We are looking for a detail-oriented Receptionist to join our team in Toronto, Ontario. In this long-term contract position, you will play a key role in ensuring smooth front-office operations and providing excellent administrative support. This role requires strong organizational skills and proficiency with various office tools to effectively manage daily tasks.<br><br>Responsibilities:<br>• Greet incoming visitors and clients with a friendly and attentive demeanor, ensuring a welcoming atmosphere.<br>• Answer and direct phone calls promptly, providing accurate information or routing calls to the appropriate department.<br>• Manage incoming and outgoing correspondence, including emails, letters, and packages.<br>• Perform data entry tasks with precision, ensuring accurate maintenance of records and databases.<br>• Utilize Microsoft Word and Microsoft Excel to create and update documents, spreadsheets, and reports.<br>• Maintain the reception area, ensuring it is clean, organized, and presentable at all times.<br>• Coordinate appointments and meetings, managing schedules effectively for team members.<br>• Assist with administrative tasks such as filing, photocopying, and scanning documents.<br>• Handle sensitive information with confidentiality and discretion.
We are looking for a detail-oriented and approachable Receptionist to join our team in Markham, Ontario on a contract basis. In this role, you will provide contract support with reception and administrative duties in a collaborative office environment. This position requires excellent organizational and communication skills, as well as the ability to ensure adherence to facility policies, including a nut-free environment.<br><br>Responsibilities:<br>• Welcome visitors with a friendly and detail-oriented demeanor, ensuring they sign in and follow facility protocols.<br>• Clearly communicate the nut-free policy of the facility to all visitors upon arrival.<br>• Manage incoming and outgoing mail, including sorting and distributing items efficiently.<br>• Maintain inventory and organization of office supplies, ensuring availability when needed.<br>• Coordinate lunch and catering orders for meetings, ensuring compliance with dietary policies.<br>• Keep boardrooms and common areas clean and organized, replenishing paper supplies as required.<br>• Conduct routine walkthroughs of the office and lunchroom to ensure cleanliness and presentability.<br>• Provide administrative support, such as data entry, email correspondence, and scheduling appointments.<br>• Monitor front desk access, ensuring security by keeping doors locked when necessary.<br>• Answer and direct calls using a multi-line phone system.
We are looking for a skilled and tech-savvy Administrative Assistant to join our team on a long-term contract basis in Toronto, Ontario. This role involves supporting a collaborative workspace for innovative tech companies by providing exceptional administrative services and customer support. The ideal candidate will bring a strong ability to navigate office technologies and community-support platforms while maintaining a welcoming front desk presence.<br><br>Responsibilities:<br>• Serve as the first point of contact at the front desk, welcoming visitors and providing assistance as needed.<br>• Manage scheduling and calendar coordination using G-Suite applications, ensuring efficient organization of meetings and events.<br>• Support daily operations by handling administrative tasks such as document preparation, data entry, and correspondence.<br>• Utilize community-support platforms like Slack to foster communication and engagement within the workspace.<br>• Maintain an organized and detail-oriented environment by overseeing office supplies and ensuring common areas are tidy.<br>• Provide excellent customer service to both internal teams and external visitors, addressing inquiries promptly and courteously.<br>• Assist with onboarding processes for new members, offering guidance on workspace policies and tools.<br>• Learn and adapt to new technologies and systems to improve operational efficiency.<br>• Coordinate with team members and partners to support programs and events hosted within the workspace.<br>• Ensure accurate record-keeping and reporting to support the needs of the organization.
