We are looking for an experienced and dependable Reception & Office Coordinator to support daily front-office operations for a non-profit organization in Vancouver, British Columbia. This Contract position will play an important part in creating a welcoming experience for visitors while also providing administrative assistance to the HR team and coordinating with external service providers. The successful candidate will be highly organized, comfortable working independently, and able to manage changing priorities in a well-organized office setting. Responsibilities: • Welcome donors, visitors, and external contacts, ensuring a courteous and efficient front-desk experience. • Manage incoming and outgoing mail, maintain filing systems, and complete general administrative support tasks accurately and efficiently. • Assist the HR team with administrative activities such as onboarding coordination, meeting room scheduling, and updates to organizational charts. • Support access card administration and process HR-related vendor invoices by uploading and coding them within internal systems. • Act as a key point of contact for service partners, including building management and courier providers, to help keep office operations running smoothly. • Monitor and replenish workplace supplies, including refreshments and other commonly used office inventory. • Help maintain continuity during staff coverage periods by supporting handovers and short overlap transitions within the department. • Provide additional clerical support as needed, including data entry, document scanning, and calendar-related coordination.

• At least 2 years of experience in reception, office coordination, or administrative support roles. • Demonstrated ability to maintain a detail-oriented and welcoming approach when interacting with external visitors and internal staff. • Strong organizational skills with the ability to prioritize tasks and work effectively with minimal supervision. • Comfortable learning new processes quickly and applying information accurately in day-to-day work. • Proficiency with Microsoft Outlook and working knowledge of Microsoft Word and Excel. • Experience supporting administrative HR tasks such as onboarding logistics, scheduling, or document handling is considered an asset. • Ability to manage office supply tracking, filing, data entry, and general clerical duties with a high level of accuracy.

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Vancouver, BC
onsite
Contract / Temporary
22.0875 - 23.5 CAD / Hourly
We are looking for an experienced and dependable Reception & Office Coordinator to support daily front-office operations for a non-profit organization in Vancouver, British Columbia. This Contract position will play an important part in creating a welcoming experience for visitors while also providing administrative assistance to the HR team and coordinating with external service providers. The successful candidate will be highly organized, comfortable working independently, and able to manage changing priorities in a well-organized office setting. Responsibilities: • Welcome donors, visitors, and external contacts, ensuring a courteous and efficient front-desk experience. • Manage incoming and outgoing mail, maintain filing systems, and complete general administrative support tasks accurately and efficiently. • Assist the HR team with administrative activities such as onboarding coordination, meeting room scheduling, and updates to organizational charts. • Support access card administration and process HR-related vendor invoices by uploading and coding them within internal systems. • Act as a key point of contact for service partners, including building management and courier providers, to help keep office operations running smoothly. • Monitor and replenish workplace supplies, including refreshments and other commonly used office inventory. • Help maintain continuity during staff coverage periods by supporting handovers and short overlap transitions within the department. • Provide additional clerical support as needed, including data entry, document scanning, and calendar-related coordination.
2026-05-22T00:00:00Z

Reception & Office Coordinator Job in Vancouver, BC | Robert Half