<p>We are looking for a highly skilled <strong>Senior Administrative Assistant</strong> to join our team in <strong>Sherwood Park, Alberta</strong>. This long-term contract position requires someone who excels in managing calendars, facilitating meetings, and producing high-quality reports. The ideal candidate will thrive in a collaborative environment while ensuring that all administrative tasks are carried out efficiently and meet organizational standards.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars and coordinate meetings to ensure smooth scheduling across departments.</p><p>• Prepare and edit detailed reports, including graphics and written content, adhering to county standards.</p><p>• Handle employee expense reconciliation and purchasing processes using PO cards.</p><p>• Take accurate meeting minutes, track action items, and follow up with team members as required.</p><p>• Utilize SharePoint for document management and collaboration.</p><p>• Create and maintain spreadsheets in Microsoft Excel, including advanced functions such as pivot tables and V-lookups.</p><p>• Collaborate with other administrative professionals and departments to streamline processes.</p><p>• Support marketing initiatives by producing administrative write-ups and graphics.</p><p>• Demonstrate proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.</p><p>• Participate in team meetings and contribute to building a positive and productive work environment.</p>
<p>Our extremely reputable and well-respected client is looking for a fluently <strong>Bilingual Administrative Assistant</strong> to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.</p><p>• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.</p><p>• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.</p><p>• Respond to inbound inquiries via phone and email, delivering exceptional customer service.</p><p>• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.</p><p>• Facilitate communication between departments and external stakeholders as required.</p><p>• Ensure all records and files are organized and accessible when needed.</p><p>• Support the planning and execution of various administrative projects and initiatives.</p>
<p>We are looking for a detail-oriented and bilingual Administrative Assistant to join our clients team in Ottawa, Ontario. This is a long-term contract position within a unionized environment, offering an exciting opportunity to contribute to organizational success. The ideal candidate will have strong multitasking abilities and be proficient in both English and French.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage data entry tasks with accuracy, ensuring that all information is properly recorded and maintained.</p><p>• Coordinate and schedule meetings, conferences, and travel arrangements for team members.</p><p>• Provide exceptional customer service by handling inbound calls and responding to email correspondence in a timely manner.</p><p>• Support grievance processes by maintaining records and handling related documentation.</p><p>• Perform administrative tasks such as drafting documents and preparing presentations using Microsoft Office tools.</p><p>• Organize and maintain schedules, ensuring appointments and deadlines are met.</p><p>• Collaborate with team members to address inquiries and resolve issues effectively.</p><p>• Maintain confidentiality and ensure data security in all administrative activities.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><ul><li>Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1’s, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing executive/Director and/or legal department;</li><li>Perform administrative duties, including correspondence, reports, statements and agreements, photocopying, faxing, taking meeting minutes, coordinating travel arrangements, organizing and maintaining files and answering phones;</li><li>Coordinate all meetings, booking meeting rooms, preparing all meeting materials and arranging for audio-visual equipment, flip charts, etc;</li><li>Assist with the preparation of the department budget and reconciliation process, as required;</li><li>Process for payment all department invoices, and expense reports for the Leasing Executive/Director;</li><li>Design and prepare leasing packages for potential clients, including PowerPoint presentation; </li><li>Prepare monthly lease and sales reporting, space reconfigurations, track all deals and follow up as required;</li><li>Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1’s, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing Executive/Director and/or legal department;</li><li>Maintain tenant files, obtain credit information, track written notice timelines, and follow up on counter-signed letters and deposits. Keep appropriate tracking spreadsheets and database regularly updated;</li><li>Coordinate all aspects of ICSC events, including preparing the booth, providing information where required, and redirecting retailers to appropriate Leasing Executive/Director;</li><li>Receive all incoming calls from prospective clients and provide general information to clients; act as a department liaison with internal and external clients;</li><li>Respond to requests for information and redirecting inquiries beyond own scope of expertise to maintain high levels of customer service</li><li>Using online databases, look up lease clauses, compare and contrast language, and summarize lease details as requested for Leasing Executives and Directors.</li><li>Perform other duties as assigned, some of which may involve working with other cross functional Leasing Groups and Teams </li></ul><p><br></p>
<p>We are partnering with a leading organization to identify a skilled Executive Assistant to provide critical support to their executive leadership team in Mississauga. This role extends beyond traditional administrative duties, offering the opportunity to streamline workflows, and manage high-priority initiatives.</p><p><em>Please note: Applicants must have prior experience in the mortgage or lending industry to be considered.</em></p><p>If you are a proactive, detail-oriented Executive Assistant with exceptional organizational and communication skills, we encourage you to apply today and take the next step in your career!</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Administrative Support: Assist Finance leadership (CFO, VP Finance, Treasurer, Controller) with correspondence, documentation, emails, phone calls, and filing.</li><li>Meeting Coordination: Schedule Board meetings and prepare Outlook meeting requests for Directors, Management, and Auditors; draft agendas, gather meeting materials, and manage minutes.</li><li>Reconcile team expense credit cards monthly and circulate statements for signatures.</li><li>Properly file and organize tenant credit histories in our database.</li><li>Relations & Events: Attend ocasional related events in the Mississauga area</li><li>Letter of Credit Monitoring: Manage issuance and reconciliation of Letters of Credit with bank records; prepare monthly reports for accounting.</li><li>Update mortgage details, including payouts, renewals, and new transactions to ensure regulatory compliance for audits.</li></ul><p><br></p>
<p><strong>Executive Assistant to CEO (Hybrid – Toronto, ON)</strong></p><p>A leading not-for-profit regulatory organization is seeking an <strong>Executive Assistant to the Chief Executive Officer (CEO)</strong> for a <strong>full-time, permanent</strong> position starting immediately.</p><p>This role offers an exciting opportunity to provide high-level executive and administrative support in a <strong>dynamic, professional, and mission-driven environment</strong> that values trust, transparency, and collaboration.</p><p><br></p><p><strong>About the Organization</strong></p><p>The organization regulates and supports a large professional community across Ontario, ensuring public confidence and trust in a key service sector. With a team of over 170 employees, it offers a <strong>collegial, hybrid work environment</strong> that emphasizes integrity, respect, and accountability.</p><p>Employees enjoy an inclusive culture that celebrates <strong>diversity, equity, and belonging</strong>, with meaningful opportunities for professional growth and engagement.</p><p><br></p><p><strong>The Role</strong></p><p>The <strong>Executive Assistant to the CEO</strong> will provide senior-level administrative support and act as a critical liaison between the CEO, Board of Directors, internal leadership, and external stakeholders.</p><p>The ideal candidate is a <strong>seasoned, highly organized professional</strong> with exceptional communication skills, strong business judgment, and the ability to manage confidential information with discretion. This role requires a proactive approach, strong attention to detail, and the ability to thrive in a fast-paced and sometimes ambiguous environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage calendars, coordinate meetings, and arrange travel and accommodations.</li><li>Prepare and format communications including memos, emails, reports, and presentations.</li><li>Support Board and Committee operations including <strong>minute-taking, meeting preparation, and follow-up</strong>.</li><li>Manage information flow, ensuring accuracy and confidentiality at all times.</li><li>Maintain organized filing and document management systems.</li><li>Anticipate needs and proactively support the CEO in achieving strategic and operational priorities.</li></ul>
<p>Nous recherchons un adjointe administrative pour rejoindre l'équipe de notre client à Mirabel. Ce poste offre une occasion unique de soutenir les opérations administratives et de contribuer à la gestion efficace des données. Le candidat idéal sera organisé, attentif aux détails et compétent dans l’utilisation d’outils informatiques, notamment Microsoft Excel.</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif au directeur de l'usine en gérant les tâches organisationnelles quotidiennes.</p><p>• Mettre à jour et maintenir des documents administratifs avec précision et efficacité.</p><p>• Préparer des présentations professionnelles pour la direction selon les besoins.</p><p>• Traiter les dossiers des employés, incluant la gestion des heures travaillées et des dépenses, pour transmission au service de la paie.</p><p>• Appliquer des connaissances de base en comptabilité pour effectuer des calculs simples et résoudre des problèmes.</p><p>• Organiser, numériser et classer les documents d’information de manière structurée.</p><p>• Enregistrer les réceptions de marchandises dans le système en respectant les procédures établies.</p><p>• Gérer la création et le suivi des bons de commande (PO) ainsi que les relations avec les fournisseurs pour les achats et livraisons.</p><p>• Superviser l’approvisionnement en fournitures pour l’usine afin de garantir la continuité des opérations.</p><p>• Exécuter diverses autres tâches administratives pour soutenir l’équipe et les processus de l’usine.</p>
<p>Nous recherchons une personne motivée et organisée pour rejoindre notre équipe située à Laval. Vous jouerez un rôle essentiel dans le soutien administratif et la coordination des activités en ressources humaines. Si vous êtes passionné(e) par la gestion des opérations et souhaitez évoluer dans un environnement rigoureux et collaboratif, ce poste est fait pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Préparer et harmoniser des documents destinés aux clients en veillant à leur uniformité et qualité.</p><p>• Gérer l’agenda de la direction, coordonner les rendez-vous et assurer les rappels nécessaires.</p><p>• Rédiger, réviser et mettre en page des documents clients de haute qualité à partir d’instructions variées.</p><p>• Concevoir des présentations PowerPoint et mettre à jour des tableaux Excel complexes avec des données et des formules précises.</p><p>• Assurer le suivi des factures émises, de leur validation jusqu’à la transmission.</p><p>• Participer activement aux processus administratifs liés à la gestion des ressources humaines.</p><p>• Organiser et coordonner des réunions, ainsi que des événements et projets ponctuels.</p><p>• Identifier des opportunités d’amélioration pour optimiser les processus administratifs.</p><p>• Réaliser toute autre tâche connexe nécessaire au bon fonctionnement du département.</p>
We are looking for a Senior Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will play a key part in ensuring smooth day-to-day operations by providing exceptional administrative support. This position offers an opportunity to work in a dynamic environment while contributing to the efficiency of organizational processes.<br><br>Responsibilities:<br>• Welcome and assist guests upon arrival to ensure a positive experience.<br>• Coordinate courier services, including scheduling pickups and deliveries.<br>• Manage incoming calls by transferring them to appropriate team members or departments.<br>• Perform various administrative tasks as needed to support the team.<br>• Accurately input and update data into designated systems or platforms.
<p>We are looking for an experienced Administrative Assistant on a contract basis. You will manage a variety of administrative and support tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage schedules across multiple time zones, ensuring all appointments and meetings are organized efficiently.</p><p>• Support case management activities using tools like Salesforce or similar project management platforms.</p><p>• Respond to client service requests, triaging inquiries and addressing basic needs promptly.</p><p>• Perform light administrative duties such as preparing internal documentation, taking meeting notes, and managing follow-up tasks.</p><p>• Facilitate email correspondence and handle both inbound and outbound calls as needed.</p><p>• Maintain and update data records with accuracy, utilizing tools like Microsoft Excel and Word.</p><p>• Assist with creating presentations and other materials using Microsoft PowerPoint.</p><p>• Provide general customer service support, ensuring client satisfaction and timely communication</p>
<p>Nous cherchons un Assistant Administratif pour rejoindre l'équipe de notre client localisée au Centre Ville de Montréal. Ce rôle est un poste a temps partiel (3 jours la semaine). Si vous êtes interessé a travailler au sein d'une PME dans le domaine des finances commerciales, n'hésitez pas à postuler!</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif complet, y compris la préparation de documents réalistes et la gestion de la correspondance.</p><p>• Assumer le rôle de point de contact principal, répondant aux demandes et transmettant les informations nécessaires.</p><p>• Organiser et coordonner les réunions, en veillant à ce que tous les arrangements nécessaires soient en place.</p><p>• Bonne base en comptabilité (facturation par example)</p>
