We are looking for an Administrative Assistant to support daily office operations through a long-term contract opportunity. This position blends front-desk coordination, general administrative support, and accounts payable assistance, making it ideal for someone who enjoys variety in a fast-paced, detail-oriented setting. The successful candidate will help keep the office organized, provide a welcoming experience for visitors, and ensure documentation, scheduling, and financial records are handled with accuracy and care.<br><br>Responsibilities:<br>• Welcome visitors and clients courteously, oversee sign-in activities, and help create a positive front-office experience.<br>• Coordinate calendars, arrange meetings, and manage boardroom bookings to support smooth day-to-day operations.<br>• Keep the reception and common office areas presentable while handling incoming mail, courier packages, and outgoing deliveries.<br>• Maintain digital records and administrative documents with a high level of accuracy and organization.<br>• Respond to general questions by phone and email, and share appropriate information about the company’s products and services.<br>• Prepare routine correspondence, process administrative paperwork, and provide day-to-day support to multiple departments as required.<br>• Track office supply levels, place replenishment orders, and assist with organizing quarterly health and safety meetings.<br>• Enter invoice details into the company’s accounting system, support vendor statement reviews, and assist with other accounts payable activities as assigned.
<p>We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound communications, including phone calls, emails, and correspondence.</p><p>• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.</p><p>• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.</p><p>• Support insurance renewals and other operational tasks.</p><p>• Prepare and edit documents, presentations, and reports using Microsoft Office tools.</p><p>• Collaborate with diverse business units to ensure seamless administrative support across projects.</p><p>• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.</p><p>• Monitor and manage supplies, ensuring the office is well-stocked and operational.</p><p>• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.</p>
<p>Are you looking to advance your administrative career and support a team of industry-recognized professionals dedicated to solving complex environmental challenges? An innovative, international engineering and consulting firm is seeking a motivated Administrative Assistant for its Burnaby, Vancouver office. This is a full-time, on-site position with no remote work option.</p><p><br></p><p>About the Employer:</p><p>The organization is known for technical leadership and exceptional client service, supporting both private and public sector clients on projects related to environment, natural resources, and civil infrastructure. Employees can expect competitive compensation, comprehensive benefits, and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, edit, and format technical documents, proposals, reports, and training materials using advanced word processing and standardized templates. Proofread and ensure documents meet professional standards.</li><li>Use advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and various digital systems. Support the use of online tools for event coordination and supply management.</li><li>Assist with a wide range of project-related administrative tasks, including proposal initiation, research, calendar management, and maintaining deliverable schedules.</li><li>Oversee daily office management, including inventory, equipment maintenance, filing systems, and courier shipments—including international and customs documentation.</li><li>Organize meetings, conferences, webinars, and travel arrangements. Act as a liaison among internal teams, clients, and management.</li><li>Review and code invoices, and support accounts payable and receivable functions.</li><li>Assist in training new administrative staff, manage confidential filing systems, and perform business-related errands as needed.</li></ul>
<p>Our client is looking for a dedicated Administrative Assistant to join their team in Ottawa, Ontario, on a long-term contract basis. This position offers an opportunity to work closely with a Risk Manager, contributing to essential administrative tasks and ensuring smooth operations. If you are detail-oriented and have a strong command of advanced Excel skills, this role may be an excellent fit for you.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage a high volume of documentation with precision and organization.</p><p>• Collaborate with the Risk Manager to support daily administrative needs.</p><p>• Utilize advanced Microsoft Excel functions to analyze and organize data effectively.</p><p>• Handle inbound and outbound calls, providing attentive and courteous assistance.</p><p>• Maintain accurate records through efficient data entry processes.</p><p>• Coordinate email correspondence, ensuring timely responses and clear communication.</p><p>• Schedule appointments and manage calendars to optimize workflow.</p><p>• Prepare well-organized presentations and reports using Microsoft PowerPoint.</p><p>• Perform general office duties, including organizing files and managing supplies.</p>
We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software sector. This position supports daily office coordination by serving as a welcoming first point of contact, organizing administrative activities, and helping the team stay on schedule. The successful candidate will bring strong judgement, attention to detail, and the ability to manage multiple priorities independently in a fast-paced workplace.<br><br>Responsibilities:<br>• Welcome visitors, manage front-desk activity, and provide a welcoming and attentive reception and concierge experience for employees, guests, and service providers.<br>• Coordinate calendars, book appointments, and assist with meeting and event logistics to ensure smooth day-to-day operations for the team.<br>• Monitor incoming and outgoing shipments, track deliveries, and maintain organized records for mail, packages, and related correspondence.<br>• Liaise with external vendors and building operations to resolve on-site concerns promptly and keep workplace services running efficiently.<br>• Respond to phone calls and email inquiries with a high standard of customer service, directing requests to the appropriate contacts when needed.<br>• Provide administrative support through data entry, document preparation, and routine updates using Microsoft Office and Office 365 applications.<br>• Assist with event setup, coordination, and follow-up activities to support internal meetings and workplace functions.<br>• Work independently to prioritize tasks, follow through on outstanding items, and maintain an organized and responsive office environment.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential support to ensure smooth daily operations, including vendor coordination, event assistance, and general administrative tasks. This is an excellent opportunity to work independently while contributing to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Coordinate with building operations to address and resolve onsite issues efficiently.<br>• Manage vendor communications to ensure timely follow-ups and task completion.<br>• Oversee shipping and receiving processes, ensuring accuracy and timely deliveries.<br>• Provide reception and concierge support, offering a courteous and welcoming experience.<br>• Assist in planning, organizing, and supporting events, including scheduling and logistics.<br>• Maintain schedules and appointments for team members, ensuring effective time management.<br>• Respond to inbound calls and email correspondence with courtesy and promptness.<br>• Handle data entry tasks, ensuring accuracy and maintaining organized records.<br>• Utilize Office tools, including Word, Excel, Outlook, and PowerPoint, to complete various administrative tasks.<br>• Deliver exceptional customer service by addressing inquiries and assisting clients as needed.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Vancouver, British Columbia. In this role, you will provide essential support to the legal services department, ensuring smooth operations and seamless coordination within a meticulous and collaborative work environment. This is a 3-6 month contract position offering a hybrid work arrangement.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit expense reports accurately and in a timely manner.</p><p>• Format and revise legal documents to ensure consistency and compliance.</p><p>• Provide administrative support to the legal services team, including scheduling meetings and ordering catering.</p><p>• Coordinate room bookings and set up meeting spaces for team events.</p><p>• Assist with planning and logistics for large-scale events, including liaising with external participants.</p><p>• Manage email correspondence and ensure timely responses to inquiries.</p><p>• Utilize SharePoint to organize and maintain departmental files and records.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Perform data entry tasks with high attention to detail.</p><p>• Maintain a meticulous and organized workspace in alignment with business casual standards.</p>
<p>Robert Half Canada is seeking an organized and proactive <strong>Administrative Assistant</strong> for a growing private wealth management team. This role offers the opportunity to provide essential administrative support in a professional, client-focused environment.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of administrative tasks including scheduling, correspondence, and document management.</li><li>Prepare and process client paperwork with confidentiality and attention to detail.</li><li>Coordinate meetings, travel arrangements, and calendar management for team members.</li><li>Maintain and update filing systems, both physical and electronic.</li><li>Handle incoming phone calls, emails, and client inquiries promptly and professionally.</li><li>Support the preparation of reports, presentations, and other client materials.</li><li>Assist with special projects as assigned.</li></ul><p><br></p>
We are looking for a highly skilled Executive Assistant to join a dynamic non-profit organization in Toronto, Ontario. This Contract to permanent position involves providing critical administrative support to the Executive Director while ensuring seamless coordination of daily operations. If you thrive in a fast-paced hybrid environment and have a passion for organizational excellence, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Executive Director, including managing calendars, organizing documents, and coordinating meeting logistics.<br>• Prepare and distribute agendas, minutes, and materials for internal staff and board meetings with precision and timeliness.<br>• Handle administrative paperwork and correspondence, ensuring proper filing and record maintenance.<br>• Facilitate weekly leadership and board meetings, addressing logistical and administrative requirements.<br>• Assist in enhancing performance management systems and developing job descriptions to support organizational growth.<br>• Take ownership of setting agendas for staff meetings, transitioning this responsibility from the Executive Director.<br>• Organize, review, and process documents related to regional expansion and government relations, leveraging any relevant experience in political or government affairs.<br>• Perform general office coordination tasks, maintaining a high level of attention to detail and organizational efficiency.<br>• Work independently in a hybrid work environment, ensuring onsite support three days per week.
<p><strong>Legal Administrative Assistant – Insurance Litigation</strong></p><p><strong> </strong></p><p>We are seeking a professional Legal Administrative Assistant to join a well-established litigation boutique in Downtown Vancouver. This is a confidential search for a firm recognized for its approachable leadership and a genuine commitment to work-life balance. Supporting an Insurance Defence Partner, you will be part of a team that values open communication and professional development.</p><p> </p><p><strong>The Opportunity</strong></p><p>This role offers a sophisticated litigation practice within a supportive boutique environment. Key responsibilities include:</p><ul><li><strong>Litigation Support:</strong> Preparing and formatting court documents, including application records, books of authorities, and appeal books.</li><li><strong>File Management:</strong> Managing the full file lifecycle from opening to closing; maintaining a diligent BF system for limitation dates.</li><li><strong>Administrative Coordination:</strong> Handling client billing, scheduling appointments, and managing correspondence with opposing counsel and experts.</li></ul><p><strong>Why Join This Team?</strong></p><ul><li><strong>Work-Life Balance:</strong> We offer a hybrid onsite-remote work structure with the option for additional earned flex days off every few weeks.</li><li><strong>Comprehensive Benefits:</strong> 100% employer-paid extended health benefits, an annual Health Spending Account, and an RRSP matching program.</li><li><strong>Supportive Culture:</strong> Work with an easygoing team that is open to feedback and values a healthy office dynamic.</li></ul>
We are looking for a detail-oriented Office Assistant to join our team at a manufacturing facility in Cambridge, Ontario. In this contract position, you will provide essential administrative support to a small, collaborative team, ensuring the smooth operation of day-to-day office functions. This role offers an excellent opportunity for a motivated individual with strong organizational and communication skills.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a courteous and welcoming manner.<br>• Handle general office tasks such as photocopying, scanning, mailing, and faxing.<br>• Organize and distribute incoming correspondence, as well as prepare and send outgoing mail.<br>• Maintain office supplies inventory and coordinate the upkeep of office equipment.<br>• Manage both electronic and physical filing systems to ensure accurate record-keeping.<br>• Schedule and arrange meetings, appointments, and travel plans for managers.<br>• Assist with customer invoicing processes and ensure accurate tracking.<br>• Support data entry, billing, and other clerical duties as needed.<br>• Collaborate with team members to address administrative needs and improve efficiency.
<p>We are looking for an experienced <strong>Executive Assistant</strong> to provide comprehensive support to our leadership team in Toronto, Ontario. This role is integral to ensuring the smooth operation of executive functions, including calendar management, project coordination, and administrative tasks. If you are detail-oriented, proactive, and thrive in a dynamic healthcare environment, this opportunity is perfect for you.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Manage complex calendars and scheduling needs, ensuring seamless coordination of meetings and appointments.</p><p>• Anticipate administrative challenges and proactively address them to support executive priorities.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Prepare correspondence, briefing materials, meeting agendas, and other documentation.</p><p>• Coordinate cross-functional tasks and track project timelines and deliverables.</p><p>• Support organizational development initiatives with light project management activities.</p><p>• Draft and format reports, presentations, and visual dashboards that align with organizational branding.</p><p>• Process contracts, purchase orders, and expense reports while monitoring departmental budgets.</p><p>• Organize and support meetings, including preparing agendas, minutes, and follow-up communications.</p><p>• Collaborate with internal teams and external stakeholders to ensure smooth operations and timely execution of tasks.</p>
<p>We are looking for a dedicated and highly organized Executive Assistant to join our clients team on a contract basis in Ottawa, Ontario. In this role, you will provide comprehensive support to senior leaders, ensuring the smooth execution of daily operations and strategic initiatives. The ideal candidate will excel in managing confidential information, multitasking, and delivering exceptional service in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and oversee the scheduling of meetings, appointments, and events for senior executives.</p><p>• Prepare and edit confidential documents, presentations, and reports with a high level of accuracy.</p><p>• Take detailed meeting minutes and track follow-up actions to ensure timely completion.</p><p>• Organize and manage travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Process and submit expense reports, ensuring compliance with company policies and deadlines.</p><p>• Monitor and track progress on strategic initiatives, providing regular updates to stakeholders.</p><p>• Develop and distribute marketing packages and materials as needed.</p><p>• Utilize tools such as CRM systems, timekeeping platforms, and collaboration software to support daily operations.</p><p>• Ensure smooth communication and collaboration within the team and with external partners.</p>
<p>We are looking for an experienced Property Accountant to join our clients team in Vancouver, British Columbia. This is a long-term contract position with the potential to transition into a permanent role. The ideal candidate will possess strong skills in property accounting, accounts receivable, and reconciliation processes, and will thrive in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Perform account reconciliations and resolve discrepancies in tenant accounts.</p><p>• Calculate percentage-based rent charges and ensure accurate billing.</p><p>• Manage accounts receivable processes, including billing and collections.</p><p>• Prepare and review exception reports to address escalations effectively.</p><p>• Maintain accurate financial records for a diverse portfolio of commercial properties.</p><p>• Collaborate with supervisors and administrative staff to ensure seamless workflow.</p><p>• Utilize Yardi software to manage property accounting functions efficiently.</p><p>• Conduct bank reconciliations and resolve issues promptly.</p><p>• Support financial reporting and provide insights for management decisions.</p><p>• Assist with onboarding and training new team members as required.</p>
We are looking for a dedicated Associate Lawyer specializing in Family Law to join our team in Toronto, Ontario. In this role, you will manage diverse family law matters while collaborating with senior lawyers to refine your skills and expertise. This position is an excellent opportunity for a motivated detail oriented individual to provide exceptional client service and advance their career in family law.<br><br>Responsibilities:<br>• Handle family law cases appropriate to your level of experience, with guidance and mentorship from senior lawyers.<br>• Apply knowledge of Family Law Rules and relevant legislation to develop effective case strategies.<br>• Conduct thorough legal research, analyze legislation, and integrate findings into case plans.<br>• Draft high-quality legal documents, including pleadings, motions, conference briefs, affidavits, and settlement agreements.<br>• Prepare domestic contracts such as separation agreements and minutes of settlement tailored to client needs.<br>• Review and draft financial statements and property-related disclosures as required for family law matters.<br>• Maintain consistent communication with clients to ensure they are informed, supported, and aware of legal options.<br>• Represent clients effectively during mediations, arbitrations, conferences, motions, and trials.<br>• Collaborate with law clerks and administrative staff to meet deadlines and progress files efficiently.<br>• Actively engage in mentorship programs, implementing feedback to support detail oriented growth.
<p><strong>Legal Assistant (Infrastructure)</strong></p><p><br></p><p><strong>The Role</strong></p><p>This senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices.</p><p><br></p><p><strong>Core Responsibilities</strong></p><p><br></p><p><strong>1. Advanced Document Production & Technical Editing</strong></p><ul><li><strong>Drafting & Revisions:</strong> Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li><strong>Technical Suite:</strong> Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul><p><strong>2. Practice & Logistics Management</strong></p><ul><li><strong>Strategic Scheduling:</strong> Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li><strong>Travel & Travel Support:</strong> Oversee and coordinate intricate business travel arrangements.</li><li><strong>Information Systems:</strong> Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul><p><strong>3. Financial & Operational Liaison</strong></p><ul><li><strong>Billing Coordination:</strong> Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li><strong>Communication Hub:</strong> Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li><strong>Resource Delegation:</strong> Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
Reporting to a program manager, the Home Support Coordinator assists in coordinating and monitoring service for community clients and scheduling workers in both the community and other Reconnect programs. The successful candidate will in, collaboration with their manager, monitor, support and assist in directing Home Support Workers and program staff and maintain appropriate records. The duties and responsibilities of this position include but are not limited to:<br> <br>• Receives and handles issues including service scheduling, cancellations, billing, etc. and seeks the support of management when needed;<br>• Works closely with Case Workers and management to assure that client care plans are incorporated in service delivery;<br>• Point person for scheduling client services in Services for Seniors programs;<br>• Maintains and files all required documentation, statistics and records for the department;<br>• Completes all other duties as assigned by the program manager.<br> <br>The successful candidate will possess:<br>• Community College Diploma in related field;<br>• Two or more years related experience; preferably in a health care setting;<br>• Minimum 2 years electronic scheduling experience.<br> <br> <br>Key skills and abilities we are looking for:<br> <br>• Sound organizational skills with the ability to multi-task and meet conflicting deadlines are essential; <br>• Demonstrated problem-solving skills;<br>• Self-directed and independent, but also experienced in working effectively as a member of multi-disciplinary team, which includes internal and external stakeholders;<br>• Excellent interpersonal and communication skills, and ability to effectively act as an agent for Reconnect with internal and external stakeholders;<br>• Applied computer skills (Microsoft Office, Client Information Systems, Scheduling softwares);<br>• Fluency in a second language is a strong asset.<br> <br>Special Requirements:<br>• Criminal all candidates required to undergo background check;<br>• Must be willing to work flexible hours to fulfill the needs of the position, as required;<br>• Must be willing to work weekends and some statutory holidays. <br> <br>Who we are:<br>Reconnect Community Health Services is a not-for-profit health service organization located in the west end of Toronto. We provide services for seniors, caregivers, and people living with mental health and addictions concerns.
<p>We’re looking for a resourceful and detail-driven Executive Assistant to partner closely with a senior leader and help drive day-to-day effectiveness. This role goes beyond traditional administrative support — it plays a key part in keeping priorities on track, ensuring alignment across teams, and enabling leadership to stay focused on high-impact work.</p><p><br></p><p>The ideal candidate is someone who is naturally organized, forward-thinking, and comfortable operating in a fast-moving environment where priorities can shift.</p><p><br></p><p>How You’ll Contribute</p><p>Keeping Leadership on Track</p><ul><li>Oversee and optimize a complex schedule, ensuring time is aligned with key priorities</li><li>Coordinate meetings and commitments across internal teams and external contacts</li><li>Anticipate conflicts, adjust plans as needed, and ensure time is used effectively</li><li>Support inbox management, including drafting responses and prioritizing communications</li></ul><p>Driving Meeting Effectiveness</p><ul><li>Organize agendas, materials, and key context ahead of meetings</li><li>Capture important takeaways and next steps when required</li><li>Follow up on action items to keep initiatives moving forward</li><li>Assist in planning off-sites, leadership sessions, and internal events</li></ul><p>Connecting Teams and Priorities</p><ul><li>Act as a central point of contact between leadership and various teams</li><li>Support preparation of presentations, updates, and internal communications</li><li>Help coordinate onboarding activities for senior team members</li><li>Track progress on key initiatives and help maintain momentum</li></ul><p>Supporting External Interactions</p><ul><li>Arrange and prepare for meetings with external stakeholders</li><li>Compile background information and briefing materials</li><li>Assist with follow-up communications as needed</li><li>Handle sensitive information with a high level of confidentiality</li></ul><p><br></p><p><br></p>
<p>We are partnering with a well‑established, patient‑focused healthcare clinic to recruit an experienced <strong>Operations Specialist</strong>. This role provides high‑level administrative and operational support to the management team and plays a key part in supporting both clinic operations and the overall employee experience. This opportunity is ideal for a highly organized, proactive professional who enjoys variety, takes pride in precision, and thrives in a fast‑paced clinical environment.</p><p><br></p><p><strong>The Opportunity</strong></p><p>Reporting to the clinic’s leadership team, the Operations Specialist will support daily administrative functions while also contributing to HR, payroll, and finance‑related processes. The successful candidate will act as a key liaison between management and staff, ensuring smooth workflows, accurate documentation, and timely follow‑through.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Operational Support</strong></p><ul><li>Coordinate and manage day‑to‑day administrative requirements, including master calendars, shared email inboxes, document management, and reporting</li><li>Prepare accurate reports and complete coding activities within established deadlines</li><li>Build, organize, and maintain a centralized master document library</li><li>Support special projects to improve operational efficiency, processes, and procedures</li><li>Work collaboratively with management and team leads to enhance current practices</li></ul><p><strong>Human Resources & People Support</strong></p><ul><li>Provide recruitment support by creating and updating job postings, screening candidates, and coordinating interviews</li><li>Prepare documentation and assist with onboarding, offboarding, and leaves of absence</li><li>Maintain and update employee handbooks and training packages</li><li>Administer staff performance review processes, including preparing documents, tracking timelines, and scheduling meetings</li><li>Maintain employee records with strict confidentiality, including certifications and compliance documentation</li><li>Support benefits administration for extended benefit programs</li><li>Provide excellent internal customer service to employees across the organization</li></ul><p><strong>Payroll, Finance & Events</strong></p><ul><li>Assist with payroll administration processes</li><li>Support accounts payable activities</li><li>Coordinate logistical aspects of staff events, training sessions, and internal initiatives</li><li>Assist with internal data management related to staff communications, resources, and opportunities</li></ul><p><strong>Why This Role?</strong></p><ul><li>Join a respected healthcare organization with a strong focus on patient care and staff support</li><li>Play a visible and meaningful role supporting leadership and employees</li><li>Broad scope of responsibility with variety and opportunity to contribute beyond traditional administration</li><li>Stable, professional environment with collaborative leadership</li></ul><p>This is a full-time, permanent, in office role that provides a competitive salary as well as full health and dental benefits. Apply today!</p>
<p>A respected and community-focused organization in the Lower Mainland is seeking a highly experienced Executive Assistant to the CEO to provide strategic, administrative, and confidential support at the executive level.</p><p><br></p><p>This organization delivers impactful programs and services across multiple divisions and is deeply committed to supporting Indigenous communities. The successful candidate will play a critical role in ensuring the smooth operation of the CEO’s office while acting as a key liaison across internal teams, Board members, and external stakeholders.</p><p><br></p><p>Reporting directly to the CEO, the Executive Assistant will manage complex priorities, coordinate executive-level communications, and support governance and organizational initiatives. This role requires sound judgment, discretion, and the ability to navigate sensitive and high-level matters with professionalism.</p><p><br></p><p>You will act as the primary point of contact and gatekeeper for the CEO’s office, ensuring alignment of priorities, efficient workflow, and timely execution of key initiatives.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Executive & Administrative Support</strong></p><ul><li>Manage the CEO’s calendar, meetings, travel, and daily priorities</li><li>Screen and respond to communications, ensuring appropriate prioritization</li><li>Prepare high-level documents, reports, presentations, and briefing materials</li><li>Draft speaking notes, correspondence, and key messaging</li><li>Maintain confidential records and filing systems</li><li>Anticipate executive needs and proactively support decision-making</li></ul><p><strong>Board & Governance Support</strong></p><ul><li>Coordinate Board of Directors meetings, materials, and communications</li><li>Prepare agendas, board packages, and meeting minutes</li><li>Track action items and maintain governance documentation</li><li>Support annual board planning, including meetings, AGMs, and committees</li></ul><p><strong>Organizational Coordination</strong></p><ul><li>Support cross-functional initiatives and leadership team priorities</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Assist with organizational events, partnerships, and stakeholder engagement</li><li>Track deliverables, timelines, and key organizational commitments</li></ul><p><strong>Project & Strategic Support</strong></p><ul><li>Conduct research and prepare briefing notes to inform decision-making</li><li>Support strategic planning initiatives and organizational reporting</li><li>Assist with special projects, ensuring timelines and quality standards are met</li></ul><p><strong>Operations & Logistics</strong></p><ul><li>Coordinate meetings, travel, and executive-level events</li><li>Prepare expense reports and manage administrative logistics</li><li>Act as a professional representative of the CEO when required</li></ul><p><br></p>
<p><strong>Office Experience Assistant – 1-Year Contract</strong></p><p><br></p><p>Are you passionate about creating outstanding workplace experiences? Our client, a top consulting firm, is seeking an <strong>Office Experience Assistant</strong> to join their high-performing team in downtown Toronto. In this fully on-site role, you’ll be a key contributor to a welcoming, professional, and well-maintained office environment. This is an excellent opportunity for someone looking to grow their career in administrative support, office services, or hospitality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and maintain general office appearance and cleanliness across shared spaces, meeting rooms, and kitchen areas</li><li>Restock supplies in kitchens and collaborative zones, manage inventory, and order as needed</li><li>Coordinate catering logistics for internal meetings and events, including setup, teardown, and food service presentation</li><li>Liaise with vendors, building staff, and facilities teams for repairs or routine maintenance requests</li><li>Set up furniture and configuration for meetings; ensure conference rooms are equipped and ready, including basic tech support needs</li><li>Support internal events, from signage to logistics and oversight</li><li>Provide backup coverage to adjacent teams, including greeting visitors, handling guest registration and amenities, and closing the office at day’s end</li><li>Assist guests and staff with navigating the office, including guidance on desk reservation systems, IT access, and general queries</li><li>Manage visitor logs, print badges, and maintain compliance with security protocols</li><li>Triage meeting support requests and communicate with appropriate teams for timely resolution</li></ul>
<p>Our client, a leading international organization recognized for its commitment to social, commercial, and environmental impact, is seeking an experienced Executive Assistant. As Executive Assistant, you will provide critical administrative support to 2 Senior Leaders in the Vancouver office. Your organizational skills, discretion, and ability to anticipate needs will be essential to the seamless execution of leadership and department objectives. You will work closely with senior leadership and support the broader development team, collaborating across departments to facilitate high-level operations and reporting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Offer executive-level administrative support to the 2 Senior Leaders and act as a trusted liaison for the wider team.</li><li>Manage complex calendars, coordinate travel, process expense reports, and organize memberships, conferences, and events.</li><li>Compile and coordinate quarterly departmental and Board reporting, ensuring deadlines and deliverables are met across teams.</li><li>Assist in preparing and reviewing the administrative budget for the team, proactively monitoring spending and identifying savings opportunities.</li><li>Handle end-to-end meeting administration, including scheduling, logistics, minute taking, distribution of materials, and follow-up on action items.</li><li>Support the team with ad-hoc needs, and work closely with other Executive Assistants for effective knowledge sharing and collaboration.</li><li>Manage departmental memberships and sponsorships, maximizing available benefits for the organization.</li><li>Ensure compliance with Health & Safety standards during all work activities.</li></ul><p><br></p>
<p>Our client in the Mortgage and Investment sector is looking to add a talented Mortgage Assistant to their team. The organization is expanding its administrative team to provide additional support to the President and the Mortgage Administration group. This is a newly created position designed to enhance workflow efficiency and ensure consistent executive coverage during busy periods.</p><p><br></p><p><strong>Day in the Life:</strong></p><ul><li>Start the day reviewing and organizing the President’s inbox, flagging key priorities.</li><li>Manage inbound calls and emails from clients, brokers, and legal partners.</li><li>Prepare mortgage funding and payout documentation.</li><li>Support a small, close-knit admin team with general office duties, scanning, and filing.</li><li>Collaborate with colleagues to ensure timely, accurate administrative support across departments.</li></ul><p><br></p><p><br></p>
<p>Robert Half is currently searching for an Executive Assistant to provide dependable, high-level support to senior leadership with our manufacturing client in Edmonton, Alberta. This position is suited to someone who can manage competing priorities, protect confidential information, and keep executive activities running smoothly in a fast-paced environment. The successful candidate will bring strong judgement, excellent communication skills, and a proactive approach to coordinating schedules, meetings, travel, and administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Oversee executive calendars by arranging appointments, adjusting priorities, and ensuring leaders are prepared for critical commitments.</p><p>• Prepare and refine correspondence, reports, presentation materials, and briefing documents that support informed decision-making.</p><p>• Organize leadership and board-related meetings, including agenda planning, document distribution, minute-taking, and follow-up on outstanding actions.</p><p>• Coordinate business travel from initial booking through itinerary preparation, accommodations, and related logistics for domestic and international trips.</p><p>• Process and reconcile executive expenses accurately while ensuring alignment with company policies and submission timelines.</p><p>• Serve as a reliable point of contact for internal and external stakeholders, directing inquiries and managing access to executives appropriately.</p><p>• Maintain secure and well-structured digital and physical records to support efficient retrieval of important information.</p><p>• Contribute to cross-department initiatives and administrative improvement efforts in partnership with teams such as HR, IT, finance, and facilities.</p><p>• Anticipate operational needs, identify issues early, and take appropriate action to keep executive workflows on track</p>
We are looking for an organized and proactive Assistant Property Manager to join our team in Toronto, Ontario. This role involves overseeing the daily operations of a large property, including medical offices and tenant spaces, while ensuring high standards of maintenance and tenant satisfaction. The ideal candidate will have strong administrative skills, real estate knowledge, and the ability to handle lease agreements and construction-related tasks efficiently.<br><br>Responsibilities:<br>• Coordinate daily property operations, ensuring smooth functioning and addressing tenant concerns promptly.<br>• Assist with lease management, including drafting agreements, renewals, and tracking compliance.<br>• Oversee maintenance activities, responding to issues such as leaks and ensuring timely resolutions.<br>• Support construction and renovation projects, collaborating with contractors and ensuring adherence to schedules.<br>• Communicate effectively with tenants, addressing inquiries and fostering positive relationships.<br>• Maintain accurate records and organize property-related documents for easy accessibility.<br>• Monitor budgets, track expenses, and assist with financial reporting.<br>• Utilize property management software, such as Yardi, to streamline processes and enhance efficiency.<br>• Prepare presentations and reports using Microsoft Excel and PowerPoint to support decision-making.<br>• Collaborate with the property management team to ensure consistent service delivery and operational excellence.
