<p>On behalf of our client, Robert Half is seeking a Sr. Executive Assistant and Communications Specialist in Calgary, AB. This on-site position focuses on executive-level support and strategic communications within the organization. The role is offered as a contract position. The successful candidate will engage with senior leadership, board members, and key stakeholders to drive alignment with the organization’s vision and ensure effective governance.</p><ul><li><strong>Job Responsibilities</strong>Facilitate clear and timely communication between the senior executive, employees and external stakeholders to support organizational direction.</li><li>Coordinate agendas, deadlines, and materials for executive, senior management, and board meetings to ensure efficient decision-making processes.</li><li>Ensure effective communication and understanding across the Board members to support governance activities.</li><li>Manage work plans, agendas, minutes, and follow-ups for board and other meetings, ensuring adherence to governance standards and best practices.</li><li>Advise the Senior executive on strategic, operational, governance, and communications matters, offering insights and recommendations as needed.</li><li>Prepare briefing notes, speaking points, key messages, social posts, presentations, and reports for internal and external communications by the senior executive.</li><li>Manage the calendar and coordinate planning for both internal and external engagements, ensuring alignment with strategic priorities.</li><li>Attend executive and senior management meetings, oversee the transcription and distribution of minutes, and track action items to completion.</li><li>Coordinate communication workflows among executive office, and board members to maintain effective governance communication.</li><li>Organize annual general meetings and produce annual reports, ensuring compliance with corporate registry requirements and timely regulatory submissions.</li><li>Promote a positive and inclusive work environment aligned with organizational values and health and safety standards.</li><li><strong>Job Requirements</strong>Minimum of 5 years of experience in executive support, governance, or communications within a complex organization.</li><li>Demonstrated ability to manage executive-level communications and provide strategic administrative support.</li><li>Experience preparing high-quality written materials, such as reports, presentations, and correspondence for senior leaders.</li><li>Strong organizational skills with the ability to coordinate multiple priorities and meet deadlines.</li><li>Experience supporting board and committee operations, including agenda management, minute-taking, and compliance with governance protocols.</li><li>Ability to maintain confidentiality and exercise discretion when handling sensitive information.</li><li>Excellent interpersonal skills, with the ability to build relationships across various stakeholder groups.</li><li>Commitment to fostering a safe, inclusive, and collaborative workplace environment.</li></ul>

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.</p> <p>Only job postings for jobs located in Quebec appear in French.</p> <p>© 2026 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.</p>