<p><strong>Office Assistant (with Growth Opportunity into Customer Service)</strong></p><p>Are you looking to start your career in a supportive and dynamic office environment, with a clear path to growth? We are seeking a detail-oriented and motivated <strong>Office Assistant</strong> to join our team. This role begins with providing clerical and administrative support to ensure smooth day-to-day operations, and will transition into a <strong>Customer Service Representative</strong> role as you gain experience and training.</p><p><strong>What You’ll Do</strong></p><p><strong>As an Office Assistant, you will:</strong></p><ul><li>Provide general clerical support including filing, scanning, and data entry.</li><li>Assist with order processing and documentation.</li><li>Support office staff with administrative tasks and special projects.</li><li>Answer and direct phone calls and emails as needed.</li></ul><p><strong>As you transition into Customer Service, you will:</strong></p><ul><li>Interact directly with customers to process orders, answer inquiries, and resolve concerns.</li><li>Enter orders and issue acknowledgements in a timely manner.</li><li>Provide pricing, delivery, and shipping information.</li><li>Communicate changes and updates to customers.</li><li>Assist with export documentation and international shipping requirements.</li><li>Maintain accurate customer records and open new accounts.</li><li>Collaborate with the Scheduler, Sales Manager, and Supply Chain team to ensure customer satisfaction.</li></ul>
We are looking for a dedicated Customer Service Representative to join our team in Thornhill, Ontario. This Contract-to-permanent position offers an exciting opportunity to support our claims department and provide exceptional service to our members. If you thrive in a fast-paced environment and enjoy multitasking, this role could be the perfect fit for you.<br><br>Responsibilities:<br>• Prepare a variety of claims-related documents, including letters to members, third-party reports, and consent forms for police report requests.<br>• Process financial transactions on claims files, such as payments for appraisal fees, glass claims, and police report fees.<br>• Assist the Total Loss team by preparing and sending Proof of Loss documents to facilitate claim resolution.<br>• Request official reports, including police and fire incident reports, to support claims investigations.<br>• Coordinate and dispatch property damage claim files to legal representatives when required.<br>• Organize, sort, and distribute incoming correspondence to ensure timely processing.<br>• Make outbound calls to members to collect First Notice of Loss details for new claims submitted after hours or online.<br>• Handle inbound calls as needed, ensuring callers are directed efficiently to the appropriate department or resource.
We are looking for a detail-oriented and success-driven Receptionist to join our team on a contract basis in Markham, Ontario. In this role, you will act as the first point of contact for visitors and staff, ensuring smooth day-to-day operations. This is a short-term opportunity lasting 2-3 weeks, ideal for someone with a strong administrative background.<br><br>Responsibilities:<br>• Sort and distribute incoming and outgoing mail and packages, arranging for couriers as required.<br>• Facilitate the booking of boardrooms and meeting spaces upon staff requests.<br>• Manage the initial invoicing process before forwarding it through the appropriate system.<br>• Answer and manage a multi-line phone system, directing calls and taking messages as needed.<br>• Provide exceptional customer service to visitors and employees, addressing inquiries promptly.<br>• Maintain organized filing systems for easy access to records and documents.<br>• Coordinate and schedule appointments, ensuring all parties are informed of meeting details.<br>• Handle email correspondence efficiently, responding to and forwarding messages as required.<br>• Assist with general office duties to support administrative operations.
We are seeking a proactive and detail-oriented detail oriented to support our operations through effective vendor coordination, invoice management, and work order tracking. The ideal candidate will demonstrate strong communication, critical thinking, and organizational skills, with the ability to manage multiple priorities independently. <br> Key Responsibilities: Process and code invoices accurately, ensuring timely payments through internal platforms. Maintain and update the status of work orders from dispatch through to completion and payment. Monitor and follow up on outstanding invoices to ensure resolution. Coordinate with vendors (e.g., landscape maintenance providers) regarding service delivery, scheduling, and work status. Provide regular status updates to management and ensure accurate documentation in company systems. Manage multiple priorities simultaneously, ensuring deadlines are met. Apply strong critical thinking to resolve issues, discrepancies, or delays with minimal supervision. Foster positive relationships with vendors and internal stakeholders through clear and consistent communication.
We are looking for a dedicated Customer Service Representative to join our team in Mississauga, Ontario. In this long-term contract position within the chemicals manufacturing industry, you will play a key role in ensuring seamless communication with customers and maintaining high standards of service. If you thrive in a dynamic environment and have a passion for delivering exceptional customer experiences, we encourage you to apply.<br><br>Responsibilities:<br>• Verify shipping, billing, pricing, and purchase order details to ensure accuracy.<br>• Accurately input special instructions, customer requests, and updates to customer codes or notes into the system.<br>• Maintain and update customer records with current pricing, new items, address changes, and delivery instructions.<br>• Provide support and timely communication to sales staff working in the field.<br>• Act as a key point of contact for both internal and external customers, addressing inquiries and resolving issues.<br>• Collaborate with the team on order intake and data entry tasks, assisting other Customer Service Representatives as needed.<br>• Conduct audits of purchase orders to confirm pricing, quantities, terms, and special instructions are correct.<br>• Document customer complaints and work towards prompt resolution.<br>• Process product returns following established procedures and timelines.<br>• Ensure compliance with company policies and regulatory standards in all customer service activities.
