<p>Are you highly organized, detail-oriented, and looking to make an impact at a dynamic freight brokerage? Our company is seeking an experienced Accounts Payable Specialist to manage paper-based and electronic AP processes in a fast-paced environment. You’ll play a key role ensuring prompt, accurate payments and smooth transactional operations.</p><p><br></p><p>Key Responsibilities:</p><p>· Process 40–50 AP invoices per day, including printing, voucher preparation, matching invoices with proof of delivery, and confirming freight rates.</p><p>· Conduct daily vendor communication to resolve discrepancies and verify documentation.</p><p>· Initiate and monitor electronic payments via EFT and credit card.</p><p>· Maintain organized invoice and transaction filing systems.</p><p>· Export AP/AR data from CRM to ERP for seamless reporting and reconciliation.</p><p>· Support accounts receivable functions, including handling cash applications and assisting with bank reconciliations.</p><p>· Manage transactions primarily in Canadian dollars (approx. 90% AP payments CAD; remaining USD; no foreign exchange involved).</p><p>· Deliver accurate, timely results under paper-based accounting processes.</p>
<p>Are you detail-oriented, eager to learn, and ready to play a pivotal role in a thriving team? Our client, a leading distributor of CNC metal cutting machinery, metal fabricating equipment, metrology tools, EDM, and CAD/CAM software, is seeking an Accounts Payable (AP) Clerk with a knack for numbers and a passion for accuracy. If you value camaraderie, teamwork, and “fit” as much as skill, this could be your next career move!</p><p><br></p><p>Key Responsibilities:</p><p>· Review, verify, and process vendor invoices with a focus on accuracy and thoroughness</p><p>· Match invoices with purchase orders and receiving documents to ensure completeness</p><p>· Correctly code invoices to the appropriate general ledger accounts</p><p>· Prepare and process scheduled payment runs via cheques, EFTs, and wires</p><p>· Reconcile vendor statements, investigate, and resolve any discrepancies quickly</p><p>· Maintain organized and accurate AP records and files</p><p>· Communicate with vendors regarding payment status and billing issues; provide excellent customer service</p><p>· Liaise with the Parts Department to resolve discrepancies and keep processes running smoothly</p><p>· Support the accounting team with month-end and year-end closing tasks</p><p>· Perform additional year-end analysis as required</p><p>· Process employee expense cheques</p><p>· Remain compliant with internal policies and established accounting principles</p><p>· Contribute to periodic organization and maintenance of the archive room</p><p>· Perform additional duties and special projects as assigned</p>
We are looking for a detail-oriented Bookkeeper to join our team on a contract basis in Burlington, Ontario. In this role, you will manage essential accounting tasks to ensure smooth financial operations for the organization. You will work closely with a small team and handle responsibilities such as invoicing, month-end collections, and maintaining accurate financial records.<br><br>Responsibilities:<br>• Manage full-cycle bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations.<br>• Process and track invoices, ensuring timely payments and accurate records.<br>• Conduct month-end collections and follow up with clients as needed.<br>• Maintain organized financial records and ensure compliance with accounting standards.<br>• Provide support to team members by addressing financial inquiries and assisting with administrative tasks.<br>• Utilize QuickBooks to manage financial data and generate reports.<br>• Prepare account reconciliations to ensure accuracy in financial statements.<br>• Collaborate with a small team to ensure smooth financial operations.<br>• Perform data entry tasks with precision to maintain up-to-date records.
<p>Our client in Mississauga is seeking a highly organized and detail-oriented <strong>Accounts Receivable Clerk</strong> to join their team. In this role, you’ll be responsible for managing collections, reconciling customer accounts, and addressing billing discrepancies, with a primary focus on large chain accounts. This position is perfect for a professional with strong organizational skills, problem-solving abilities, and a commitment to delivering exceptional customer service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Payment Processing & Collections:</strong></p><ul><li>Accurately process and apply customer payments in the system.</li><li>Manage collections and follow up on outstanding balances with large chain accounts, ensuring timely resolution.</li></ul><p><strong>Invoicing & Dispute Resolution:</strong></p><ul><li>Handle invoicing and customer communication through online portals, ensuring professional and effective interactions.</li><li>Investigate and resolve billing discrepancies efficiently to maintain customer satisfaction.</li></ul><p><strong>Account Reconciliation:</strong></p><ul><li>Reconcile and clear deductions from customer accounts, ensuring accurate financial records.</li><li>Perform detailed account reconciliations to identify and resolve inconsistencies.</li></ul><p><strong>Customer Communication:</strong></p><ul><li>Serve as the point of contact for customers to address payment-related concerns and inquiries.</li><li>Build and maintain strong customer relationships through professional, clear, and effective communication.</li></ul><p><strong>Record-Keeping & Accuracy:</strong></p><ul><li>Maintain accurate records of all transactions, reconciliations, and account activities.</li><li>Ensure adherence to company policies and procedures in all accounts receivable functions.</li></ul><p><br></p>
