<p><strong>Payroll Administration & Compliance</strong></p><ul><li>Process full-cycle Canadian payroll for a unionized workforce, ensuring accuracy and timeliness.</li><li>Maintain payroll schedules and deadlines to comply with legislation, collective agreements, and internal policies.</li><li>Handle statutory deductions, pension contributions (e.g., HOOPP), and other payroll adjustments.</li><li>Review and reconcile retroactive pay, vacation payouts, sick leave, and statutory holidays.</li><li>Interpret and apply employment legislation and union agreements.</li><li>Prepare government remittances, T4/T4A filings, and Records of Employment.</li><li>Partner with Finance to reconcile payroll-related GL accounts and year-end adjustments.</li><li>Implement payroll changes related to new collective agreements, including retroactive calculations.</li></ul><p><strong>System & Process Optimization</strong></p><ul><li>Act as a subject matter expert for payroll and timekeeping systems (ANSOS, Smart Stream, SAP, Workday).</li><li>Assist with HRIS and payroll system upgrades, testing, and data validation.</li><li>Identify gaps and recommend process improvements to enhance efficiency and accuracy.</li></ul><p><strong>Reporting & Analytics</strong></p><ul><li>Prepare and analyze payroll reports for internal stakeholders and compliance purposes.</li><li>Conduct audits, reconciliations, and variance analyses to ensure payroll integrity.</li><li>Support internal and external audit processes with thorough documentation and timely responses.</li></ul><p><strong>Stakeholder Collaboration</strong></p><ul><li>Provide expert guidance to employees, managers, HR, Finance, and other departments on payroll matters.</li><li>Collaborate cross-functionally to ensure payroll is integrated with benefits, HR, and timekeeping systems.</li><li>Maintain strong relationships with external partners, including banks, government agencies, and pension providers.</li></ul><p><br></p>
<p>Are you a detail-oriented professional with expertise in payroll, benefits administration, and HRIS systems? A leading distribution organization is searching for a skilled Payroll / Benefits / HRIS Administrator to join their dynamic team! If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in ensuring accuracy and compliance in HR functions, this is the opportunity you’ve been waiting for.</p><p><br></p><p>About the Role:</p><p>As the Payroll / Benefits / HRIS Administrator, you will play a key role in supporting our HR team and wider organization through efficient payroll processing, benefits management, and HR system optimization. You’ll collaborate with multiple departments and be pivotal in ensuring employees are paid accurately, benefit programs function smoothly, and HR data integrity is maintained across systems.</p><p><br></p><p>Responsibilities:</p><p>· Manage end-to-end payroll processing, ensuring compliance with federal, state, and local regulations.</p><p>· Administer employee benefits programs, including enrollments, changes, and terminations, while answering employee questions and resolving benefit-related concerns.</p><p>· Maintain and optimize the company’s HR Information System (HRIS), ensuring data accuracy, generating reports, and streamlining processes.</p><p>· Partner with HR and financial teams to ensure payroll and benefits align with company policies and goals.</p><p>· Assist in the preparation of required reports, audits, and reconciliations related to payroll, benefits, and HR systems.</p><p>· Analyze payroll, benefits, and HRIS data to identify trends and support strategic decision-making.</p><p>· Develop and document procedures to improve efficiency and compliance, staying ahead of best practices and regulatory changes.</p>
<p>Are you a proactive and detail-oriented professional looking to manage and improve the efficiency of a fast-paced office environment? We are seeking a skilled <strong>Office Manager</strong> to join our team and oversee finance, administration, technology, human resources, facilities, and operations. This is a dynamic opportunity to contribute to a thriving organization while leading critical day-to-day functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Finance & Administration</strong></p><ul><li>Oversee accounting activities for multiple companies, including payables, receivables, payroll, client billing adjustments, and financial reporting.</li><li>Supervise and provide guidance to two team members managing financial operations.</li><li>Review and monitor bank accounts, approve online payments (including wire transfers), and liaise with banks on general, trust, and credit card accounts.</li><li>Coordinate month-end and year-end financial reviews in collaboration with external accountants.</li><li>Ensure compliance with Law Society of Ontario (LSO) financial requirements, including mandatory filings and audits.</li><li>Handle tax and regulatory filings such as HST, transaction levies, and annual reports.</li><li>Manage insurance renewals related to professional liability, property, cyber, life, and other policies.</li><li>Oversee GIC investments and firm cell phone accounts.</li></ul><p><strong>Technology</strong></p><ul><li>Act as the main point of contact for technology support providers, assisting with day-to-day troubleshooting and emergency IT needs.</li><li>Manage the firm’s technology requirements, including software and subscription management (e.g., NetDocs, Zoom, Westlaw, Adobe).</li><li>Serve as the administrator for firm systems and technology accounts.</li></ul><p><strong>Human Resources</strong></p><ul><li>Lead all recruitment efforts, from candidate interviews to onboarding.</li><li>Handle employee offboarding, ensuring proper documentation is completed.</li><li>Oversee payroll and administer health benefits programs.</li><li>Track vacation, sick leave, and other absences while ensuring employee policies are enforced.</li><li>Support training, performance management, and resolve HR issues as needed.</li><li>Ensure compliance with health and safety regulations, as well as employment laws.</li><li>Maintain and update organizational policies and procedures.</li></ul><p><strong>Facilities & Operations</strong></p><ul><li>Ensure the smooth day-to-day running of the office, including staff access, supplies, and facilities maintenance.</li><li>Coordinate with vendors and service providers for operational needs.</li><li>Take on ad hoc projects to assist partners in achieving firm-wide goals.</li></ul><p><br></p><p><br></p>
We are looking for a skilled Payroll Specialist to join our team in Markham, Ontario, on a contract basis. In this role, you will oversee full-cycle payroll processing, manage benefits administration, and provide essential HR support to ensure smooth operations. This position offers an opportunity to apply your expertise in payroll systems and Canadian employment legislation within the wholesale distribution industry.<br><br>Responsibilities:<br>• Process bi-weekly payroll with precision and timeliness using Dayforce Powerpay Plus.<br>• Reconcile and calculate provincial remittances and payments to ensure compliance with regulations.<br>• Prepare detailed monthly payroll journal entries and perform account reconciliations.<br>• Manage year-end payroll tasks, including balancing, filing, and distributing T4s and T2200s.<br>• Calculate commissions and generate sales tracking reports to support account managers.<br>• Administer group benefits and retirement plans, handling enrollments, updates, and terminations.<br>• Maintain accurate payroll and HR personnel records to ensure up-to-date documentation.<br>• Conduct onboarding sessions for new hires, covering HR policies, payroll, and benefits programs.<br>• Update and maintain the employee handbook to align with legislative and company policy changes.<br>• Organize company events, such as awards meetings, holiday gatherings, and employee engagement activities.
We are looking for a meticulous and organized Payroll Administrator to join a dynamic team in North York, Ontario. In this role, you will play a pivotal part in managing payroll processes, ensuring compliance with regulations, and providing accurate and timely support to employees. This is an excellent opportunity for a detail-oriented individual seeking growth in a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Process payroll for all employees in accordance with schedules and applicable federal, provincial, and local regulations.<br>• Maintain and regularly update employee payroll records, including wages, deductions, benefits, and bonuses.<br>• Address and resolve payroll discrepancies while responding to employee inquiries about pay and payroll processes.<br>• Prepare, reconcile, and report payroll data to the accounting department, ensuring accuracy and timeliness.<br>• Generate detailed payroll reports for management review and decision-making.<br>• Monitor changes in payroll regulations and tax laws, implementing necessary updates in systems and practices.<br>• Collaborate with HR and accounting teams to support payroll-related processes and ensure seamless operations.
We are looking for an experienced Payroll Specialist to join our team in Toronto, Ontario. In this senior-level role, you will play a critical part in managing payroll operations for a large organization, ensuring accuracy and compliance in all processes. This is a long-term contract position offering an opportunity to work within a unionized workplace and contribute to a dynamic payroll environment.<br><br>Responsibilities:<br>• Oversee the accurate processing of payroll for a large workforce, ensuring compliance with relevant regulations and organizational policies.<br>• Collaborate with team members, including clerks and analysts, to maintain smooth payroll operations and resolve any discrepancies.<br>• Manage data entry and validation for Workday systems, including testing and troubleshooting as needed.<br>• Handle payroll deductions, garnishments, and benefit-related functions, ensuring timely and accurate reporting.<br>• Support timesheet and attendance management processes, working closely with designated personnel.<br>• Prepare and reconcile monthly payroll reports, identifying and addressing inconsistencies.<br>• Provide expertise on payroll matters in a unionized environment, ensuring adherence to collective agreements.<br>• Assist in the development and implementation of process improvements to enhance efficiency and accuracy in payroll operations.
We are looking for a detail-oriented and experienced Payroll Coordinator to join our team on a part-time basis in Oshawa, Ontario. This role involves managing various aspects of payroll processing, financial reconciliation, and HR administrative support. If you thrive in a dynamic environment and have a strong background in payroll systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process full-cycle payroll for various employee groups, including unionized, non-union, management, and executive, using Ceridian Dayforce.<br>• Prepare and distribute annual T4s, T4As, and complete monthly, quarterly, and annual reconciliations.<br>• Monitor and report on key payroll metrics such as turnover, absenteeism, and overtime, providing insights to department leaders.<br>• Reconcile payroll-related balance sheet accounts and ensure accurate financial records on a monthly or quarterly basis.<br>• Post bi-weekly payroll to the general ledger and prepare associated journal entries with accuracy and timeliness.<br>• Investigate payroll variances and contribute to budgeting and forecasting efforts.<br>• Assist with external audits and ensure compliance with reporting requirements to regulatory agencies.<br>• Support HR processes such as job postings, interview scheduling, and candidate communications.<br>• Facilitate onboarding and offboarding processes, ensuring smooth transitions for employees.<br>• Maintain and update employee records and HR databases, ensuring compliance and confidentiality.
<p>Robert Half is partnered with a law firm in the Mississauga area who is hiring a Bookkeeper to their team. This is a full time permanent position located in the Mississauga area. As the Bookkeeper, you will be responsible for; </p><p><br></p><p><strong>Bookkeeping Responsibilities:</strong></p><ul><li>Manage and process accounts payable, ensuring timely and accurate payments.</li><li>Track and reconcile accounts receivable, including invoicing, collections, and deposits.</li><li>Prepare and process biweekly payroll for a small team, ensuring compliance and accuracy.</li><li>Prepare and make bank deposits, ensuring proper posting into the firm’s accounting system.</li><li>Maintain and reconcile trust accounts, ensuring compliance with applicable regulations and law society requirements.</li><li>Prepare and file HST remittances on time.</li><li>Assist with month-end close processes, including preparing reconciliations and reports.</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Maintain organized digital and physical financial records for audits and general administration.</li><li>Provide support for client invoicing, billing inquiries, and related administrative tasks.</li><li>Assist in preparing documentation for audits and compliance reporting.</li><li>Monitor office supplies and proactively re-order essential items to maintain stock levels.</li><li>Serve as the first point of contact for clients, visitors, and vendors by greeting and assisting them professionally.</li><li>Manage phone calls, emails, and correspondence, directing inquiries to the appropriate personnel.</li><li>Manage incoming and outgoing mail and courier services.</li></ul><p><br></p><p><br></p>
<p>We are seeking an experienced <strong>Payroll Systems Consultant - ADP Business Analyst </strong>for a contract role based in Toronto, Ontario. This role will focus on assessing, streamlining, and optimizing payroll processes within ADP to drive greater efficiency, accuracy, and automation. You will play a key role in designing a clear improvement roadmap, ensuring payroll operations align with organizational goals, compliance requirements, and best practices.</p><p><br></p><p><strong>Contract role for 6 weeks full-time that may continue on a part-time basis.</strong></p><p><strong>Primarily remote, with expectation to be in-office for workshop sessions. </strong></p><p><strong>Location: downtown Toronto.</strong></p><p><br></p><p>Responsibilities:</p><p>• Conduct a comprehensive assessment of the current payroll processes across all properties and the corporate office.</p><p>• Identify inefficiencies, control weaknesses, and gaps within the existing payroll workflows.</p><p>• Collaborate with stakeholders to map end-to-end payroll processes and recommend improvements.</p><p>• Design a prioritized list of initiatives aimed at enhancing payroll efficiency and accuracy.</p><p>• Develop a practical roadmap to implement process improvements over a defined timeline.</p><p>• Provide expert advice on optimizing the use of payroll systems such as ADP.</p><p>• Create detailed documentation outlining recommendations, implementation strategies, and progress tracking.</p><p>• Analyze data workflows to ensure alignment with organizational objectives and operational needs.</p><p>• Offer consulting support on integrating payroll processes with CRM and ERP systems.</p><p>• Ensure quality assurance and compliance standards are met throughout all stages of the improvement plan.</p>
