HR Assistant in Toronto, ON

HR Assistant Job Description

An HR Assistant provides foundational administrative support to the Human Resources department, playing a key role in maintaining organized records and assisting with routine HR tasks. This role involves data entry, filing, scheduling, and preparing basic HR documents. The HR Assistant supports the HR team by ensuring efficient administrative operations and contributes to a positive experience for employees. This position demands strong organizational skills, meticulous attention to detail, basic computer proficiency, and a professional demeanor. Typically, 0-1 year of experience in an office or administrative support role is preferred, or a recent graduate with relevant coursework. A high school diploma is essential, with a college diploma in a related field beneficial. An understanding of basic Canadian workplace etiquette and the importance of confidentiality is crucial.

Typical HR assistant duties:

Perform data entry and maintain accurate employee records in the HRIS.

Assist with filing and organizing HR documentation, both physical and electronic.

Schedule interviews, meetings, and HR-related appointments.

Prepare basic HR letters, memos, and forms.

Support onboarding by preparing new hire packages.

Assist with routine employee inquiries and direct them to appropriate HR staff.

Manage HR mail, supplies, and general office support.

Maintain strict confidentiality of all sensitive information.

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Salary for HR Assistant in Toronto, ON

52672 - 66491

Low

52672

The candidate is new to the role or has limited experience and is building necessary skills.

Mid

58408

The candidate has moderate experience in the role, meets most requirements or has equivalent transferrable skills, and may also have relevant certifications.

High

66491

The candidate has extensive experience and advanced skills for the role, and may also have specialized certifications.

Projected salaries for related positions

Job title

Low

Mid

High

HR Director

113166

148106

171574

HR Manager

91263

113426

145499

HR Business Partner

90480

99085

112905

HR Generalist

76139

89437

94913

HR Specialist

68838

75357

87091

HR Coordinator

57365

67795

72749

Learning & Development Manager

95695

103779

122292

Employee Relations Manager

81876

100128

117077

Employee Relations Specialist

63102

86308

99867

HRIS Manager

99085

108472

117859

HRIS Analyst

87091

95956

109776

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Our starting salary projections come from a rigorous, multistep process so that our numbers accurately reflect the marketplace. They are based on actual compensation for professionals Robert Half has matched with employers across the country and third-party job posting data from Textkernel that we use to independently validate the salary levels.

Starting compensation—pay for someone new to a role—can vary significantly based on a candidate’s skills, experience and certifications, as well as other factors including industry, company size and revenue, and demand for the role. To reflect this variability, we report our salary data in three levels: low, mid and high.