Payroll Administrator

Payroll Administrator Job Description

A Payroll Administrator accurately processes payroll and maintains comprehensive records. This role involves data entry, calculating wages/deductions, preparing remittances, and responding to employee inquiries. The Administrator ensures compliance and contributes to smooth HR/Finance operations. This position demands meticulous attention to detail, strong organizational skills, and payroll software proficiency. Typically, 1-3 years of payroll administration experience is required. A college diploma in a related field is preferred, with active pursuit or completion of a Payroll Compliance Practitioner (PCP) highly valued. A solid understanding of Canadian federal and provincial payroll regulations is essential.

Typical payroll administrator duties:

Process accurate bi-weekly/SEMi-monthly payroll.

Calculate wages, deductions (income tax, EI, CPP), and benefits.

Prepare and submit statutory remittances (CRA, WCB, EHT).

Maintain accurate employee payroll records (new hires, terminations, changes).

Issue Records of Employment (ROEs) and T4s/T4As.

Respond to and resolve employee payroll inquiries.

Reconcile payroll-related accounts; assist with month-end close.

Ensure compliance with Canadian payroll legislation.

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Salary for Payroll Administrator

58500 - 77500

Low

58500

The candidate is new to the role or has limited experience and is building necessary skills.

Mid

69500

The candidate has moderate experience in the role, meets most requirements or has equivalent transferrable skills, and may also have relevant certifications.

High

77500

The candidate has extensive experience and advanced skills for the role, and may also have specialized certifications.

Projected salaries for related positions

Job title

Low

Mid

High

Payroll Manager

86250

108500

120000

Credit Manager

83000

98250

116500

Assistant Credit Manager

62250

78750

91500

Collections/Credit Analyst

54750

64500

74750

Collections/Credit Clerk

51500

59250

66000

Bookkeeper

56500

71250

79000

AR/AP Manager

65000

86500

97500

AR/AP Clerk

47750

56750

63500

Accounting Clerk

47000

52750

58250

Billing Clerk

45000

50750

59000

Inventory Analyst

50750

64000

74750

Inventory Coordinator

43000

50250

60750

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Our starting salary projections come from a rigorous, multistep process so that our numbers accurately reflect the marketplace. They are based on actual compensation for professionals Robert Half has matched with employers across the country and third-party job posting data from Textkernel that we use to independently validate the salary levels.

Starting compensation—pay for someone new to a role—can vary significantly based on a candidate’s skills, experience and certifications, as well as other factors including industry, company size and revenue, and demand for the role. To reflect this variability, we report our salary data in three levels: low, mid and high.

Payroll Administrator