing of payments.</p><p>• Perform data entry tasks to maintain accurate records and documentation.</p><p>• Use office equipment for photocopying, scanning, and other general administrative functions.</p><p>• Support the team with additional duties as needed to ensure smooth office operations.</p>
  • 2025-09-28T17:13:43Z
Adjointe administrative
  • Mirabel, QC
  • onsite
  • Temporary
  • 25.00 - 27.00 CAD / Hourly
  • <p>Nous recherchons un adjointe administrative pour rejoindre notre équipe à Mirabel, Québec. Ce poste offre une occasion unique de soutenir les opérations administratives et de contribuer à la gestion efficace des données. Le candidat idéal sera organisé, attentif aux détails et compétent dans l’utilisation d’outils informatiques, notamment Microsoft Excel.</p><p><br></p><p>Responsibilities:</p><p>• Fournir un soutien administratif au directeur de l'usine en gérant les tâches organisationnelles quotidiennes.</p><p>• Mettre à jour et maintenir des documents administratifs avec précision et efficacité.</p><p>• Préparer des présentations professionnelles pour la direction selon les besoins.</p><p>• Traiter les dossiers des employés, incluant la gestion des heures travaillées et des dépenses, pour transmission au service de la paie.</p><p>• Appliquer des connaissances de base en comptabilité pour effectuer des calculs simples et résoudre des problèmes.</p><p>• Organiser, numériser et classer les documents d’information de manière structurée.</p><p>• Enregistrer les réceptions de marchandises dans le système en respectant les procédures établies.</p><p>• Gérer la création et le suivi des bons de commande (PO) ainsi que les relations avec les fournisseurs pour les achats et livraisons.</p><p>• Superviser l’approvisionnement en fournitures pour l’usine afin de garantir la continuité des opérations.</p><p>• Exécuter diverses autres tâches administratives pour soutenir l’équipe et les processus de l’usine.</p>
  • 2025-10-08T14:18:50Z
Adjointe administrative
  • Laval, QC
  • onsite
  • Permanent
  • 60000.00 - 65000.00 CAD / Yearly
  • Nous recherchons une personne motivée et organisée pour rejoindre notre équipe située à Laval, Québec. Vous jouerez un rôle essentiel dans le soutien administratif et la coordination des activités en ressources humaines. Si vous êtes passionné(e) par la gestion des opérations et souhaitez évoluer dans un environnement rigoureux et collaboratif, ce poste est fait pour vous.<br><br>Responsibilities:<br>• Préparer et harmoniser des documents destinés aux clients en veillant à leur uniformité et qualité.<br>• Gérer l’agenda de la direction, coordonner les rendez-vous et assurer les rappels nécessaires.<br>• Rédiger, réviser et mettre en page des documents clients de haute qualité à partir d’instructions variées.<br>• Concevoir des présentations PowerPoint et mettre à jour des tableaux Excel complexes avec des données et des formules précises.<br>• Assurer le suivi des factures émises, de leur validation jusqu’à la transmission.<br>• Participer activement aux processus administratifs liés à la gestion des ressources humaines.<br>• Organiser et coordonner des réunions, ainsi que des événements et projets ponctuels.<br>• Identifier des opportunités d’amélioration pour optimiser les processus administratifs.<br>• Réaliser toute autre tâche connexe nécessaire au bon fonctionnement du département.
  • 2025-10-03T14:44:10Z
Assistant administratif
  • Montréal, QC
  • onsite
  • Contract / Temporary to Hire
  • 24.00 - 32.00 CAD / Hourly
  • <p>Nous cherchons un Assistant Administratif pour rejoindre l'équipe de notre client localisée au Centre Ville de Montréal. Ce rôle est un poste a temps partiel (3 jours la semaine). Si vous êtes interessé a travailler au sein d'une PME dans le domaine des finances commerciales, n'hésitez pas à postuler!</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif complet, y compris la préparation de documents réalistes et la gestion de la correspondance.</p><p>• Assumer le rôle de point de contact principal, répondant aux demandes et transmettant les informations nécessaires.</p><p>• Organiser et coordonner les réunions, en veillant à ce que tous les arrangements nécessaires soient en place.</p><p>• Bonne base en comptabilité (facturation par example)</p>
  • 2025-09-12T12:38:45Z
Coordonnateur administratif
  • Chambly, QC
  • onsite
  • Permanent
  • 55000.00 - 65000.00 CAD / Yearly
  • <p>Notre client, une entreprise dans le domaine animalier, est à la recherche d'un coordonnateur administratif motivé et organisé pour soutenir les opérations financières et administratives de l'entreprise située à Chambly Ce rôle polyvalent implique la gestion des comptes clients et fournisseurs, ainsi que des tâches administratives essentielles. Le candidat idéal possède une expérience professionnelle solide et excelle dans un environnement dynamique.</p><p><br></p><p>Responsibilities:</p><p>• Effectuer la facturation des services rendus et enregistrer les paiements des clients dans le système comptable.</p><p>• Superviser l'ouverture des comptes clients en conformité avec les politiques de crédit et les réglementations applicables.</p><p>• Assurer un suivi rigoureux des comptes clients, notamment en surveillant les habitudes de crédit et en gérant les comptes en souffrance.</p><p>• Traiter les factures des fournisseurs et gérer les paiements conformément aux politiques établies.</p><p>• Vérifier et traiter les dépenses liées aux cartes de crédit et aux comptes de dépenses.</p><p>• Gérer les relations avec les fournisseurs de services tels que Hydro, Bell et Energir.</p><p>• Réaliser la conciliation bancaire et préparer les remises de taxes trimestrielles.</p><p>• Participer aux processus de gestion des inventaires, de validation des heures pour la paie et de fermeture mensuelle.</p><p>• Coordonner les achats et gérer les fournisseurs pour les activités de bureau, y compris le nettoyage et la papeterie.</p><p>• Offrir un soutien administratif divers, incluant la gestion du courrier, le classement des documents et l'organisation d'événements ou de réunion</p>
  • 2025-10-03T22:24:13Z
Coordonnateur administratif
  • Montréal, QC
  • onsite
  • Permanent
  • 55000.00 - 65000.00 CAD / Yearly
  • <p>Nous recherchons un coordonnateur administratif pour notre important client situé dans le Vieux-Port de Montréal. Ce rôle clé implique la gestion de la documentation d'immigration, le maintien de relations solides avec les clients et l'offre d'un service à la clientèle de premier ordre. Si vous êtes motivé, organisé et doté d'excellentes aptitudes en communication, nous aimerions vous rencontrer.</p><p><br></p><p>Responsibilities:</p><p>• Collaborer avec les équipes internes pour rédiger, valider et corriger les documents nécessaires aux demandes d'immigration.</p><p>• Assurer un suivi rigoureux des documents afin de respecter les délais et les exigences des clients.</p><p>• Fournir un service à la clientèle exceptionnel en répondant aux besoins des clients actuels et nouveaux.</p><p>• Maintenir des relations solides avec les clients grâce à des communications régulières et proactives.</p><p>• Mettre en place des stratégies visant à améliorer la satisfaction client et la fidélisation.</p><p>• Identifier des opportunités de développement et des possibilités de ventes croisées pour soutenir la croissance de l’entreprise.</p><p>• Superviser et accompagner les membres juniors de l’équipe pour garantir leur progression et leur réussite dans leurs missions.</p>
  • 2025-10-06T17:54:36Z