We are looking for an Administrative Coordinator to join our team in Vancouver, British Columbia on a Contract basis. In this role, you will help keep daily workplace operations running smoothly by supporting reception activities, coordinating schedules, assisting with events, and managing communications with vendors and internal teams. This opportunity is well suited to someone who is organized, service-focused, and comfortable handling a range of administrative responsibilities with minimal supervision.<br><br>Responsibilities:<br>• Oversee day-to-day front desk and concierge support to create a welcoming and attentive experience for staff, visitors, and service providers.<br>• Coordinate with external vendors and internal stakeholders to arrange services, confirm timelines, and address follow-up items efficiently.<br>• Monitor onsite concerns and work closely with building operations to ensure issues are resolved in a timely manner.<br>• Manage incoming and outgoing shipments, including tracking deliveries and maintaining accurate records.<br>• Provide administrative assistance to the broader team by organizing calendars, arranging meetings, and supporting appointment scheduling.<br>• Assist with the planning and execution of meetings, workplace activities, and special events to ensure smooth delivery.<br>• Handle a variety of office coordination tasks independently while maintaining strong communication and attention to detail.<br>• Support general office functions by responding to inquiries, maintaining organized processes, and helping keep operations on schedule.

<p>• Previous experience in an administrative, office coordination, reception, or workplace support role.</p><p>• Strong scheduling and calendar management skills, with the ability to balance multiple priorities effectively.</p><p>• Proven ability to deliver excellent customer service and communicate professionally with vendors, staff, and visitors.</p><p>• Comfortable working independently and taking initiative in a fast-paced office environment.</p><p>• Experience using business tools such as MS Teams, CRM platforms, or similar administrative systems.</p><p>• Solid understanding of office procedures, shipping and receiving processes, and general administrative support functions.</p><p>• Excellent verbal and written communication skills, along with strong organizational abilities and attention to detail.</p>

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.</p> <p>Only job postings for jobs located in Quebec appear in French.</p> <p>© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.</p>