73 results for Accounting Assistant in All Locations
Accounting AssistantWe are offering a short term contract employment opportunity for an Accounting Assistant in the non-profit sector. Your role will be centered around maintaining precise records and handling complex inquiries related to property tax billings, payments, and collections. <br><br>Responsibilities:<br>• Administer property tax pre-authorized payment plans, including the dispatch of plan application forms and processing of completed applications.<br>• Oversee all aspects of property tax administration, including the processing of daily electronic tax and water payments received from financial institutions.<br>• Handle intricate public inquiries related to property tax billings, payments, and collections.<br>• Analyze account balances and assist in the collection of property tax arrears.<br>• Process customer credit applications with high accuracy and efficiency.<br>• Maintain accurate customer credit records.<br>• Responsible for processing all ownership changes, including verification of legal documents received, balances outstanding on properties, creating new customer ID’s, preparing and mailing of new ownership letters and surcharge invoices.<br>• Handle the issuance of Tax Certificates on a weekly basis, including maintaining lawyer files.<br>• Administer the Tax Appeal tracking log and assist with filing of Section 357/358 applications to Municipal Property Assessment Corporation (MPAC).<br>• Deal with incoming calls relating to tax arrears, making suitable payment arrangements for the taxpayer and the Municipality.Accounting ClerkWe are offering an exciting opportunity in the finance industry, specifically for an Accounting Clerk role. As an Accounting Clerk, you will undertake a variety of financial and non-financial tasks to help ensure the company's revenues. Your responsibilities will include processing incoming payments and issuing necessary paperwork.<br><br>Responsibilities:<br>• Accurately perform data entry and account reconciliation<br>• Handle accounts payable and accounts receivable tasks<br>• Conduct invoice processing and billing procedures<br>• Utilize Microsoft Excel for various accounting tasks<br>• Operate QuickBooks for financial management<br>• Manage and organize financial records<br>• Respond to customer inquiries and resolve issues<br>• Track and monitor customer accounts and transactions.Accounting ClerkWe are offering an exciting opportunity for an Accounting Clerk in the industry, located in Pickering, Ontario. This position will be based in a detail-oriented workplace environment.<br><br>Responsibilities:<br>• Efficiently process customer credit applications<br>• Manage and maintain accurate customer credit records<br>• Resolve customer inquiries and offer support where needed<br>• Monitor customer accounts and take appropriate action<br>• Ensure accurate invoicing, including monthly progress draws and weekly invoicing<br>• Balance job sheets in line with Project Manager's job status files and maintain the filing system<br>• Handle Accounts Receivable tasks such as reconciling aged receivables report and contacting customers<br>• Process and prepare change orders for billing<br>• Submit substantial completion requests for publication<br>• Utilize Jonas Accounting Software, Excel Estimating system, and Microsoft Word processing for various tasks.Accounting ClerkWe are in search of an Accounting Clerk to join our team in Guelph, Ontario. In this role, you will be tasked with managing customer accounts, processing customer credit applications, and ensuring that records are accurate and up-to-date. You will also liaise with various branches and customers to resolve issues as they arise. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Manage and update the customer database on a regular basis.<br>• Ensure the accurate and efficient processing of customer credit applications.<br>• Liaise with branches and customers to investigate and resolve issues at various site locations.<br>• Maintain accurate records of customer credit.<br>• Monitor customer accounts and take necessary actions.<br>• Handle new customer contract creation and setup.<br>• Download and process sales transactions from different sites daily.<br>• Update prices as needed.<br>• Process daily reporting files from retail locations for sales, inventory and other reports.<br>• Prepare bank deposits regularly.<br>• Oversee accounting and reporting for all company-operated locations.<br>• Carry out daily reconciliation of processing A/R accounts.Accounting Clerk<p>We are in search of an Accounting Clerk to join our clients team in Ottawa, Ontario. This role offers a long term contract employment opportunity in the not-for-profit sector. As an Accounting Clerk, you will be primarily handling tasks such as data entry, journal entries, accounts payables, receivables, and assisting with year-end procedures and audits.</p><p><br></p><p>Responsibilities:</p><ul><li>Accurately processing journal entries as part of the accounting function</li><li>Assisting with audits to ensure financial compliance and transparency</li><li>Handling accounts payable and receivable, ensuring accurate record keeping</li><li>Supporting with year-end financial procedures to maintain fiscal responsibility</li><li>Executing data entry tasks with a high level of accuracy and efficiency</li><li>Utilizing software such as Sage 300 and Excel to manage and analyze financial data</li><li>Conducting bank reconciliations to ensure accurate financial reporting</li><li>Using skills in Oracle, QuickBooks, SAP for various accounting functions</li><li>Engaging in account reconciliation to maintain accurate financial records</li><li>Processing invoices as part of the billing function to ensure timely payments</li></ul>Accounts Receivable Clerk<p>We are offering contract employment opportunity for an Collectiosn Specialist in Vaughan, Ontario. This role is within the industry, where you will be tasked with the maintenance of customer records, processing of applications, and addressing customer inquiries. You will also monitor customer accounts and take necessary actions.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process customer credit applications </p><p>• Maintain up-to-date customer credit records </p><p>• Handle customer inquiries professionally, including resolving payment disputes and processing payments and refunds</p><p>• Provide detailed customer reconciliations and statements as required </p><p>• Monitor client accounts and review accounts in arrears to take appropriate actions</p><p>• Notify debtors of overdue payments and accounts via telephone, mail, and email, ensuring timely follow up if a reply is not received</p><p>• Locate debtors to arrange payment plans</p><p>• Use Microsoft Excel for various tasks.</p>Accounts Payable Clerk<p>We are seeking a skilled Accounts Payable Clerk to join our client's team. In this role, your primary responsibilities will include handling customer applications, maintaining accurate customer records, and resolving customer inquiries. You will also be responsible for managing customer accounts and executing necessary actions. The role is based in Winnipeg, Manitoba.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process customer credit applications accurately and efficiently.</p><p>• Maintain accurate customer credit records.</p><p>• Verify, reconcile, and process invoices, ensuring expense control.</p><p>• Expedite vendor payments, including check payments and EFTs, promptly.</p><p>• Reconcile vendor statements monthly and address any discrepancies or unresolved issues.</p><p>• Perform journal entries and reconcile general ledger accounts to ensure all bills and payments are accounted for and properly posted.</p><p>• Collaborate with other departments on equipment or product purchases, asset tracking, and inventory usage reconciliation.</p><p>• Assist with accounts payable activities during month-end and year-end closings.</p><p>• Perform other accounting and administrative tasks as needed.</p>Accounting Clerk<p>Nous recherchons un Commis comptable pour notre l'équipe de notre client basée à la Rive Sud, Québec. En tant que Commis comptable, vous serez chargé de soutenir les départements de comptabilité, de comptes à recevoir et de comptes à payer. Votre travail consistera à traiter les factures, à gérer les paiements dans différentes devises et à résoudre toute divergence entre les factures et le système comptable. 50% travail hybrid. </p><p><br></p><p>Responsabilités :</p><p>• Gérer les dépôts des clients (chèques, dépôts directs, transferts bancaires et cartes de crédit) dans diverses devises</p><p>• Réconcilier les dépôts entre le système comptable et la banque</p><p>• Assurer le suivi de la facturation</p><p>• Saisir les factures à payer dans le système comptable</p><p>• Vérifier les relevés de compte</p><p>• Résoudre les écarts entre les factures et le système comptable</p><p>• Traiter jusqu'à 60 factures par jour</p><p>• Communiquer efficacement, à l'oral et à l'écrit, et entretenir de bonnes relations interpersonnelles</p><p>• Gérer plusieurs tâches simultanément et prioriser les tâches</p><p>• Travailler en équipe</p><p>• Résoudre les problèmes de manière autonome et dynamique.</p>Accounting Clerk<p>Nous recherchons un Commis Comptable pour rejoindre notre l'équipe de notre client basée à SAINT-LAURENT, Québec. Le rôle principal du Commis Comptable sera de gérer les comptes clients, de maintenir des dossiers précis et de traiter les demandes de crédit des clients. Vous serez également responsable de la réconciliation des comptes, de la gestion des comptes fournisseurs et de la préparation des dépôts bancaires.</p><p><br></p><p>Responsabilités :</p><p>• Gérer et suivre les comptes clients pour assurer un paiement en temps opportun</p><p>• Maintenir des dossiers de comptes clients précis et à jour</p><p>• Traiter les demandes de crédit des clients en vérifiant les informations de crédit des nouveaux clients potentiels</p><p>• Préparer et envoyer les factures quotidiennes aux clients</p><p>• Préparer les dépôts bancaires et réconcilier quotidiennement les paiements avec les comptes clients</p><p>• Assurer le suivi des collections de comptes débiteurs</p><p>• Maintenir des relations positives avec les clients et divers départements internes</p><p>• Assister le contrôleur d'usine dans ses tâches quotidiennes</p><p>• Assurer le remplacement pour les fonctions de comptes fournisseurs lorsque nécessaire</p><p>• Réconcilier les comptes bancaires mensuels et maintenir les dossiers de l'entreprise.</p>AR & AP Assistant<p>We are offering an exciting opportunity in the automotive leasing industry. We are seeking an AR & AP Assistant who will be tasked with an array of responsibilities including maintaining accurate financial records, processing applications, and resolving customer inquiries. </p><p><br></p><p>Responsibilities:</p><p>● Assemble, review and verify invoices and cheque requests</p><p>● Sorting, coding and data entry vendor and manufacturer invoices</p><p>● Verify and match invoices to purchase orders</p><p>● Process on-demand cheques if any</p><p>● Process bi weekly cheque run</p><p>● Process monthly business office remittances</p><p>● Reconcile manufacturer statements</p><p>● Reconcile electronic transfer payments account</p><p>● Reconcile sublet and payables schedules</p><p>● Flag and clarify any unusual or questionable invoice items or prices</p><p>● Post transactions to journals, ledgers and other records</p><p>● Receive monthly credit card statements, gather receipts and prepare for payment.</p><p>● Reconcile accounts payable records with vendor statements.</p><p>● Prepare monthly analysis of expense accounts using Microsoft Excel</p><p>● Research and resolve invoice discrepancies and issues</p><p>● Correspond with vendors and respond to inquiries</p><p>● Prepare and complete month end expense posting & closing</p><p>● Track and reconcile all Prepaid and Accrual accounts</p><p>● Provide supporting documentation for audits</p><p>● Balancing of Intercompany Accounts on a monthly basis</p>Accounts Payable ClerkWe are seeking an Accounts Payable Clerk to join our team. In this role, you will be responsible for managing our accounts payable, ensuring accuracy in all transactions and fostering strong relationships with vendors. This role is within the manufacturing industry and offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Oversee the process of receiving packing slips from vendors or shipping companies.<br>• Compare invoices with corresponding packing slips to confirm that product details and quantities align.<br>• Handle data entry tasks by inputting invoice details into the accounts payable system.<br>• Generate necessary reports or documents associated with invoices or payments.<br>• Perform account reconciliations to verify the accuracy of financial records and rectify any discrepancies found.<br>• Make necessary adjustments or corrections related to accounts payable transactions through journal entries.<br>• Maintain open lines of communication with vendors to address invoice issues, inquire about payments, and rectify any discrepancies found during matching.<br>• Foster collaboration with shipping and receiving departments, as well as manufacturing staff, to ensure proper handling of shipments and address any issues that may arise during the process.Order Entry Clerk<p>We are seeking an Order Entry Clerk to join a dynamic team in the Healthcare industry. In this role, you will primarily be responsible for managing orders and addressing customer queries through email and phone. This role offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently manage order processing</p><p>• Process orders from purchase order receipts</p><p>• Address customer inquiries through both email and telephone</p><p>• Utilize Accounting Software Systems and ERP Solutions for order processing and record keeping</p><p>• Leverage CRM and Epic Software to enhance customer interaction and service</p><p>• Handle billing functions and check processing with proficiency</p><p>• Administer claim processes</p><p>• Use ADP - Financial Services for financial transactions</p><p>• Employ 'About Time' software for effective time management</p><p>• Respond to incoming calls and manage customer inquiries promptly and effectively.</p>Controller<p>We are currently helping our client in their search for a Controller who will be responsible for the company's overall financial management. This role involves providing strategic financial leadership, managing finances and financial risks, as well as directing financial planning and reporting. </p><p><br></p><p>This organization has gone through a period of strong growth, and they are looking for a Controller to elevate the finance function for the organization.</p><p><br></p><ul><li>The Controller will lead the accounting team, which includes an Assistant Controller, and work closely with senior management to promote financial prosperity and growth within the company.</li></ul><p><br></p><ul><li>The Controller will be reporting directly to the CEO, supervising the Assistant Controller and other members of the finance team, and collaborating with senior management. Duties of this position include encompassing all financial operations such as accounting, budgeting, forecasting, and financial reporting. </li></ul><p><br></p><ul><li>This role also includes managing cash flow and investments. The Controller will also be required to assure regulation compliance and internal policy enforcement, prepare financial statements and reports, and conduct financial risk assessments to formulate risk mitigation strategies. </li></ul><p><br></p><ul><li>The ability to offer financial insights and recommendations for strategic decision-making is a key part of the role.</li></ul><p><br></p><ul><li>The successful candidate will build and upkeep effective communication and relationships with financial institutions, insurers, regulators, and other key contributors. </li></ul><p><br></p><ul><li>As the team leader, an important part of the role is to offer leadership, guidance, and mentorship to the accounting team including the Assistant Controller, fostering an environment of collaboration and high-performance efforts.</li></ul><p><br></p><ul><li>The Controller must show initiative by developing and implementing financial policies and procedures, conducting financial analysis, and driving business decisions. </li></ul><p><br></p><ul><li>They will also audit various processes and implement changes to improve efficiency and efficacy. Furthermore, they will have to manage various challenges such as ensuring accuracy and timeliness in financial reporting and regulatory compliance, while also coping with the pressure of handling multiple priorities and deadlines effectively.</li></ul><p><br></p><p><br></p><p><br></p>Assistant Controller<p>We have partnered up with a manufacturing industry leader for an experienced, detail-oriented Assistant Controller to join their accounting team. The successful candidate will work closely with the Finance Manager to manage the financial status of the company. The ideal candidate for this position has demonstrated experience with month end close, year end close and can manage full cycle day to day accounting. Additionally, this candidate must be reliable and proficient in managing broad range of accounting, financial and business needs.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p><br></p><p>- Perform financial analysis on Project costing and Revenue.</p><p>- Examine manufacturing costs and prepare regular reports comparing standard costs to actual production costs (Per unit Cost / Activity base costing)</p><p>- Assist in conducting financial analysis to support decision-making and strategic planning.</p><p>- Aid in evaluating investment opportunities, cost-saving initiatives, and revenue- generating activities.</p><p>- Perform full cycle accounting, overseeing all general accounting operations.</p><p>- Prepare government remittances, GST/PST, payroll, and corporate tax according to all statutory deadlines.</p><p>- Review and maintain monthly bank statements and general ledger reconciliations.</p><p>- Prepare monthly, quarterly, and year end accounting report.</p><p>- Collaborate with department heads to assist in the development of annual budgets and forecasts. Assist in monitoring variances between actual results and budgeted amounts, providing insights and recommendations for improvement.</p><p>- Ensure financial recording accuracy and compliance with established accounting standards (ASPE), procedures, and internal controls.</p><p>- Lead special projects and provide recommendations to improve accounting practices</p><p>- Establish priorities, initiate new ideas, and concepts to deal with problems, and to improve efficiency</p><p>- Forward-thinking preparation and coordination of fiscal year-end audits working papers for the company in preparation for the auditors. Serving as a liaison to external auditors</p><p>- Lead, Coach and Mentor direct reports, ensuring smooth operations of the accounting department and maintaining synergistic relationships with all other departments</p>Accounting AssociateWe are in search of an Accounting Associate, who will play a vital role in managing financial transactions and ensuring compliance in our team. The successful candidate will be located in Cambridge, Ontario, and will contribute to the overall financial wellness of our organization within the automation solutions industry.<br><br>Responsibilities:<br>• Accurately maintain and update the general ledger, ensuring that all transactions are properly recorded and categorized.<br>• Manage the processing of incoming and outgoing payments, handle vendor and client invoices, and guarantee the prompt collection of receivables.<br>• Oversee the review and processing of employee expense reports, ensure adherence to company policies, and reconcile corporate credit card statements.<br>• Assist in the creation of monthly, quarterly, and annual financial reports, ensuring timely and accurate reporting in compliance with GAAP.<br>• Carry out monthly bank reconciliations to guarantee consistency between bank statements and company records.<br>• Perform quarterly HST returns.<br>• Provide support during internal and external audits by preparing necessary documentation.<br>• Identify areas for potential process improvement in accounting procedures and participate in the development and implementation of new efficiency-enhancing practices.<br>• Carry out other administrative duties as required.Accounts Receivable Clerk<p>Our client in Calgary is seeking a detail-oriented and motivated Accounts Receivable Clerk to join their finance team on a contract basis. The Accounts Receivable Clerk will be responsible for processing incoming payments, reconciling accounts, and assisting with various accounting tasks. This role offers an excellent opportunity for someone with intermediate Excel skills to further develop their career in accounting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming payments accurately and efficiently</li><li>Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted</li><li>Investigate and resolve discrepancies or issues with customer accounts</li><li>Generate invoices and statements as needed</li><li>Assist with month-end closing procedures</li><li>Prepare aging reports and assist with collections efforts</li><li>Collaborate with other departments to ensure accurate billing and payment processing</li><li>Maintain organized and up-to-date records of all transactions</li><li>Ad-hoc duties as requested</li></ul><p><br></p>Accounts Payable Clerk<p>We are offering a short term contract employment opportunity for an Accounts Payable Clerk to join our clients team in Ottawa, Ontario. This role centers around maintaining accurate financial records and processing payments, and the workplace is a physical office space where presence is required five days a week. </p><p><br></p><p>Responsibilities:</p><p>-Accurately manage and maintain all accounts payable data</p><p>-Efficiently process invoices for payment</p><p>-Conduct regular check runs to ensure timely payment of invoices</p><p>-Reconcile account balances and rectify discrepancies</p><p>-Utilize software tools such as Oracle, QuickBooks, and SAP for various accounting tasks</p><p>-Employ Microsoft Excel for data organization and analysis</p><p>-Ensure accurate coding of invoices to appropriate accounts</p><p>-Handle any inquiries related to accounts payable.</p>Bookkeeper<p>Our client, a prestigious and dynamic professional services firm, is currently seeking a Bookkeeper to join their Finance team. This is an exciting opportunity to contribute to the success and growth of our firm while working in a collaborative and supportive environment.</p><p><br></p><p>Reporting to the Controller, the Bookkeeper will play a crucial role in maintaining accurate financial records and supporting the financial operations of the firm.</p><p><br></p><p>Responsibilities:</p><p>• Accounts payable and accounts receivable: Record, monitor, and manage day-to-day financial transactions, ensuring accuracy and adherence to accounting standards.</p><p>• Reconciliation: Reconcile bank and credit card accounts, as well as general ledger accounts, to maintain up-to-date and accurate records.</p><p>• Monitor and record project-related costs, ensuring accurate allocation of expenses to specific projects or cost centers.</p><p>• Prepare monthly, quarterly, and annual financial reports, including balance sheets, profit and loss statements, and cash flow analyses.</p><p>• Manage payroll processing, including tax calculations, benefits administration, and year-end reporting (T4s, ROEs).</p><p>• Ensure compliance with Canadian financial regulations, tax laws, and company policies.</p><p>• Assist in budget preparation, tracking performance, and providing insights for future planning.</p><p>• Mentor junior bookkeeping staff (if applicable) and collaborate with accountants, auditors, and other team members as needed.</p><p><br></p><p><br></p>Accounts Receivable ClerkWe are offering a short-term contract employment opportunity for an Accounts Receivable Clerk to join our team in the Real Estate Property/Facilities Management industry, located in Vancouver, British Columbia. As an Accounts Receivable Clerk, you will be predominantly focused on collections, with responsibilities also encompassing billing and cash applications.<br><br>Responsibilities:<br>• Manage and oversee high volume collections predominantly via phone calls, occasionally through emails<br>• Accurately process customer credit applications in a timely manner<br>• Maintain up-to-date and accurate customer credit records<br>• Handle billing related tasks, including material and time, as well as service billing<br>• Manage cash applications involving a variety of payment methods such as credit cards, cash, checks, and wire transfers<br>• Monitor customer accounts and initiate appropriate action as neededAccounts Receivable Clerk<p>Nous recherchons un Commis aux comptes recevables pour rejoindre l'équipe basée à West Island</p><p>, Quebec. En tant que Commis aux comptes recevables, vous serez principalement responsable de la gestion des factures des 7 locations et du suivi des comptes en souffrance. Vous serez également chargé de la conciliation bancaire du compte principal de l'entreprise et du suivi du calendrier d'amortissement des actifs acquis et loués.</p><p><br></p><p>Responsabilités </p><p><br></p><p>• Gérer la facturation des sept cliniques de l'entreprise dans le système comptable Avantage</p><p>• Assurer l'exactitude de la facturation (tarification, exigences du client, etc.)</p><p>• Suivre les comptes en souffrance</p><p>• Ouvrir des dossiers pour les nouveaux clients</p><p>• Effectuer la conciliation bancaire du compte principal de l'entreprise</p><p>• Suivre le calendrier d'amortissement pour les actifs acquis et loués</p><p>• Équilibrer les revenus privés avec RIS et les saisir dans le système comptable</p><p>• Exécuter d'autres tâches connexes selon les besoins.</p>Accounts Payable ClerkWe are seeking an Accounts Payable Clerk to join our retail team in Vancouver, British Columbia. The chosen applicant will primarily focus on managing vendor communications, overseeing account statements, and ensuring invoices are processed promptly. This position offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Effective management of vendor communications and maintaining strong relationships<br>• Regular interaction with merchants regarding Purchase Orders (PO) status, ensuring all inquiries are addressed promptly<br>• Prompt and accurate processing of invoices against PO, ensuring 3-way matching<br>• Addressing and resolving pricing discrepancies with vendors promptly<br>• Staying updated with changes due to price differences and shipment delays that can affect payments<br>• Effective management of account statements<br>• Regular execution of account reconciliation tasks<br>• Proficient use of Excel, Dynamics 365 Finance & Operations, Dynamics 365 Business Central for daily tasks<br>• Efficient data entry and coding of invoices<br>• This role does not require payment runsAccounts Payable Clerk<p>We are seeking an Accounts Payable Clerk to join our team based in Mississauga, Ontario. In this role, you will handle tasks related to driver payments, invoice processing, and account reconciliation. We are offering a short term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><ul><li>Efficiently manage driver paperwork to ensure prompt payments</li><li>Address queries regarding driver pay through email or phone communication</li><li>Perform data entry tasks related to invoices</li><li>Conduct audits, balance checks, and process invoices for payment in compliance with company policies and procedures</li><li>Collaborate with the Freight Audit team for reviewing and approving all discrepancies</li><li>Regularly review and reconcile aging statements sent by carriers</li><li>Respond to inquiries from both internal and external sources through phone and email, including providing payment documentation</li><li>Handle other duties and responsibilities as assigned from time to time.</li></ul>Accounts Receivable Clerk<p>As one of British Columbia's most established seafood suppliers, our Client continues to be an industry leader by using the latest, most efficient technology and practices to process, package and distribute quality seafood to customers from the United States, Eastern and Western Europe, and Asia.</p><p><br></p><p>Our client is adding an Accounts Receivable Clerk to join their amazing team located in beautiful Ladner, BC. This full time in office role provides terrific benefits. If you are proficient in ACCPAC that is a big plus!</p><p><br></p><p><br></p>[Property Admin Assistant<p>We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service.</p><p><br></p><p>Responsibilities:</p><p>· Assist the Property Manager with preparation and tracking of annual budget (TMI forecast<strong> </strong>versus actual) and obtaining any necessary supporting documents and reports</p><p>· Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties</p><p>· Assist in preparing scheduled reports and coordinating flow of information within the company</p><p>· Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards</p><p>· Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards</p><p>· Responsible for ordering the necessary supplies,</p><p>· Assist the Property Manager in collecting and entering monthly rents and tenant sales</p><p>· Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.</p><p>· Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,</p><p>· Provide administrative support to the Property Manager.</p><p>· Maintain and update tenant lists/files and other files (TMI binders) as necessary.</p><p>· Prepare correspondence as necessary i.e. formulate and distribute tenant letters.</p><p>· Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.</p><p>· Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits</p><p><br></p>Accounts Payable Coordinator<p>Robert Half is currently recruiting for an Accounts Payable Coordinator for a full-time permanent position in Abbotsford BC! We look forward to discussing the scope of the role and organization with qualifying candidates!</p><p><br></p><p><u>Job Description:</u></p><p>The Accounts Payable Coordinator plays a critical role in our company, ensuring that invoices are entered accurately, subcontractor payments are managed properly, and all financial documentation is routed for approval with diligent attention to detail.</p><p><br></p><p><u>Key Responsibilities:</u></p><ul><li>Accurately enter and manage high volume invoices in a timely manner, paying keen attention to detail and displaying a high level of focus and commitment to get things done.</li><li>Ensure all sub-contractor payments are managed properly, without rushing tasks but ensuring their completion.</li><li>Handle manual invoice entry and coding, utilizing our ERP system.</li><li>Verifying and processing invoices related to construction projects to ensure accurate job costing and billings to clients.</li><li>Managing vendor payments and resolving any discrepancies in invoices.</li><li>Communicating with suppliers and vendors to confirm billing details and payment schedules.</li><li>Upkeep of financial records and ensuring that all payments are recorded accurately in the company's accounting system.</li><li>Working closely with the procurement and accounting team to ensure expenses are coded correctly.</li><li>Verifying and reconciling invoices and payments to purchase orders and sub-contracts during a project.</li><li>Ensuring all financial transactions comply with internal policies and regulatory guidelines.</li><li>Assist with payroll responsibilities including executing direct deposits, ensuring accurate payroll records, and handling any payroll-related inquiries promptly and professionally.</li><li>Assist with month-end support tasks including accruals and posting entries. </li></ul><p><br></p><p><br></p>