<p>Our client is looking for a highly organized and proactive Executive Assistant to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will support senior management by streamlining administrative tasks and ensuring seamless day-to-day operations. This is an excellent opportunity to contribute to a dynamic organization within the financial management industry.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate complex scheduling and calendar management for senior executives, ensuring efficient use of time.</p><p>• Arrange and oversee travel plans, including booking accommodations and transportation.</p><p>• Manage expense reporting and reimbursement processes with accuracy and attention to detail.</p><p>• Facilitate meetings by preparing agendas, coordinating logistics, and utilizing platforms like Cisco Webex.</p><p>• Maintain and update CRM systems to ensure accurate and accessible records.</p><p>• Handle document management tasks such as photocopying, scanning, and filing.</p><p>• Support payroll and timekeeping activities using systems like Kronos.</p><p>• Assist with financial services tasks using ADP software.</p><p>• Communicate effectively with C-suite executives and stakeholders to ensure organizational priorities are met.</p>

<p><strong>Qualifications:</strong></p><p>• Minimum of 3 years of experience in an executive assistant or similar role.</p><p>• Proficiency in using tools such as ADP, Cisco Webex, Concur, and Kronos.</p><p>• Expertise in calendar management and scheduling for senior management.</p><p>• Strong ability to handle travel arrangements and expense reporting.</p><p>• Experience working with CRM systems to manage and organize records.</p><p>• Excellent organizational and multitasking skills with a high level of attention to detail.</p><p>• Familiarity with document handling processes, including scanning and photocopying.</p><p>• Exceptional communication skills and the ability to work effectively with C-suite executives.</p><p><br></p><p>If this position interests you, please do not hesitate to apply online today or call us at 613-236-4253!</p><p><br></p><p><strong>Job Reference Number: </strong>0013387534</p>

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>This job posting is for a current vacancy with our client.</p> <p>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</p> <p>Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.</p> <p>Only job postings for jobs located in Quebec appear in French.</p> <p>© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.</p>