We are looking for a motivated and organized Receptionist to join our team in North Vancouver, British Columbia. This is a long-term contract position that offers the opportunity to support daily office operations and provide exceptional service to guests and staff. If you thrive in a dynamic environment and have a friendly, team-oriented approach, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome visitors and ensure they are directed to the appropriate staff or department.<br>• Perform general administrative tasks such as managing correspondence, organizing files, and scheduling appointments.<br>• Set up and clean up for weekly breakfast meetings, ensuring a seamless experience for participants.<br>• Monitor and restock office supplies to maintain an efficient and organized workspace.<br>• Process incoming and outgoing mail, ensuring all items are accurately distributed or sent.<br>• Maintain a tidy and organized reception area at all times.<br>• Assist with various office tasks, including data entry and email correspondence.<br>• Answer and route calls using a multi-line phone system, providing clear and effective communication.<br>• Support internal teams with ad-hoc tasks as needed, contributing to overall office efficiency.
<p>Our client, a boutique law firm located in downtown Vancouver, is seeking an HR Coordinator to join their small but growing team. This role is ideal for a detail-oriented professional who enjoys variety in their day and is comfortable wearing multiple hats across HR, marketing, and office administration.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>HR Support: Assist with onboarding and training new hires, maintain employee records, track time off, and support general HR processes.</li><li>Marketing Support: Manage the firm’s social media presence, update website content, and coordinate with photographers and other external service providers.</li><li>Office Administration: Handle ad hoc administrative duties including managing couriers, ordering office supplies, and supporting day-to-day office operations.</li><li>Reception Coverage: Provide vacation coverage for the receptionist when needed.</li></ul><p><br></p>
<p>Robert Half is delighted to partner with a reputable corporate client in Vancouver to find a skilled Office Manager for a 2-month contract engagement. This is a fantastic opportunity for an organized and resourceful professional who thrives in a business support role. If you enjoy being the go-to person for office operations and have experience keeping the workplace running smoothly, we'd love to connect with you! This role is located fully onsite in Vancouver, BC.</p><p><br></p><p>As the Office Manager, you will play a pivotal role in ensuring the daily operations of the office are handled efficiently and professionally. In addition to supporting multiple departments, you will oversee administrative duties and contribute to maintaining a welcoming office environment. Key responsibilities include:</p><ul><li>Manage day-to-day office responsibilities, including maintaining common areas, ordering office supplies, and ensuring the workplace remains tidy and organized.</li><li>Provide front desk coverage by welcoming visitors, answering phone calls, and routing inquiries appropriately.</li><li>Support multi-department teams by scheduling meetings and coordinating calendars for key personnel.</li><li>Assist with organizing events, compiling meeting notes, and following up on tasks and deadlines across departments.</li><li>Process expense claims and ensure timely reimbursement submissions.</li><li>Collaborate with teams to address ad hoc administrative needs as they arise.</li></ul>
<p>Are you a detail-oriented, proactive professional with a knack for both accounting precision and office operations? Do you dream of working in a dynamic and supportive environment where your contributions truly matter? Our Delta-based client, a respected privately-owned financial services company, is ready to welcome a talented Accounting and Administration Manager to their growing in-office team!</p><p><br></p><p>Step into a workplace that’s not just about numbers but about community, growth, and impact. Here’s what makes this opportunity stand out:</p><ul><li>Local Legacy: A Canadian, family-owned company operating successfully for over 31 years.</li><li>Dog-Friendly Workspace: Bright, spacious office full of windows and the occasional wagging tail (well-behaved pups welcome!).</li><li>Perks You Will Love: Free parking, Friday lunches paid for by the owners, and alternating winter seasonal holidays as bonus time off.</li><li>Unique Benefits: Medical spending account (100% coverage), 10 paid sick/medical days, competitive salaries, bonus structures, and investment opportunities as a shareholder after one year.</li><li>Professional Growth: Access to professional development programs designed for long-term career building.</li></ul><p>This hybrid role combines hands-on accounting responsibilities with office management duties to directly support the owners in their mission to grow the company’s success story.</p><p><br></p><p><strong>Accounting Duties</strong></p><ul><li>You’ll take command of full-cycle accounting, ensuring financial transactions are seamlessly managed and compliance is met across local and government guidelines. From recording journal entries, bank reconciliations, to preparing financial reports, you’ll be the backbone of their fiscal operations.</li></ul><p><strong>Daily/Weekly:</strong></p><ul><li>Maintain financial transactions, process supplier payments, and manage trust accounts ahead of deadlines.</li><li>Cross-check entries, handle remittances, and update bank deposits.</li></ul><p><strong>Monthly/Quarterly:</strong></p><ul><li>Prepare monthly and quarterly financial reports such as margin calculations, portfolio summaries, and balance reconciliations.</li><li>Supervise loan closures and internal trust payment processing operations.</li></ul><p><strong>Annually:</strong></p><ul><li>Work closely with accountants on year-end processes and audits, ensuring accurate documentation retrieval and explanations.</li></ul><p><strong>Office Management Duties</strong></p><p>Beyond numbers, you will ensure smooth day-to-day office operations by overseeing the admin/reception team, troubleshooting IT issues, coordinating email blasts, and responding to other matters as needed.</p><p>As the main liaison for stakeholders and the driving force behind their financial and operational health, you’ll be a key player in scaling the business for long-term success.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented and adaptable Office Admin to join our clients team in Abbotsford, British Columbia. This is a contract position lasting four weeks, where you will play a key role in managing daily office operations and supporting various administrative tasks. The ideal candidate will have excellent communication skills and the ability to handle multiple responsibilities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage reception duties, ensuring a welcoming and organized environment.</p><p>• Handle courier services, including signing for packages and coordinating deliveries.</p><p>• Interact with vendors, resolving inquiries and maintaining positive relationships.</p><p>• Collect and process mail from an alternate site once a week, which may require a short drive.</p><p>• Match purchase orders with invoices and perform basic accounts payable tasks.</p><p>• Assist with cheque processing and ensure timely mailing of payments.</p><p>• Perform data entry tasks to maintain accurate records and documentation.</p><p>• Use office equipment for photocopying, scanning, and other general administrative functions.</p><p>• Support the team with additional duties as needed to ensure smooth office operations.</p>
<p>We are looking for an organized and meticulous Office Admin to join our clients team on a contract basis in Surrey, British Columbia. In this role, you will provide administrative support to ensure smooth daily operations, collaborating closely with team members to meet organizational goals. This is an in-office position with free parking available for your convenience.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and maintain Excel spreadsheets to track technician schedules, names, and workdays.</p><p>• Create and format estimates using Word documents, ensuring they are on company letterhead before sending them to clients.</p><p>• Organize and file documents, both digitally and physically, to maintain accurate records.</p><p>• Coordinate with the scheduler and work alongside two existing administrative coordinators.</p><p>• Answer inbound calls and respond to email inquiries in a timely and efficient manner.</p><p>• Schedule appointments and manage calendars to optimize daily operations.</p><p>• Perform data entry tasks with accuracy to support various business functions.</p><p>• Provide excellent customer service by addressing client concerns and inquiries.</p>
