<p>We are looking for a dedicated Executive Assistant to join our clients team in Ottawa, Ontario, on a contract basis. The ideal candidate will provide critical support to senior leadership by managing schedules, coordinating activities, and handling confidential documents. This role requires exceptional organizational skills and a high level of professionalism to ensure seamless day-to-day operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Organize and oversee activities related to strategic initiatives, ensuring timely execution and follow-up.</p><p>• Prepare and draft confidential documents with precision and discretion.</p><p>• Take detailed meeting minutes and distribute them promptly to relevant parties.</p><p>• Develop and assemble marketing packages to support organizational goals.</p><p>• Arrange travel plans and accommodations, ensuring all itineraries are accurate and efficient.</p><p>• Process and submit expense reports in compliance with company guidelines.</p><p>• Utilize CRM tools to maintain and update client and organizational records.</p><p>• Operate office equipment such as photocopiers and scanners to manage documentation needs.</p><p>• Support other executive assistant duties as required to maintain smooth operations.</p>

<p><strong>Qualifications:</strong></p><p>• Proven experience working as an Executive Assistant, preferably supporting C-suite executives.</p><p>• Proficiency in calendar management and scheduling tools.</p><p>• Familiarity with systems such as ADP, Cisco Webex Meetings, Concur, and Kronos Timekeeping.</p><p>• Strong capabilities in CRM software usage and data management.</p><p>• Ability to draft, edit, and handle confidential documents with a high degree of accuracy.</p><p>• Excellent organizational and time management skills.</p><p>• Professionalism and adaptability in handling multiple priorities.</p><p>• Bilingualism in English and French is considered an asset.</p><p><br></p><p>If this position interests you, please do not hesitate and apply online today or call us at 613-236-4253!</p><p><br></p><p><strong>Job Reference Number: </strong>0013399663</p>

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>This job posting is for a current vacancy with our client.</p> <p>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</p> <p>Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.</p> <p>Only job postings for jobs located in Quebec appear in French.</p> <p>© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.</p>