<p>We are looking for a highly skilled <strong>Senior Administrative Assistant</strong> to join our team in <strong>Sherwood Park, Alberta</strong>. This long-term contract position requires someone who excels in managing calendars, facilitating meetings, and producing high-quality reports. The ideal candidate will thrive in a collaborative environment while ensuring that all administrative tasks are carried out efficiently and meet organizational standards.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars and coordinate meetings to ensure smooth scheduling across departments.</p><p>• Prepare and edit detailed reports, including graphics and written content, adhering to county standards.</p><p>• Handle employee expense reconciliation and purchasing processes using PO cards.</p><p>• Take accurate meeting minutes, track action items, and follow up with team members as required.</p><p>• Utilize SharePoint for document management and collaboration.</p><p>• Create and maintain spreadsheets in Microsoft Excel, including advanced functions such as pivot tables and V-lookups.</p><p>• Collaborate with other administrative professionals and departments to streamline processes.</p><p>• Support marketing initiatives by producing administrative write-ups and graphics.</p><p>• Demonstrate proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.</p><p>• Participate in team meetings and contribute to building a positive and productive work environment.</p>
<p>Our client in<strong> Calgary </strong>is seeking a <strong>Facilities Assistant</strong> to support daily office operations on a contract basis. The successful candidate will help ensure a smooth, functional workplace by maintaining meeting rooms, assisting with mailroom duties, and addressing general facility needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Restock and maintain coffee stations</li><li>Set up and rearrange meeting rooms as needed</li><li>Audit meeting room bookings for accuracy</li><li>Handle incoming/outgoing mail and courier packages</li><li>Log deliveries and assist staff with pickups</li><li>Report facility issues to the Facilities Coordinator</li><li>Take direction from the Facilities Coordinator (onsite or remote)</li><li>Perform occasional lifting (boxes, furniture)</li><li>Respond to general facility-related requests</li></ul><p><br></p>
<p>Notre client, une entreprise spécialisée dans la gestion immobilière, est actuellement à la recherche d’un Technicien comptable pour intégrer son équipe motivée et accueillante. La personne qui sera engagée aura pour mission de superviser l’ensemble des activités comptables tout en soutenant la gestion financière d’un portefeuille immobilier en plein essor.</p><p><br></p><p>Ce poste offre de grandes possibilités d’avancement au sein d’une entreprise en croissance. Vous profiterez de bureaux modernes entièrement rénovés, situés dans un emplacement pratique avec stationnement et un accès direct au métro.</p><p><br></p><p>L’équipe se distingue par son ambiance jeune et dynamique, avec de nombreuses activités d’équipe et des 5 à 7 réguliers qui favorisent la cohésion et la convivialité.</p><p><br></p><p><br></p><p>TÂCHES :</p><p><br></p><p>• Comptabilité Courante : Gérer la comptabilité des biens immobiliers (gestion locative, charges de copropriété, frais).</p><p>• Factures et Paiements : Enregistrer, suivre et valider les factures fournisseurs et paiements dans les délais.</p><p>• Écritures Comptables : Préparer et saisir les écritures au journal général et auxiliaire.</p><p>• Rapprochements Bancaires : Réaliser les rapprochements bancaires et suivre les flux de trésorerie.</p><p>• Loyers et Charges : Gérer la facturation des loyers, suivre les encaissements et effectuer les régularisations des charges locatives.</p><p>• Rapports Financiers : Préparer des bilans, comptes de résultats et reporting analytique mensuels.</p><p>• Budgets et Anomalies : Assurer le suivi des budgets et identifier les écarts par rapport aux prévisions.</p><p>• Conformité Fiscale : Vérifier la conformité fiscale et préparer les déclarations spécifiques au secteur immobilier (TVA, taxe foncière, etc.).</p><p>• Coordination : Collaborer avec les parties prenantes (gestionnaires immobiliers, propriétaires, bailleurs) pour résoudre les questions financières.</p><p>• Optimisation : Améliorer les processus comptables et participer à la digitalisation et automatisation des systèmes.</p>
<p>Our client is a well-established organization in the fireplace manufacturing and distribution sector. They are looking to add a Distribution Coordinator to their office.</p><p><br></p><p>As a Distribution Coordinator, you will play a key role in keeping operations running smoothly — ensuring that products move efficiently from the manufacturing facility to warehouses and customers. You’ll collaborate with logistics partners, sales, and warehouse teams to ensure shipments are accurate, on time, and compliant with international trade requirements.</p><p><br></p><p><strong>What You Will Do</strong></p><ul><li>Coordinate transfer orders between warehouses and manufacturing.</li><li>Prepare international shipping documents and ensure compliance with import/export regulations.</li><li>Work closely with logistics providers to manage delivery schedules.</li><li>Monitor inventory levels and assist with stock replenishment planning.</li><li>Track shipments and provide updates to internal teams and dealers.</li><li>Support the Distribution Manager with daily operations and reporting.</li></ul><p><br></p><p><br></p>
<p>We are searching for experienced Administrative Coordinators for our client, a non-profit organization for construction, based in Vancouver. In your role as COR Program Coordinator, you will be responsible for administration of the Certificate of Recognition (COR) program which is a WorkSafeBC financial incentive program designed to rebate companies that have documented and implemented workplace Health and Safety and Injury Management Programs.</p><p><br></p><p><strong>The main duties of this person are:</strong></p><ul><li>Respond to phone and email inquiries regarding the organizations COR program</li><li>Process COR Application Forms</li><li>Process application requests and issuance of letters for COR reciprocity</li><li>Complete COR Audit Processing: audit check-ins, audit registrations, and audit close outs</li><li>Send monthly COR Audit Due and Past Due Emails/Correspondence</li><li>Process COR Status Change Forms</li><li>Complete weekly send out of COR audits for QA Desktop Audit Review</li><li>Process COR Certificates</li><li>Participate in COR document development as required</li><li>Continually review COR processes and procedures and make recommendations as necessary</li><li>Process Notice of Team Audit Activity (NOTAA) (support as required)</li><li>Process Notice from External Auditors (NFEA) (support as required)</li><li>Maintain/update the organizations COR audit documents</li><li>Oversee the continual development and maintenance of program database (as it pertains to COR)</li></ul>
<p>Our client, a boutique law firm located in downtown Vancouver, is seeking an HR Coordinator to join their small but growing team. This role is ideal for a detail-oriented professional who enjoys variety in their day and is comfortable wearing multiple hats across HR, marketing, and office administration.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>HR Support: Assist with onboarding and training new hires, maintain employee records, track time off, and support general HR processes.</li><li>Marketing Support: Manage the firm’s social media presence, update website content, and coordinate with photographers and other external service providers.</li><li>Office Administration: Handle ad hoc administrative duties including managing couriers, ordering office supplies, and supporting day-to-day office operations.</li><li>Reception Coverage: Provide vacation coverage for the receptionist when needed.</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to provide comprehensive administrative support to senior leadership and the Board of Directors. This contract position is based in Cambridge, Ontario, and offers a hybrid work arrangement with regular in-person presence required. The ideal candidate will play a key role in facilitating smooth operations, ensuring effective communication, and maintaining confidentiality while handling sensitive information.<br><br>Responsibilities:<br>• Coordinate and prepare agendas, distribute materials, and manage logistics for Board, Committee, and Senior Leadership meetings.<br>• Record and draft minutes for meetings, ensuring accuracy and timely delivery.<br>• Manage schedules for senior leaders, optimizing their time and prioritizing tasks effectively.<br>• Serve as a liaison between the Board and senior leadership to ensure timely delivery of essential materials.<br>• Support various administrative projects and tasks, providing assistance to the organization and Board as needed.<br>• Maintain confidentiality and professionalism during interactions with senior leaders and Board members.<br>• Organize travel arrangements, expense reporting, and other administrative duties as required.<br>• Assist with document preparation, including photocopying, scanning, and formatting.<br>• Coordinate communication and follow-ups related to meetings and other organizational priorities.<br>• Travel within the region to support Board-level work, ensuring all logistics are well-planned.
<p>Our client, a government office in <strong>Edmonton</strong>, is seeking a highly organized<strong> Executive Assistant</strong> to support senior leadership. This contract-to-permanent role is ideal for a proactive professional skilled in managing schedules, travel, and high-level communications in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and meeting coordination</li><li>Arrange domestic and international travel</li><li>Prepare detailed meeting minutes and handle correspondence</li><li>Liaise with senior officials and government departments</li><li>Support high-level offices, including the Premier’s</li><li>Handle expenses and ensure confidentiality of sensitive information</li><li>Organize logistics for meetings and events</li></ul><p><br></p>
We are seeking a =+ years of experience, detail oriented, and service-oriented Executive Assistant to provide high-level administrative and operational support to the Senior Vice President and other members of the Executive Management Team. The ideal candidate is proactive, detail-oriented, and takes pride in representing leadership with excellence—managing complex calendars, communications, and priorities with discretion and efficiency in a fast-paced, detail oriented environment. <br> Key Responsibilities Provide comprehensive calendar management with proactive planning and follow-up, scheduling/rescheduling internal and external meetings, organizing logistics, and managing last-minute changes with professionalism. Prioritize and manage executive emails and communications; coordinate directly with internal and external stakeholders. Prepare daily briefing documents, including meeting details, materials, and calendar look-aheads. Compile, design, and review confidential correspondences, presentations, organizational charts, reports, and other materials using Microsoft Word, Excel, PowerPoint, and Visio. Coordinate and prepare agendas, arrangements, materials, and minutes for board, executive, and management meetings; track and follow up on action items. Prepare and format detail oriented reports and PowerPoint presentations, including visuals and design elements. Ensure all documents requiring signature are accurate and include relevant supporting materials. Monitor deadlines and follow up on outstanding items to ensure timely completion. Coordinate complex travel arrangements, itineraries, and expense reporting. Manage departmental infrastructure, including CRM systems, databases, directories, and electronic/paper filing systems. Assist with event planning and execution for internal and external functions. Support divisional and business development initiatives, including project coordination, tracking deliverables, and maintaining communication on progress. Coordinate divisional meetings, retreats, and offsite events by preparing agendas, materials, and follow-up documentation. Provide additional administrative support to the Senior Vice President and Executive Management as required.
<p>Nous recherchons un adjoint exécutif qui apportera un soutien administratif et organisationnel essentiel à l'équipe de direction de notre client dans l'Ouest de l'Île. Ce rôle exige une grande discrétion, un sens aigu du détail et une capacité à gérer des tâches variées dans un environnement dynamique. Vous travaillerez directement avec le vice-président des opérations pour assurer la fluidité des activités quotidiennes et la coordination efficace des communications internes et externes.</p><p><br></p><p>Responsabilités:</p><p>• Organiser et planifier les réunions, conférences et visites pour les membres de la direction.</p><p>• Gérer les communications internes et externes, y compris les courriels, appels téléphoniques et correspondances.</p><p>• Préparer des informations et des présentations pour les discussions et les réunions.</p><p>• Rédiger des documents de communication et des rapports selon les besoins.</p><p>• Réaliser des recherches et produire des rapports sur divers sujets pour soutenir les initiatives de la direction.</p><p>• Contribuer aux soumissions des propositions commerciales en fournissant un soutien administratif.</p><p>• Traiter et réconcilier les rapports de dépenses conformément aux politiques de l’entreprise.</p><p>• Maintenir un système organisé pour la gestion des documents physiques et électroniques.</p><p>• Coordonner les arrangements de voyage pour les membres de la direction.</p><p>• Assurer une communication efficace et une collaboration avec les différents départements de l'entreprise.</p>
<p>Robert Half is seeking a skilled and self-motivated Executive Assistant on behalf of a prestigious client. This is an excellent chance to contribute to a highly professional environment while supporting senior leadership with organizational and administrative expertise. The ideal candidate will thrive in fast-paced settings and be dedicated to excellence in every task.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements</li><li>Serve as the primary liaison between the executive team and internal/external stakeholders</li><li>Prepare professional correspondence, reports, presentations, and other documentation as needed</li><li>Handle sensitive information with discretion, professionalism, and confidentiality</li><li>Manage and prioritize multiple tasks to meet deadlines effectively, ensuring optimal productivity for senior leadership</li><li>Coordinate logistics for executive meetings, conferences, and special events</li><li>Conduct research and compile data to support decision-making processes</li></ul>
<p>Our client, a Vancouver-based venture capital firm with a dynamic portfolio of mining and resource companies, is seeking a highly organized and proactive Executive Assistant to support two senior leaders: the Corporate Secretary and the Director of HR & ESG.</p><p><br></p><p>This is a unique opportunity to join a collaborative, fast-paced environment where you’ll gain exposure to public markets, board-level operations, and cross-company initiatives within an entrepreneurial and flat-structured team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Executive support to two senior leaders, including calendar, inbox, and meeting management</li><li>Domestic and international travel coordination</li><li>Monthly expense reporting and event support</li><li>Administrative assistance with Shareworks and light HR tasks (e.g., resume screening)</li><li>Involvement in MS Dynamics implementation (HR module focus)</li></ul><p><br></p>
<p>We are searching for experienced Administrative Coordinators for our client, a non-profit organization for construction, based in New Westminster. In the role of Health & Safety Coordinator, you will be responsible for supporting the administrative function of the Health & Safety department and the Advisory Committee. No two days are the same in this fast paced, high volume role, requiring a highly organized individual who has a keen interest in learning new things, communicating with a variety of individuals, and understands the importance of Safety withing Construction.</p><p><br></p><p>The main duties of this person are:</p><p>• Manage the Director’s calendar, including scheduling meetings, appointments, and reminders.</p><p>• Draft emails, memos, and other communications on behalf of the Director; respond to stakeholder inquiries related to safety and OH& S programs.</p><p>• Conduct regulatory reviews and prepare reports for industry groups as needed.</p><p>• Contribute to social media and publications promoting safety services; update Health & Safety content and industry resources on the website.</p><p>• Assist with planning annual Safety Conference and represent the organization at industry events.</p><p>• Maintain accurate records, templates, photos, and reports using the document management system.</p><p>• Ensure proper recordkeeping across all applicable databases and programs.</p><p>• Provide general administrative support to the Health & Safety team as directed by the Director.</p><p>• Coordinate committee activities by scheduling meetings, preparing agendas, documenting minutes and action items, and responding to member and stakeholder inquiries.</p><p>• Support project work by developing documentation and industry resources, and compiling statistics and progress reports for monthly or ad hoc presentations to the committees.</p><p>• Co-lead the Occupational Health & Safety (OH& S) program alongside the Director, including active participation in the JOHS Committee, internal safety initiatives, and COR audit responsibilities to maintain certification.</p><p>• Maintain compliance by updating OH& S documents in line with regulatory changes, liaising with WorkSafeBC as needed, and reporting safety statistics and progress to Executives.</p><p><br></p><p><br></p>
