<p><strong>We are looking for a skilled Office Manager/Accountant to oversee both bookkeeping and administrative functions in a law firm. This is a 4 days/permanent role on site. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p><strong>Accounting Duties:</strong></p><ul><li>Manage accounts payable/receivable and general ledger entries.</li><li>Prepare monthly financial statements and year-end reports.</li><li>Administer payroll and employee benefits.</li><li>Administer general and professional insurance coverage.</li><li>Reconcile general and trust accounts in compliance with Law Society regulations.</li><li>Monitor cash flow.</li><li>Coordinate with external accountants for audits and tax filings.</li><li>Maintain financial records and internal controls.</li><li>Law Pro Filings</li><li>GST/HST Filings</li><li>Annual Law Society Returns</li><li>Liase with bank, LawPro, Insurance carriers, vendors, etc.</li></ul><p><strong>Office Management Duties:</strong></p><ul><li>Oversee office operations and administrative staff.</li><li>Manage office supplies, vendor relationships, and equipment maintenance.</li><li>Coordinate recruitment, onboarding, and training of staff.</li><li>Ensure data security and consult with IT support.</li></ul><p><strong>Strategic & Leadership Functions:</strong></p><ul><li>Support partners with strategic planning and operational improvements.</li><li>Implement workflow efficiencies and best practices.</li><li>Ensure compliance with legal and professional standards.</li></ul>
<p>Are you a proactive and detail-oriented professional looking to manage and improve the efficiency of a fast-paced office environment? We are seeking a skilled <strong>Office Manager</strong> to join our team and oversee finance, administration, technology, human resources, facilities, and operations. This is a dynamic opportunity to contribute to a thriving organization while leading critical day-to-day functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Finance & Administration</strong></p><ul><li>Oversee accounting activities for multiple companies, including payables, receivables, payroll, client billing adjustments, and financial reporting.</li><li>Supervise and provide guidance to two team members managing financial operations.</li><li>Review and monitor bank accounts, approve online payments (including wire transfers), and liaise with banks on general, trust, and credit card accounts.</li><li>Coordinate month-end and year-end financial reviews in collaboration with external accountants.</li><li>Ensure compliance with Law Society of Ontario (LSO) financial requirements, including mandatory filings and audits.</li><li>Handle tax and regulatory filings such as HST, transaction levies, and annual reports.</li><li>Manage insurance renewals related to professional liability, property, cyber, life, and other policies.</li><li>Oversee GIC investments and firm cell phone accounts.</li></ul><p><strong>Technology</strong></p><ul><li>Act as the main point of contact for technology support providers, assisting with day-to-day troubleshooting and emergency IT needs.</li><li>Manage the firm’s technology requirements, including software and subscription management (e.g., NetDocs, Zoom, Westlaw, Adobe).</li><li>Serve as the administrator for firm systems and technology accounts.</li></ul><p><strong>Human Resources</strong></p><ul><li>Lead all recruitment efforts, from candidate interviews to onboarding.</li><li>Handle employee offboarding, ensuring proper documentation is completed.</li><li>Oversee payroll and administer health benefits programs.</li><li>Track vacation, sick leave, and other absences while ensuring employee policies are enforced.</li><li>Support training, performance management, and resolve HR issues as needed.</li><li>Ensure compliance with health and safety regulations, as well as employment laws.</li><li>Maintain and update organizational policies and procedures.</li></ul><p><strong>Facilities & Operations</strong></p><ul><li>Ensure the smooth day-to-day running of the office, including staff access, supplies, and facilities maintenance.</li><li>Coordinate with vendors and service providers for operational needs.</li><li>Take on ad hoc projects to assist partners in achieving firm-wide goals.</li></ul><p><br></p><p><br></p>
<p>Robert Half is pleased to be working with our client in Abbotsford in the search for a Billings Administrator. This position offers the opportunity to join a supportive, people-focused team while contributing directly to the organization’s financial operations.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p><br></p><p>Reporting to the Billing Lead, with a dotted line to the Accounting Manager, the Billings Administrator will be responsible for full billing cycle. This includes invoicing, progress billings, and providing outstanding customer service to both internal and external stakeholders.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><br></p><ul><li>Prepare and process invoices and progress billings accurately and on schedule.</li><li>Act as a primary liaison for branch leads, accounting, and other stakeholders to ensure billing deliverables are met.</li><li>Extract and compile billing data from multiple sources, ensuring accuracy and compliance with internal policies.</li><li>Respond promptly to billing inquiries and requests, demonstrating strong problem-solving skills and customer service.</li><li>Support project accounting functions and assist with reporting as needed.</li></ul>
We are looking for a skilled IT Administrator to join our team in Mississauga, Ontario. In this role, you will oversee the smooth operation of our systems, ensuring efficient management, troubleshooting, and maintenance across key IT infrastructures. This position requires a proactive individual with expertise in networking, server management, and security protocols.<br><br>Responsibilities:<br>• Manage and maintain Microsoft 365 Suite, ensuring optimal performance and security.<br>• Configure and troubleshoot Cisco routing and switching systems, including advanced network protocols.<br>• Monitor hardware, software, and environmental alerts to identify and resolve issues promptly.<br>• Administer Active Directory and VPN technologies to support secure and seamless access.<br>• Implement and oversee firewall configurations, with Checkpoint firewall experience being an asset.<br>• Provide backend support for Windows and Linux servers, including command-line operations.<br>• Utilize mobile device management tools, such as Microsoft In Tune, to manage devices effectively.<br>• Collaborate with team members to address IT concerns and improve system efficiency.<br>• Conduct advanced troubleshooting for network and system-related problems.<br>• Ensure reliable data backups and recovery processes are in place.
<p>Robert Half is delighted to partner with a reputable corporate client in Vancouver to find a skilled Office Manager for a 2-month contract engagement. This is a fantastic opportunity for an organized and resourceful professional who thrives in a business support role. If you enjoy being the go-to person for office operations and have experience keeping the workplace running smoothly, we'd love to connect with you! This role is located fully onsite in Vancouver, BC.</p><p><br></p><p>As the Office Manager, you will play a pivotal role in ensuring the daily operations of the office are handled efficiently and professionally. In addition to supporting multiple departments, you will oversee administrative duties and contribute to maintaining a welcoming office environment. Key responsibilities include:</p><ul><li>Manage day-to-day office responsibilities, including maintaining common areas, ordering office supplies, and ensuring the workplace remains tidy and organized.</li><li>Provide front desk coverage by welcoming visitors, answering phone calls, and routing inquiries appropriately.</li><li>Support multi-department teams by scheduling meetings and coordinating calendars for key personnel.</li><li>Assist with organizing events, compiling meeting notes, and following up on tasks and deadlines across departments.</li><li>Process expense claims and ensure timely reimbursement submissions.</li><li>Collaborate with teams to address ad hoc administrative needs as they arise.</li></ul>
<p>Are you a natural organizer with a knack for numbers and a passion for keeping things running smoothly? We’re looking for an experienced <strong>Office Manager/Bookkeeper</strong> to be the backbone of our team. This is a hands-on role where you’ll blend leadership, problem-solving, and accounting know-how to create a workplace that runs like clockwork.</p><p>In this role, you’ll take charge of billing and transactional accounting, streamline office operations, and support a talented hybrid team. If you enjoy variety in your workday, thrive in a fast-paced environment, and want to make a real impact on both people and processes, this could be the perfect fit.</p><p><br></p><p><strong>What you’ll be doing:</strong></p><ul><li>Keeping our office humming by implementing policies and procedures that drive efficiency in a hybrid workplace.</li><li>Owning the billing process from start to finish — interpreting work orders and turning them into accurate client invoices.</li><li>Managing transactional accounting: purchase orders, vendor invoices, payments, and more.</li><li>Handling accounts receivable across multiple currencies — from client receipts to collections and bank reconciliations.</li><li>Leading and supporting hybrid staff to ensure smooth day-to-day operations.</li><li>Coordinating meetings and schedules that keep our team connected and productive.</li><li>Juggling priorities with ease in a dynamic, ever-changing environment.</li></ul><p><strong>What makes you a great fit:</strong></p><ul><li>Strong background in accounts payable, bookkeeping, and office management.</li><li>A proactive leader who thrives on problem-solving and building efficient systems.</li><li>Someone who enjoys collaborating with a team while also taking ownership of their responsibilities.</li></ul><p>This isn’t just about keeping the lights on — it’s about being the go-to person who makes sure our team and office thrive. If you’re ready to step into a role where your organizational skills, financial know-how, and leadership make a daily difference, we’d love to hear from you!</p>
We are looking for an experienced Bookkeeper and Office Manager to oversee financial operations and administrative functions for a dynamic organization in the beverage industry. This role requires someone with a strong attention to detail and a solid background in bookkeeping, financial reporting, and office management. Based in Milton, Ontario, this position offers the opportunity to work with a dedicated team and contribute to the company's financial health and operational efficiency.<br><br>Responsibilities:<br>• Maintain accurate financial records, including invoices, purchase orders, accounts payable and receivable, and payroll for a team of five employees.<br>• Perform bank reconciliations for multiple accounts and ensure timely resolution of discrepancies.<br>• Prepare and analyze financial reports, such as income statements, balance sheets, and cash flow statements.<br>• Monitor cash flow, assist with budgeting, and provide financial forecasting support.<br>• Ensure compliance with accounting standards and regulatory requirements.<br>• Manage foreign currency transactions and payments across multiple currencies, including Euro, New Zealand Dollar, and Australian Dollar.<br>• Utilize Microsoft Dynamics 365 for financial management and reporting, enhancing workflow automation and accuracy.<br>• Review and improve internal accounting procedures to optimize efficiency and maintain strong internal controls.<br>• Support year-end financial processes and collaborate with external accountants or auditors as needed.<br>• Oversee general office management tasks to ensure smooth day-to-day operations.
<p>We are looking for a detail-oriented and organized Payroll Administrator to join our team in Stratford, Ontario. In this role, you will play a vital part in ensuring accurate and timely payroll processing while supporting various administrative functions. This is an opportunity to contribute to a dynamic organization that values collaboration and excellence in its operations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit government reports, Records of Employment, and other required forms and remittances.</p><p>• Enter and maintain accurate payroll data to ensure seamless processing.</p><p>• Reconcile bi-weekly deductions and prepare related data for payroll execution.</p><p>• Generate and distribute payroll reports to relevant departments and managers.</p><p>• Coordinate orientation and training sessions focused on payroll-related processes.</p><p>• Support the maintenance and accuracy of organizational payroll data.</p><p>• Provide administrative assistance to the Payroll Manager, including filing, mailing, and ordering office supplies.</p><p>• Maintain compliance with health and safety policies by promptly reporting any unsafe conditions.</p><p>• Complete additional tasks and duties as assigned to support payroll operations.</p>
<p>This Burnaby-based client are looking for a Payroll Supervisor to join their experienced, dynamic team. Reporting directly into the Director of Total Rewards and managing the day-to-day payroll cycle you will have the following responsibilities:</p><p><br></p><p>-Overseeing a team of payroll specialists, ensuring cohesiveness across the board leading to the smooth bi-weekly processing of payroll across different business units.</p><p>-Compile data from a wide variety of available information for the purpose of analyzing issues, ensuring compliance with mandated requirements, and/or monitoring program components.</p><p>-Lead, mentor, and train payroll team members as well as work closely with HR, Finance, and other departments to ensure employee data accuracy.</p><p>-Review and approve all payroll related transactions & reports as well as reconciling all payroll accounts.</p><p>-Identify opportunities to streamline payroll processes and work closely with senior management on system upgrades, testing, and implementation of payroll software.</p><p>-Reporting into senior management on the payroll function as a whole and contributing to the budgeting process from a payroll perspective.</p><p><br></p><p><br></p>
<p><strong>Nous recrutons – Superviseur de Production (quarts rotatifs de 12 heures: 3 jours//4 jours)</strong></p><p><br></p><p>Nous sommes actuellement à la recherche d’un <strong>Superviseur de Production</strong> pour une entreprise internationale bien établie dans le secteur chimique et pharmaceutique. Cette entreprise soutient les principaux acteurs de l’industrie grâce à des solutions innovantes et de haute qualité.</p><p>Dans ce rôle de supervision, vous serez responsable de la gestion d’une équipe de production au sein d’un environnement réglementé, dynamique et en évolution. Vous veillerez à respecter les calendriers de production, les coûts standards et les exigences de <strong>Bonnes Pratiques de Fabrication (BPF/GMP)</strong>.</p><p><strong>Responsabilités principales</strong></p><ul><li>Superviser et mobiliser une équipe d’opérateurs en production sur des quarts rotatifs de 12 heures</li><li>S’assurer du respect des normes de sécurité, de qualité et de rendement</li><li>Appliquer et faire respecter les Bonnes Pratiques de Fabrication (BPF)</li><li>Collaborer avec les équipes R& D, maintenance, qualité, etc.</li><li>Fournir du coaching et des évaluations de performance aux membres de l’équipe</li><li>Participer aux initiatives d’amélioration continue et à la résolution de problèmes</li></ul><p><br></p>
<p>Our client, a privately held property and asset management firm, is seeking a Property Manager to oversee a small portfolio of commercial retail buildings. With the portfolio recently transitioned back in-house, this is an exciting opportunity to join a growing, tight-knit team and play a key role in day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage a portfolio of 6 commercial properties (primarily retail)</li><li>Coordinate maintenance and vendor services</li><li>Handle tenant inquiries, service requests, and move-ins/outs</li><li>Participate in budgeting, rent reviews, and reconciliations</li><li>Assist with lease administration and documentation</li><li>Support implementation of Yardi software</li></ul>
<p><strong>The Organization:</strong></p><p>Our client is a private, faith-based, non-profit organization dedicated to providing exceptional care within the community. They foster an environment of teamwork, staff involvement, and continuous personal development. With progressive leadership and a commitment to collaboration, they are expanding the Finance Team and are hiring for a Controller.<strong> This role is 100% onsite in St Catharines. </strong></p><p><br></p><p><strong>The Role:</strong></p><p>As the Controller, you will report to the Assistant Director of Finance and play a vital role in optimizing the organization's business efficiency and supporting strategic objectives. This role will involve month-end close, financial reporting, cash flow management, financial analysis, budgeting/forecasting, account reconciliations, and other accounting functions focused on maintaining a robust system of controls, delivering actionable insights, and ensuring compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate precise and dependable financial records and reports to meet the needs of internal and external stakeholders.</li><li>Evaluate financial performance by comparing actual results to projected plans and forecasts, highlighting essential performance metrics.</li><li>Oversee month-end and year-end close procedures while managing the reconciliation of accounts payable, accounts receivable, and payroll records.</li><li>Develop cash flow statements and annual budgets, working collaboratively with cross-departmental teams.</li><li>Ensure adherence to Ministry funding guidelines and accurately complete government reporting tasks.</li><li>Coordinate and oversee the preparation of audit materials for year-end submissions.</li><li>Identify opportunities to streamline financial processes and implement enhancements for greater operational efficiency.</li><li>Support the deployment of new software and systems, improving organizational reporting capabilities.</li><li>Guide and mentor team members to foster skill development and advance their professional growth within the organization.</li></ul><p><strong>What is in it for You?</strong></p><ul><li>Competitive compensation package.</li><li>Comprehensive medical, dental, and vision benefits.</li><li>Generous vacation, personal time and sick day policies.</li><li>Employer contribution to RRSPs.</li><li>Free parking and access to onsite Fitness & Wellness facilities.</li><li>Opportunity to give back to the local community.</li><li>A supportive, progressive work environment fostering onsite collaboration and innovation.</li><li>Exciting career growth opportunities within the Finance team.</li></ul><p><br></p><p><br></p>
We are looking for a highly organized and detail-oriented Executive Business Coordinator to provide essential support to our Managing Director and oversee the smooth operation of daily business functions. This role combines elements of executive assistance, financial administration, office management, and technology optimization. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and a keen interest in leveraging technology to enhance efficiency.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Managing Director, including managing schedules, organizing meetings, and preparing reports.<br>• Assist with client communications, follow-ups, and after-sales care to maintain strong relationships.<br>• Oversee financial tasks such as invoicing, accounts receivable/payable, and reconciling financial records.<br>• Coordinate with external bookkeepers to prepare financial summaries and ensure accurate billing and collections.<br>• Manage the day-to-day operations of the office, including supply inventory, vendor services, and equipment maintenance.<br>• Maintain secure and organized digital and physical records, ensuring compliance with organizational standards.<br>• Build and nurture relationships with clients and suppliers, addressing inquiries and coordinating onboarding processes.<br>• Identify and implement automation tools to streamline invoicing, document management, and communication workflows.<br>• Stay informed about emerging technologies and recommend solutions to improve business processes.<br>• Ensure all compliance requirements, such as inspections and certifications, are met in a timely manner.
<p><strong>Estimator – Power Utilities Construction</strong></p><p><strong>Location:</strong> Abbotsford, BC</p><p><strong>Salary: </strong>$100,000 - 110,000</p><p><br></p><p><strong>About the Company</strong></p><p>Our client is a <strong>Canadian-owned utility contractor</strong> with a strong reputation for reliability, safety, and quality. With projects spanning across Western Canada, they deliver essential <strong>construction and maintenance services in the power utility sector</strong>, supporting major infrastructure and energy initiatives that keep communities connected.</p><p><br></p><p><strong>The Opportunity</strong></p><p>Are you a detail-driven Estimator who thrives in a collaborative environment? This is your chance to join a <strong>growing, forward-thinking team</strong> where your expertise directly contributes to winning bids and delivering successful projects. Reporting to the <strong>Director of Project Services</strong>, you’ll play a key role in preparing accurate, competitive cost estimates and continuously improving internal tools and processes. Every day brings a new challenge — from interpreting drawings and specs to collaborating with suppliers and project teams on major infrastructure builds.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Partner with the Lead Estimator and project teams to prepare competitive bids and detailed cost estimates.</li><li>Interpret drawings and specifications to determine scope, materials, and resource requirements.</li><li>Perform quantity takeoffs and cost breakdowns across all phases of construction.</li><li>Source and evaluate pricing from subcontractors, suppliers, and equipment vendors.</li><li>Validate estimates against historical data and current market trends.</li><li>Maintain clear documentation and organized backup for all estimate figures.</li><li>Support continuous improvement of estimating tools, processes, and systems.</li><li>Participate in post-bid reviews to identify lessons learned and areas for improvement.</li></ul>
We are looking for a skilled Property Accountant to join our team in Oakville, Ontario. In this role, you will oversee a wide range of accounting functions to ensure accuracy and compliance while supporting property managers and staff. This position requires strong analytical skills, attention to detail, and the ability to manage multiple tasks effectively.<br><br>Responsibilities:<br>• Prepare and analyze operating statements and financial reports to ensure they align with budget expectations.<br>• Perform bank reconciliations and maintain accurate records for all accounts.<br>• Oversee taxes, maintenance, and insurance matters within the property portfolio.<br>• Reconcile lead accounts and ensure they balance with subledgers.<br>• Coordinate corporate tax payments and filings in compliance with regulations.<br>• Respond to client and auditor inquiries regarding financial data and provide timely resolutions.<br>• Facilitate the transfer of new client data, collaborating with internal teams to ensure a seamless process.<br>• Assist the Controller with preparing proposals for new clients and supporting implementation reviews.<br>• Review accounts payable to ensure compliance with accounting standards and timely cheque processing.<br>• Complete assigned accounting tasks and special projects as directed by senior leadership.
<p>Are you a detail-oriented accounting professional with a passion for the real estate industry? Robert Half is partnering with a well-established client to find a skilled Commercial Property Accountant to join their team. If you thrive in a collaborative environment and enjoy managing financial operations for commercial property portfolios, this opportunity is for you!</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Handle all property-level accounting functions, including accounts payable, accounts receivable, and general ledger maintenance</li><li>Prepare and review monthly, quarterly, and yearly financial reports for a portfolio of commercial properties</li><li>Execute CAM reconciliations and oversee lease administration for accurate billing purposes</li><li>Assist with audits and ensure compliance with industry regulations and internal policies</li><li>Ensure accurate tracking of property expenses, real estate taxes, insurance, and operating budgets</li><li>Recommend process improvements to streamline accounting systems and improve efficiency</li><li>Provide detailed variance analysis reports; identify issues and provide recommendations</li><li>Collaborate with property managers and owners to deliver clear financial insights and resolve accounting-related inquiries</li></ul>
