11 results for Service Coordinator in Surrey, BC

Office & Administration Manager

Abbotsford, BC
onsite
Permanent
55000.00 - 70000.00 CAD / Yearly
We are looking for an Office & Administration Manager to support a growing engineering and manufacturing business in Abbotsford, British Columbia. This position serves as a key operational link across customer service, order coordination, shipping, and accounting, helping daily activities run smoothly from initial inquiry to final delivery. The ideal candidate brings strong administrative judgement, financial accuracy, and the ability to keep multiple priorities moving in a fast-paced environment. Responsibilities: <ul><li>Manage customer communications by answering questions about products, order progress, delivery timing, and shipment status with professionalism and clarity.</li><li>Enter and maintain sales orders in the company’s order management platform, ensuring details are accurate and up to date throughout the process.</li><li>Work closely with production, sales, and shipping teams to keep orders on schedule, address issues early, and support dependable fulfillment.</li><li>Prepare and organize operational documents such as job records, picking documentation, invoices, and shipping paperwork.</li><li>Produce deposit and final customer invoices, process payments, and assist with receivables follow-up and basic accounting entries.</li><li>Review vendor invoices against packing slips and related records to support accurate payable processing and financial documentation.</li><li>Coordinate freight activity and import/export paperwork with carriers and customs contacts to support compliant cross-border shipments.</li><li>Maintain orderly digital and paper filing systems, oversee office supply levels, and provide general administrative support for day-to-day operations.</li><li>Identify workflow gaps and contribute to practical process improvements that strengthen coordination across departments.</li></ul>
2026-05-25T19:58:41Z

Administrative Assistant

Langley, BC
onsite
Contract / Temporary
22.50 - 25.00 CAD / Hourly
We are looking for an Administrative Assistant to join our team in Langley, British Columbia in an on-site support role. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, communicating with customers and internal teams, and handling shifting priorities in a fast-paced environment. The successful candidate will provide day-to-day administrative and customer support, help ensure orders and account details are processed accurately, and contribute to smooth coordination across departments. Responsibilities: • Enter and review customer orders promptly, ensuring all requests are processed accurately within required timelines. • Work closely with internal departments to coordinate order fulfilment and support the completion of complex customer requests. • Set up new customer records and maintain account information to keep system data current and accurate. • Update customer-specific pricing details and assist with invoice corrections when adjustments are needed. • Support the return process for empty containers by coordinating documentation and follow-up activities. • Respond to customer concerns, document issues clearly, and direct matters to the appropriate team for resolution. • Prepare and distribute customer-related documents and reports, including compliance and product information forms as required. • Promote the company's online customer platform and assist clients with basic questions related to its use.
2026-06-01T18:28:48Z

Payroll Administrator

Vancouver, BC
onsite
Contract / Temporary
38.00 - 44.00 CAD / Hourly
We are looking for a Payroll Administrator to join a growing IT software organization in Vancouver, British Columbia on a Long-term Contract basis. This position will support Canadian payroll operations across two payroll groups and play an important role in delivering accurate, responsive service to employees. The successful candidate will bring strong Dayforce expertise, a solid understanding of payroll practices, and a customer-focused approach to handling payroll inquiries and processing. Responsibilities: • Process semi-monthly Canadian payroll for two employee groups, ensuring payroll data is accurate, complete, and submitted on schedule. • Manage payroll transactions for a primarily salaried, non-union workforce while maintaining compliance with applicable payroll legislation and company policies. • Use Dayforce to review, validate, and update payroll information, including earnings, deductions, and employee changes. • Respond to payroll-related questions from employees and internal stakeholders with professionalism, accuracy, and a strong service mindset. • Investigate and resolve payroll discrepancies by reviewing records, identifying issues, and applying appropriate corrections in a timely manner. • Support payroll administration activities such as payment processing, record maintenance, and coordination with the broader payroll team. • Assist with benefit-related payroll items and collaborate with team members on reconciliation tasks when required. • Contribute to continuity within the payroll function during the contract period while helping maintain smooth day-to-day operations.
2026-05-28T15:38:47Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-06-01T18:28:48Z

Legal Assistant

Vancouver, BC
onsite
Permanent
50000.00 - 80000.00 CAD / Yearly
Legal Assistant (Infrastructure) The RoleThis senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices. Core Responsibilities 1. Advanced Document Production & Technical Editing<ul><li>Drafting & Revisions: Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li>Technical Suite: Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul>2. Practice & Logistics Management<ul><li>Strategic Scheduling: Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li>Travel & Travel Support: Oversee and coordinate intricate business travel arrangements.</li><li>Information Systems: Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul>3. Financial & Operational Liaison<ul><li>Billing Coordination: Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li>Communication Hub: Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li>Resource Delegation: Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
2026-05-19T22:08:43Z

Junior Accountant

Richmond, BC
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
Our client, a well‑established organization operating in a fast‑paced, multi‑entity environment, is seeking a detail‑oriented and adaptable Accounts Receivable Coordinator to support billing, collections, and day‑to‑day office operations. This is a hands‑on role suited for someone who thrives in a dynamic setting and enjoys balancing multiple priorities. Key ResponsibilitiesAccounts Receivable & Billing• Process daily progress billings and support contract invoicing within the internal system (training provided).• Manage incoming payments including credit cards, EFTs, e‑transfers, deposits, and cheques.• Issue credits/refunds, reconcile deposits, and respond to customer account inquiries.• Maintain consistent follow‑up cadence (calls/emails) and document activity in the system.• Track open contracts and verify deposit requirements. Accounting & Reporting Support• Assist with monthly bank and credit card reconciliations and investigate discrepancies.• Support Accounts Payable with ad hoc tasks (e.g., invoice processing, FX calculations).• Record routine transactions, journal entries, and recurring monthly accrals under guidance. Office & Administrative Support• Provide reception backup, including answering and directing calls and greeting visitors.• Manage inboxes, route inquiries, and maintain organized documentation.• Support cross‑functional teams with administrative and accounting-related tasks as needed.
2026-05-26T22:44:10Z

Receptionist

Vancouver, BC
onsite
Contract / Temporary
20.90 - 22.00 CAD / Hourly
We are looking for a welcoming and highly organized Receptionist to join an engineering firm in Vancouver, British Columbia on a Contract basis through the end of July. This position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping daily office operations running smoothly. The successful candidate will support front-desk activities, meeting coordination, general administration, and shared workplace upkeep in a detail-focused office environment. Responsibilities: • Manage incoming calls, direct them appropriately, and record clear messages when needed. • Welcome guests and staff at reception, ensuring every interaction is courteous, helpful, and attentive. • Respond to routine questions and provide accurate information to visitors, callers, and internal teams. • Handle incoming and outgoing mail, courier packages, and deliveries with careful organization and timely distribution. • Arrange meetings and lunch-and-learn sessions, including room preparation, catering coordination, and post-meeting clean-up. • Maintain kitchens, meeting rooms, and common areas by restocking supplies, loading or unloading the dishwasher, and keeping shared spaces tidy. • Track office and kitchen inventory levels and place supply orders to support uninterrupted daily operations. • Provide administrative assistance such as document preparation, formatting, certificate generation, file archiving, and retrieval of stored records. • Support vendor coordination, internal events, and other operational activities as required across departments and office locations.
2026-06-02T20:04:08Z

Property Manager

Vancouver, BC
onsite
Permanent
80000.00 - 110000.00 CAD / Yearly
A well-established Vancouver-based real estate developer and owner is seeking an experienced Residential & Commercial Property Manager to oversee a growing income property portfolio. This role is ideal for a hands-on, solutions-oriented property management professional who thrives in a dynamic environment and takes pride in delivering exceptional tenant and resident experiences. Key ResponsibilitiesOperational Management• Oversee daily operations across residential and commercial properties to ensure clean, safe, compliant, and well-maintained environments• Conduct regular property inspections and implement preventative maintenance programs• Respond to building and tenant emergencies, including after-hours support as needed• Provide operational oversight for properties transitioning to redevelopment, including interim leasing and tenant coordination• Step in operationally as required to ensure continuity and service excellenceTenant & Resident Relations• Ensure full compliance with the BC Residential Tenancy Act• Build strong relationships with residential and commercial tenants through proactive communication and responsive service• Partner with customer care to manage maintenance requests and resolve issues efficiently• Lead tenant retention initiatives and annual resident survey processes• Safeguard tenant confidentiality and deliver a consistent, high-quality resident experienceTeam Leadership• Lead and support on-site staff, providing coaching, guidance, and accountability• Foster a collaborative, professional, and service-oriented team culture• Demonstrate calm and professional leadership in sensitive or high-pressure situationsMaintenance, Repairs & Capital Projects• Identify maintenance requirements, obtain quotes, review scopes of work, and oversee contractors• Support planning and execution of capital improvements and building upgrades• Ensure all work meets applicable safety standards, codes, and life-safety requirementsFinancial Management & Reporting• Support annual budget preparation and monitor operating expenses• Review rent rolls, vacancy reports, lease summaries, and monthly operating results• Oversee tenant billings, CAM reconciliations, and year-end adjustments in collaboration with accounting• Approve expenditures and purchase orders within established authority levelsLeasing & Tenancy Administration• Review lease documentation for accuracy and completeness• Support lease renewals, negotiations, and market reviews• Partner with leasing teams to meet occupancy targets• Assist with RTB hearings and arbitration preparation as requiredCompliance & Risk Management• Serve as a corporate resource for complex tenant, operational, and building issues• Ensure compliance with applicable legislation, regulations, and safety requirements• Uphold ownership interests and company values in all decision-making
2026-04-30T16:13:43Z

Receptionist

Vancouver, BC
onsite
Contract / Temporary
20.90 - 22.00 CAD / Hourly
We are looking for an experienced and dependable Receptionist to join a financial services firm in Vancouver, British Columbia on a Contract basis. This fully onsite position plays an important role in creating a welcoming and well-organized office environment for clients, visitors, and employees. The successful candidate will support daily front-desk operations, help keep shared spaces organized, and assist with administrative tasks that contribute to the smooth running of the office. Responsibilities: • Welcome clients, visitors, and staff in a courteous and attentive manner while managing the front reception area. • Handle incoming phone calls, emails, and general inquiries promptly, directing requests to the appropriate contacts. • Accept courier packages, deliveries, and incoming mail, then sort and distribute items accurately across the office. • Prepare meeting rooms for scheduled use, including arranging spaces before meetings and restoring them afterward. • Monitor kitchen and common areas to ensure they remain clean, stocked, and presentable throughout the day. • Coordinate with the building management team to report maintenance concerns and help address office-related issues. • Provide administrative support such as file organization, basic data entry, and calendar or appointment coordination as needed. • Assist with additional office projects and day-to-day tasks to support business operations and maintain an efficient workplace.
2026-05-28T15:28:54Z

Receptionist

Vancouver, BC
remote
Contract / Temporary
20.00 - 22.00 CAD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Vancouver, British Columbia. This contract opportunity is ideal for someone who enjoys creating a positive first impression while keeping office activities running smoothly in an onsite environment. The successful candidate will manage visitor interactions, coordinate communications, and provide dependable administrative support across the office. Responsibilities:• Welcome visitors courteously, assist with sign-in procedures, and ensure guests are directed to the appropriate contact or meeting space.• Answer incoming telephone calls promptly, handle general inquiries, and route messages accurately to team members.• Prepare and organize meeting rooms, including scheduling support and room readiness for internal and external meetings.• Provide day-to-day administrative assistance such as managing mail, courier deliveries, and basic office documentation.• Maintain front-desk coverage throughout the workday while supporting a clean, orderly, and well-maintained reception area.• Use Outlook and Microsoft Office applications to manage calendars, draft correspondence, and update simple records or spreadsheets.• Assist with coordination of office events or hospitality arrangements when meetings or special activities are scheduled.• Complete routine clerical tasks that require attention to detail, sound judgement, and basic mathematical accuracy.
2026-05-29T19:18:51Z

Collections Specialist

Coquitlam, BC
onsite
Contract / Temporary
22.00 - 27.00 CAD / Hourly
our client is looking for a Collections Specialist to join their busy rental and leasing services organization in Coquitlam, British Columbia on a Contract basis. This role is ideal for someone who can manage a large volume of smaller accounts, communicate effectively with clients, and keep payment activity organized and up to date. You will play an important part in supporting year-end receivables efforts by following up on outstanding invoices, documenting collection activity, and helping improve cash flow through consistent account management. Responsibilities:• Contact customers regarding overdue balances across a high volume of smaller business accounts and maintain consistent follow-up throughout the collection cycle.• Review outstanding invoices, confirm what amounts are recoverable, and track multiple invoices tied to individual client accounts.• Record collection updates accurately in Excel and internal systems, including call outcomes, payment commitments, and expected payment timing.• Ask detailed and appropriate questions to confirm when payment will be made, the method of payment, and reference details such as cheque information where applicable.• Carry out scheduled follow-up activity, including repeated outreach attempts before accounts are considered for write-off review.• Support a large receivables portfolio by helping manage substantial invoicing volumes during a peak year-end collection period.• Work closely with internal team members to share payment status updates and ensure account information remains current and well organized.• Use Excel tools such as pivot tables and VLOOKUPs to monitor collection progress, sort account data, and identify priority follow-ups.
2026-06-01T18:03:47Z