<p>We are looking for an organized and detail-oriented Payroll Assistant to join our client's team in Toronto, Ontario. In this long-term contract role, you will support payroll operations by collecting and verifying data, ensuring accuracy in payroll-related tasks, and collaborating with team members to maintain smooth processes. This position is ideal for individuals with experience in payroll functions and familiarity with systems like ADP Workforce Now.</p><p><br></p><p>Responsibilities:</p><p>• Gather and review employee data to ensure accuracy and completeness for payroll processing.</p><p>• Assist in managing payroll-related tasks, including verifying hours worked and identifying discrepancies.</p><p>• Support the administration of benefits programs by maintaining accurate records and resolving inquiries.</p><p>• Collaborate with the payroll team to ensure compliance with company policies and government regulations.</p><p>• Maintain confidentiality while handling sensitive employee information.</p><p>• Monitor payroll schedules and deadlines to ensure timely submissions.</p><p>• Provide assistance with audits and reporting requirements as needed.</p><p>• Address payroll-related questions and provide clear communication to employees.</p><p>• Utilize ADP Workforce Now to support payroll activities and streamline processes.</p>
This position is eligible for the Team Member Referral Process (Maximum cash reward $250.00). If a team member has a referral they are requested to fill out the TEAM MEMBER REFERRAL FORM, attach a copy of the person’s resume to the form and submit to Human Resource no later than Friday, May 3, 2024.<br><br>All interested internal applicants should complete an internal application form and return it to Human Resource no later than Friday, May 3, 2024.<br><br>POSITION: Accounts Receivable Coordinator <br>REPORTS TO: James Chen, Controller<br>AVAILABILITY: Immediately <br><br>KEY RESPONSIBILITIES<br><br>• Process and record invoicing & AR transactions<br>• Collect and apply customer payments<br>• Identify past due accounts, contact customers for payment<br>• Maintain accurate contact logs<br>• Record and post month-end journal entries and account reconciliation<br>• Monitor and manage AR related metrics to meet budget/target<br>• Assist in annual internal and external financial audit tasks<br>• Document, analyse, re-evaluate and improve current processes/workflow<br>• Digitize paper documents and go paperless<br>• Training/backup for Accounts Payable<br>• Perform other duties as required<br><br>REQUIRED SKILLS: <br> <br>• Diploma in Accounting, Finance, Business Administration or a related discipline<br>• Proficient using Microsoft Office applications and SharePoint<br>• Ability to work under strict time demands<br>• Proficient in both written and oral communication<br>• Strong analytical and problem solving skills <br>• Superior attention to detail <br>• Quick learner<br>• Team player<br>• Continuous process improvement mindset
We are looking for a dedicated and detail-oriented Payroll Clerk to join our team on a long-term contract basis. This role is based in Toronto, Ontario, and involves ensuring the accurate and timely processing of payroll while adhering to all relevant regulations and standards. The successful candidate will play a key role in supporting payroll operations and contributing to the overall efficiency of the organization.<br><br>Responsibilities:<br>• Process employee payroll accurately and on schedule, ensuring compliance with legal and company requirements.<br>• Utilize payroll and accounting software systems, such as ADP Workforce Now and Ceridian Dayforce, to manage payroll tasks effectively.<br>• Maintain and update employee records, including time sheets and attendance data.<br>• Collaborate with the human resources team to address payroll-related inquiries and resolve discrepancies.<br>• Prepare and submit payroll reports, ensuring proper documentation and record-keeping.<br>• Assist with the administration of benefits and deductions as part of payroll processing.<br>• Monitor and ensure adherence to provincial and federal payroll regulations.<br>• Support system upgrades and integration efforts related to payroll operations.<br>• Provide excellent customer service to employees regarding payroll matters.<br>• Identify opportunities for process improvements and implement best practices in payroll management.
We are looking for a dedicated Payroll Systems and Reporting Specialist to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will play a key part in managing payroll operations and ensuring compliance with all relevant policies, regulations, and standards. You will also be responsible for maintaining system integrity, supporting organizational goals, and delivering excellent service to stakeholders.<br><br>Responsibilities:<br>• Conduct full-cycle biweekly payroll processing for a large workforce, ensuring accuracy and compliance.<br>• Manage special payroll runs, including off-cycle payments, retroactive adjustments, and government or third-party-funded payments.<br>• Process sensitive transactions such as termination payouts, severance, retirement allowances, and other non-routine payments.<br>• Oversee the administration of T4A payments, including those for students, fellows, and contractors.<br>• Execute high-volume payroll transactions efficiently by utilizing system uploads and automated processes.<br>• Prepare payment requisitions and coordinate reimbursements, including system entries and deposits.<br>• Reconcile pre-authorized debit withdrawals for employee benefits and pensions during leave periods.<br>• Perform routine audits and troubleshoot payroll errors to ensure accuracy and operational excellence.<br>• Identify areas for process improvement and collaborate on solutions to enhance efficiency.<br>• Provide guidance and support to stakeholders, including resolving complex payroll issues.
<p>Our organization is working closely with our Non-for-profit client who is looking for a reliable and detail-oriented Part-Time Bookkeeper to help manage their finances. This is a great role for someone who wants to support their community and has experience with nonprofit accounting.</p><p><strong>Responsibilities:</strong></p><ul><li>Keep accurate financial records</li><li>Handle accounts payable and receivable, including invoices and donations</li><li>Reconcile bank accounts and financial statements each month</li><li>Help prepare grant and funding reports</li><li>Support monthly, quarterly, and annual closings</li><li>Track program expenses and manage restricted/unrestricted funds</li><li>Prepare audit documents and assist auditors</li><li>Create financial reports for management, board, and donors</li><li>Make sure all work follows organizational policies and regulations</li></ul><p> </p>
We are looking for a skilled Payroll Administrator to join our team on a contract basis for three months. Based in East York, Ontario, this role involves managing full-cycle payroll operations for a diverse workforce, including retail employees. If you have a strong background in payroll processes and proficiency with Workday systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process full-cycle payroll for all employees, ensuring accuracy and compliance with regulations.<br>• Manage payroll operations using Workday systems, including data input and reporting.<br>• Handle payroll for retail employees, addressing any specific requirements.<br>• Ensure timely payment processing and resolve discrepancies as needed.<br>• Administer employee benefits and deductions within payroll systems.<br>• Maintain accurate payroll records and ensure confidentiality.<br>• Generate detailed payroll reports and provide insights to management.<br>• Collaborate with HR and accounting teams to streamline payroll processes.<br>• Stay updated on Canadian payroll legislation and practices to ensure compliance.
<p>Are you highly organized, detail-oriented, and looking to make an impact at a dynamic freight brokerage? Our company is seeking an experienced Accounts Payable Specialist to manage paper-based and electronic AP processes in a fast-paced environment. You’ll play a key role ensuring prompt, accurate payments and smooth transactional operations.</p><p><br></p><p>Key Responsibilities:</p><p>· Process 40–50 AP invoices per day, including printing, voucher preparation, matching invoices with proof of delivery, and confirming freight rates.</p><p>· Conduct daily vendor communication to resolve discrepancies and verify documentation.</p><p>· Initiate and monitor electronic payments via EFT and credit card.</p><p>· Maintain organized invoice and transaction filing systems.</p><p>· Export AP/AR data from CRM to ERP for seamless reporting and reconciliation.</p><p>· Support accounts receivable functions, including handling cash applications and assisting with bank reconciliations.</p><p>· Manage transactions primarily in Canadian dollars (approx. 90% AP payments CAD; remaining USD; no foreign exchange involved).</p><p>· Deliver accurate, timely results under paper-based accounting processes.</p>
<p>Are you detail-oriented, eager to learn, and ready to play a pivotal role in a thriving team? Our client, a leading distributor of CNC metal cutting machinery, metal fabricating equipment, metrology tools, EDM, and CAD/CAM software, is seeking an Accounts Payable (AP) Clerk with a knack for numbers and a passion for accuracy. If you value camaraderie, teamwork, and “fit” as much as skill, this could be your next career move!</p><p><br></p><p>Key Responsibilities:</p><p>· Review, verify, and process vendor invoices with a focus on accuracy and thoroughness</p><p>· Match invoices with purchase orders and receiving documents to ensure completeness</p><p>· Correctly code invoices to the appropriate general ledger accounts</p><p>· Prepare and process scheduled payment runs via cheques, EFTs, and wires</p><p>· Reconcile vendor statements, investigate, and resolve any discrepancies quickly</p><p>· Maintain organized and accurate AP records and files</p><p>· Communicate with vendors regarding payment status and billing issues; provide excellent customer service</p><p>· Liaise with the Parts Department to resolve discrepancies and keep processes running smoothly</p><p>· Support the accounting team with month-end and year-end closing tasks</p><p>· Perform additional year-end analysis as required</p><p>· Process employee expense cheques</p><p>· Remain compliant with internal policies and established accounting principles</p><p>· Contribute to periodic organization and maintenance of the archive room</p><p>· Perform additional duties and special projects as assigned</p>
We are looking for a dedicated Payroll Coordinator to join our team in Toronto, Ontario. In this role, you will play a key part in ensuring accurate and timely payroll operations while adhering to all applicable regulations and company policies. This position requires a detail-oriented individual with strong organizational skills and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Process employee payroll accurately and on schedule, including calculating hours, deductions, bonuses, and adjustments.<br>• Ensure compliance with federal, provincial, and local payroll regulations, including tax and labour law requirements.<br>• Address payroll-related inquiries from employees and resolve discrepancies with efficiency and professionalism.<br>• Maintain and update employee records in payroll systems, ensuring all information aligns with company policies.<br>• Generate and submit detailed payroll reports to management and accounting teams in a timely manner.<br>• Collaborate with HR, accounting, and other departments to support seamless payroll operations.<br>• Identify opportunities to improve payroll processes and recommend solutions to enhance efficiency and accuracy.
We are looking for an experienced Bookkeeper to join our team on a long-term contract basis in Mississauga, Ontario. This role is ideal for someone with a strong background in financial management and proficiency in QuickBooks. You will play a key role in maintaining accurate financial records and ensuring smooth accounting operations.<br><br>Responsibilities:<br>• Manage full-cycle accounts payable and receivable processes, ensuring accuracy and timeliness.<br>• Perform detailed bank and credit card reconciliations to maintain financial integrity.<br>• Assist with month-end and year-end financial preparations, including reporting and record organization.<br>• Maintain well-organized and up-to-date financial documentation to support business operations.<br>• Utilize QuickBooks to track, record, and manage financial transactions effectively.<br>• Conduct payroll processing and ensure compliance with relevant regulations.<br>• Collaborate with team members to address office administrative tasks as needed.<br>• Identify discrepancies and resolve them promptly to maintain accurate financial data.<br>• Prepare reports and summaries to support decision-making processes.
