We are looking for a highly organized and detail-oriented Project Assistant to join our team in Vancouver, British Columbia. In this long-term contract role, you will play a key part in leading the digitization and organization of both physical and electronic documents. This position offers a hybrid work arrangement, with the flexibility to work from home one day per week. Responsibilities: • Oversee the digitization and organization of physical and electronic documents, ensuring all files are properly scanned, sorted, and uploaded. • Maintain and update contract and document metadata in a new database, ensuring accuracy and consistency. • Organize and clean up shared network drives and improve the overall structure for easier accessibility. • Conduct detailed mapping exercises to inventory and catalog contracts for searchability and completeness. • Collaborate with IT, legal, and other internal teams to streamline document management processes. • Identify and execute the appropriate actions for physical documents, such as archiving, shredding, or digitizing. • Utilize SharePoint and other document management tools to implement efficient storage and retrieval systems. • Proactively address challenges in document organization and suggest process improvements. • Communicate effectively with stakeholders to ensure project timelines and deliverables are met.

• Proven experience in managing large-scale digitization and document organization projects. • Proficiency in using SharePoint and the Microsoft Office Suite, particularly Excel. • Strong problem-solving skills and a proactive approach to managing tasks and challenges. • Demonstrated expertise in scanning, sorting, and uploading both physical and digital documents. • Excellent communication skills with the ability to collaborate effectively across teams. • Familiarity with electronic document management systems and metadata population. • General IT proficiency and a willingness to drive improvements in processes and systems. • Experience in R& D, academic, or government-funded settings is considered an asset.

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Vancouver, BC
onsite
Temporary
21.00 - 25.00 CAD / Hourly
We are looking for a highly organized and detail-oriented Project Assistant to join our team in Vancouver, British Columbia. In this long-term contract role, you will play a key part in leading the digitization and organization of both physical and electronic documents. This position offers a hybrid work arrangement, with the flexibility to work from home one day per week. Responsibilities: • Oversee the digitization and organization of physical and electronic documents, ensuring all files are properly scanned, sorted, and uploaded. • Maintain and update contract and document metadata in a new database, ensuring accuracy and consistency. • Organize and clean up shared network drives and improve the overall structure for easier accessibility. • Conduct detailed mapping exercises to inventory and catalog contracts for searchability and completeness. • Collaborate with IT, legal, and other internal teams to streamline document management processes. • Identify and execute the appropriate actions for physical documents, such as archiving, shredding, or digitizing. • Utilize SharePoint and other document management tools to implement efficient storage and retrieval systems. • Proactively address challenges in document organization and suggest process improvements. • Communicate effectively with stakeholders to ensure project timelines and deliverables are met.
2025-12-11T21:08:35Z

Project Assistant Job in Vancouver, BC | Robert Half