We are looking for a highly organized and detail-oriented Executive Assistant to support a busy executive in Toronto, Ontario. This contract position is ideal for someone with strong communication skills and a proven ability to manage schedules, coordinate meetings, and handle administrative tasks efficiently. The role requires close interaction with external stakeholders, including government representatives and industry partners, ensuring seamless calendar management and clear communication. Responsibilities: • Coordinate and manage the executive's calendar, scheduling meetings with internal and external stakeholders. • Organize and facilitate virtual meetings using platforms like Cisco Webex, ensuring smooth communication. • Handle travel arrangements, including booking flights, accommodations, and preparing itineraries. • Process expense reports and reimbursements using systems such as Concur. • Prepare and distribute meeting materials, agendas, and follow-up documents. • Maintain accurate records through document scanning, photocopying, and filing. • Assist with timekeeping and payroll duties using Kronos Timekeeping System. • Act as the primary point of contact for the executive, managing correspondence and prioritizing urgent matters. • Support CRM data entry and management to ensure stakeholder information is up-to-date. • Provide general administrative support to the executive and team as needed.

• Proven experience as an Executive Assistant, with expertise in calendar management for senior executives. • Proficiency in using tools such as Cisco Webex Meetings, Concur, and CRM systems. • Strong organizational skills and attention to detail, especially in handling travel and expense reporting. • Familiarity with Kronos Timekeeping System and other payroll-related software. • Excellent communication skills, both written and verbal, for interacting with diverse stakeholders. • Ability to multitask and manage competing priorities in a fast-paced environment. • Experience in document management, including photocopying, scanning, and filing. • Knowledge of working with C-Suite executives and handling sensitive information with discretion.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Toronto, ON
onsite
Temporary
28.50 - 33.00 CAD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to support a busy executive in Toronto, Ontario. This contract position is ideal for someone with strong communication skills and a proven ability to manage schedules, coordinate meetings, and handle administrative tasks efficiently. The role requires close interaction with external stakeholders, including government representatives and industry partners, ensuring seamless calendar management and clear communication. Responsibilities: • Coordinate and manage the executive's calendar, scheduling meetings with internal and external stakeholders. • Organize and facilitate virtual meetings using platforms like Cisco Webex, ensuring smooth communication. • Handle travel arrangements, including booking flights, accommodations, and preparing itineraries. • Process expense reports and reimbursements using systems such as Concur. • Prepare and distribute meeting materials, agendas, and follow-up documents. • Maintain accurate records through document scanning, photocopying, and filing. • Assist with timekeeping and payroll duties using Kronos Timekeeping System. • Act as the primary point of contact for the executive, managing correspondence and prioritizing urgent matters. • Support CRM data entry and management to ensure stakeholder information is up-to-date. • Provide general administrative support to the executive and team as needed.
2026-01-22T18:08:49Z