<p>Our client, a Vancouver-based venture capital firm with a dynamic portfolio of mining and resource companies, is seeking a highly organized and proactive Executive Assistant to support two senior leaders: the Corporate Secretary and the Director of HR & ESG.</p><p><br></p><p>This is a unique opportunity to join a collaborative, fast-paced environment where you’ll gain exposure to public markets, board-level operations, and cross-company initiatives within an entrepreneurial and flat-structured team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Executive support to two senior leaders, including calendar, inbox, and meeting management</li><li>Domestic and international travel coordination</li><li>Monthly expense reporting and event support</li><li>Administrative assistance with Shareworks and light HR tasks (e.g., resume screening)</li><li>Involvement in MS Dynamics implementation (HR module focus)</li></ul><p><br></p>
<p>We are seeking a confident, professional, and highly organized Executive Assistant / Office Manager to provide comprehensive administrative and operational support to a Hospitality & Real Estate Management company based in Downtown Vancouver.</p><p><br></p><p>This role is ideal for someone who thrives in a polished, fast-paced environment, enjoys being the go-to person in the office, and takes pride in keeping both people and processes running smoothly.</p><p><br></p><p>You will work closely with senior executives based in Vancouver and across North America, ensuring seamless coordination of meetings, travel, reporting, and office operations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide executive-level administrative support to senior management (including travel, calendar, and expense coordination).</li><li>Manage daily office operations — vendor coordination, facilities, supplies, and front desk reception.</li><li>Prepare and format reports, presentations, and board materials.</li><li>Support Board and C-suite meetings including logistics, catering, technology, and documentation.</li><li>Maintain organized digital and physical filing systems for contracts, invoices, and compliance documents.</li><li>Track key corporate deadlines such as insurance renewals, filings, and reporting deliverables.</li><li>Assist with event planning — team socials, board dinners, and annual celebrations.</li><li>Process light accounting entries and assist with expense reporting and invoice review.</li><li>Support company communications and quarterly reporting coordination.</li></ul><p><br></p><p><br></p>
<p>We’re partnering with a well-respected post-secondary institution in Vancouver that’s dedicated to providing accessible, inclusive education and supporting student success within First Nations. We are searching for a Administrative Assistant to support the Dean of Academics — someone who thrives in an academic setting, enjoys keeping things organized, and takes pride in being the go-to person for getting things done efficiently and thoughtfully.</p><p><br></p><p>In this role, you’ll be the Dean’s right hand, managing daily operations and ensuring the academic office runs smoothly. It’s a mix of coordination, communication, and administrative work — perfect for someone who enjoys variety and takes initiative.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Serve as the first point of contact and trusted support for the Dean of Academics.</li><li>Manage the Dean’s calendar, appointments, and meetings — ensuring schedules flow smoothly and priorities stay on track.</li><li>Coordinate and document meetings with faculty and program staff, tracking action items and follow-ups.</li><li>Keep academic files, data, and deadlines organized and up to date.</li><li>Support faculty onboarding, handbook updates, and academic policy reviews.</li><li>Oversee hiring logistics for academic staff — from posting jobs and scheduling interviews to reference checks and onboarding new hires.</li></ul><p><br></p>
<p>We have an opening for a junior and/or an intermediate litigation legal assistant in our Vancouver office. The successful candidate would be motivated, a quick learner and be an integral part of our friendly and collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Performing LAA work from file opening to closing.</li><li>Drafting simple pleadings, including application records, books of authorities, appeal records and appeal books.</li><li>Drafting correspondence.</li><li>Filing documents with court registries.</li><li>Communicating with opposing counsel, experts and clients.</li><li>Maintaining BF limitation dates.</li></ul>
<p>Our client, a reputable large-sized law firm in downtown Vancouver, is seeking a Litigation Legal Administrative Assistant to support two busy lawyers with active practices in commercial and civil litigation. This is an excellent opportunity for someone who thrives in a fast-paced, collaborative environment and takes pride in producing high-quality work.</p><p> </p><p>As the successful candidate, you’ll play a key role in keeping the practice running smoothly; managing competing deadlines, preparing and proofreading legal documents, and ensuring the lawyers are supported with efficiency and precision. The ideal candidate brings strong litigation experience, excellent organization, and the confidence to work proactively with minimal supervision.</p>
