<p>We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.</p><p>• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.</p><p>• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.</p><p>• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.</p><p>• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.</p><p>• Assist with hiring and onboarding staff for property and household needs.</p><p>• Run errands, collect mail, and complete other personal tasks as required.</p><p>• Travel occasionally to provide on-site support as needed.</p>
<p><strong>Accounts Payable Team Leader</strong></p><p><br></p><p>Are you a hands-on leader with a passion for process improvement and operational excellence? We’re seeking an experienced Accounts Payable Team Leader to oversee all aspects of our Fraser Valley client's accounts payable function in a dynamic, multi-location environment. This role offers the opportunity to make a real impact, streamline processes, and mentor a dedicated AP team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Vendor and Supplier Relationship Management: Oversee relationships with domestic and international suppliers—including transport providers, packaging vendors, customs brokers, and service partners. Maintain up-to-date documentation and resolve disputes swiftly.</p><p>• Invoice Processing and Matching: Ensure the accurate and compliant processing of high-volume invoices, enforce three-way matching, and supervise ledger coding and tax classifications.</p><p>• Credit Card Administration: Administer company credit card operations, reconcile statements, and quickly follow up on discrepancies.</p><p>• Warehouse Coordination & PO Receiving: Collaborate with warehouse teams across various regions to confirm receipt of goods, monitor inbound shipments, and uphold customs compliance.</p><p>• Vendor Reconciliation and Payment Processing: Reconcile vendor accounts, manage the AP sub-ledger, and process payments efficiently with attention to compliance and cash flow policies.</p><p>• Import & Freight Cost Management: Accurately allocate all freight, customs, and brokerage costs and ensure data integrity with logistics partners.</p><p>• Warehouse Expense Allocation: Reconcile and distribute overhead costs and collaborate with the finance team to ensure accurate cost accounting across business units.</p><p>• Financial Reporting and Month-End Close: Prepare AP reports, support month-end and year-end closing activities, and maintain audit-ready records.</p><p>• Systems and Internal Controls: Lead process improvement projects, drive automation (OCR and digital workflows), and maintain strong internal controls.</p><p>• Team Supervision and Development: Supervise and mentor two Accounts Payable Assistants, assign responsibilities, and foster professional growth and ownership.</p><p>• Other Responsibilities: Participate in special projects, internal audits, and process reviews as directed by the CFO.</p><p><br></p>
<p>An established and growing construction services organization, well-respected in Western Canada, is seeking a highly skilled Executive Assistant to support its CEO, executive leadership team, and Board. This position requires a proactive and exceptionally organized professional with a service mindset, who can thrive in a dynamic, deadline-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide direct administrative support to senior executive team members, including scheduling, calendar management, travel coordination, and expense reporting.</p><p>• Coordinate logistics and material preparation for Board and Board Committee meetings (scheduling, agendas, minutes, distribution of materials, attendance tracking, refreshments, AV, etc.).</p><p>• Draft, proof, and manage correspondence, memos, reports, and filings on behalf of the executive team.</p><p>• Foster a welcoming and professional environment for internal staff and visitors to the corporate office.</p><p>• Ensure smooth operations of corporate office services, including liaising with vendors, maintenance requests, and supporting internal relocations.</p><p>• Organize and execute company-wide and executive-level events (e.g., board meetings, holidays, annual reports).</p><p>• Oversee and support the work of an administrative/front desk professional.</p><p>• Maintain strict confidentiality on all Board, executive, and company matters.</p>
We are looking for a skilled Executive Assistant to join our team on a contract basis in Burnaby, British Columbia. This role involves providing comprehensive administrative support to ensure the seamless operation of executive-level functions within the organization. The ideal candidate will excel in managing schedules, coordinating projects, and maintaining professionalism in all interactions.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely coordination of appointments.<br>• Arrange travel schedules, including booking flights, hotels, and transportation, while managing related logistics.<br>• Organize and support executive meetings, workshops, and events, including preparing agendas and taking detailed minutes.<br>• Prepare and edit presentations, reports, and correspondence to ensure accuracy and professionalism.<br>• Facilitate strategic projects by tracking progress, identifying potential challenges, and providing updates to executives.<br>• Oversee office activities, troubleshoot administrative issues, and ensure smooth daily operations.<br>• Handle expense reporting, invoice processing, and related financial tasks with precision.<br>• Maintain a digital filing system for easy access to documents and records.<br>• Act as a liaison with clients, partners, and stakeholders, representing the executive office with professionalism.<br>• Perform other administrative duties as required to support the executive team.
We are looking for a detail-oriented Receptionist to join our team on a short-term contract basis in Vancouver, British Columbia. In this role, you will be responsible for creating a welcoming environment for visitors and ensuring smooth daily operations within the office. This position requires strong organizational skills, excellent communication abilities, and the ability to multitask effectively.<br><br>Responsibilities:<br>• Greet and assist all visitors, providing a friendly and attentive first impression.<br>• Schedule and manage courier services, including arranging pickups and deliveries.<br>• Maintain cleanliness and organization in shared kitchen areas, ensuring coffee and supplies are replenished regularly.<br>• Prepare boardrooms for meetings by keeping them clean, organized, and well-stocked.<br>• Monitor and restock office supplies, including photocopier and other equipment essentials.<br>• Handle incoming calls using a multi-line phone system, answering inquiries and directing calls appropriately.<br>• Manage appointment scheduling and calendar coordination for staff.<br>• Perform general administrative tasks such as organizing files and handling email correspondence.<br>• Support other reception-related duties as required to ensure efficient office operations.
<p>Our client is a well-established, privately held organization operating within the wholesale/import and distribution space. Known for long-term stability, strong internal culture, and continued growth, they are seeking an Inside Sales Coordinator to support their sales and account management team.</p><p><br></p><p>This is an excellent opportunity for someone who enjoys being at the center of sales operations, supporting customers, coordinating orders, and working closely with internal stakeholders to ensure a seamless client experience.</p><p><br></p><p><strong>The Opportunity</strong></p><p>Reporting to the Sales Leadership team, the Inside Sales Coordinator will play a key role in supporting national accounts, managing order flow, and assisting with day-to-day sales operations. While primarily office-based, the role includes meaningful interaction with customers and internal teams and offers exposure to account management and sales growth initiatives.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the sales team with order entry, pricing, product availability, and customer inquiries</li><li>Act as a primary point of contact for assigned accounts, ensuring timely and accurate communication</li><li>Coordinate closely with operations, logistics, and inventory teams to support order fulfillment</li><li>Assist with sales reporting, account documentation, and CRM updates</li><li>Help prepare quotes, sales materials, and internal documentation</li><li>Contribute to continuous improvement of internal sales processes and customer experience</li></ul><p><br></p><p><br></p>
