<p>About the Opportunity:</p><p>Our client, located in North Vancouver, is looking for a Senior Accounts Payable Representative to join their team. This is a hands-on role in a high-volume, fast-paced environment, ideal for someone with strong AP experience who can step in with minimal training and support junior team members when needed.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage full-cycle accounts payable, including invoice coding, approvals, and payment processing</li><li>Prepare vendor payment schedules and process payments in multiple currencies across different entities</li><li>Manually complete bank payments, including calculating and recording fees, and submitting payments for approval</li><li>Record and reconcile transactions in SYSPRO</li><li>Resolve vendor discrepancies, including duplicate or similar-named suppliers</li><li>Support month-end close with accruals, reconciliations, and journal entries</li><li>Provide guidance to junior AP team members as needed</li><li>Maintain accuracy and efficiency in a high-volume AP setting</li></ul><p><br></p><p><br></p>
<p>Are you looking to further your career in the field of accounting while working in a dynamic and supportive environment? Our client is seeking a <strong>Accounting Clerk</strong> to join their team and support various finance operations. This is an excellent opportunity for professionals with a strong accounting foundation, keen attention to detail, and a passion for organization and efficiency.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>In this role, the Accounting Clerk will:</p><ul><li>Take ownership of the <strong>expense reporting process</strong>, which will represent 50% or more of their workload, ensuring it is both comprehensive and accurate.</li><li>Assist with <strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong> tasks, including ad hoc support as needed.</li><li>Provide <strong>data entry support</strong> for the finance department, ensuring accuracy and timely completion of tasks.</li><li>Manage <strong>incoming requests</strong> for the finance department and ensure they are directed or resolved efficiently.</li></ul><p><strong> </strong></p><p><br></p>
<p>Are you a detail-oriented, organized professional with a passion for numbers and a knack for problem-solving? Do you thrive in dynamic, fast-paced environments and have demonstrated expertise in accounts payable (AP) and accounts receivable (AR)? We’re seeking an AP/AR Clerk to support our Manufacturing client. This industry leader is known for innovation, quality, and delivering excellence across the global automotive supply chain.</p><p><br></p><p>About the Role:</p><p><br></p><p>As the AP/AR Clerk, you will be an integral part of the company’s finance team, ensuring smooth financial operations within a high-volume manufacturing environment. Your key responsibilities will include managing end-to-end AP and AR processes, reconciling accounts, and supporting financial reporting, all essential tasks that keep production lines moving seamlessly.</p><p><br></p><p>Key Responsibilities:</p><p>· Accounts Payable: Review and process invoices while ensuring timely payments to vendors.</p><p>· Accounts Receivable: Handle customer invoicing, credit management, and collections in a professional manner.</p><p>· Reconciliation: Regularly reconcile AP, AR, and general ledger accounts to support accurate financial reporting.</p><p>· Data Entry: Maintain financial records with precision and attention to detail.</p><p>· Team Collaboration: Liaise with internal departments and external vendors/customers to resolve discrepancies effectively.</p><p>· Process Improvement: Proactively identify opportunities to streamline AP/AR processes and systems.</p>
<p><strong>Our client in Leduc is seeking an experienced Accounts Receivable Clerk for a contract opportunity.</strong> This role is ideal for a detail-oriented and flexible individual with strong integrity, capable of handling sensitive information and working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle Accounts Receivable processes</li><li>Perform daily collections activities</li><li>Process ambulance invoices and billing (approx. 10 per day)</li><li>Handle front desk duties including cashier and customer service</li><li>Process incoming payments accurately</li><li>Provide ad hoc administrative and financial support as required</li><li>Support Accounts Payable processes</li><li>Conduct data manipulation and reporting using Excel</li><li>Ad-hoc duties as requested</li></ul>
<p>Robert Half is partnering with a client in search of an experienced Bookkeeper to join their team. If you have a passion for numbers, meticulous attention to detail, and thrive in a hands-on accounting role, this could be the opportunity for you!</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Manage all aspects of full-cycle bookkeeping: accounts payable, accounts receivable, bank reconciliations, and journal entries</li><li>Process payroll and maintain accurate payroll records</li><li>Prepare monthly financial reports and assist with general ledger maintenance</li><li>Ensure timely and accurate reconciliation of accounts</li><li>Prepare and file sales tax reports and ensure compliance with government regulations</li><li>Collaborate with management to provide reporting and analysis of financial data</li><li>Support the preparation for year-end audits or reviews as requested</li><li>Maintain organized and accurate financial records and documentation</li></ul>
<p>Are you looking to further your career in the field of accounting while working in a dynamic and supportive environment? Our client is seeking a <strong>Accounting Clerk</strong> to join their team and support various finance operations. This is an excellent opportunity for professionals with a strong accounting foundation, keen attention to detail, and a passion for organization and efficiency.</p><p> </p><p><strong>Key Responsibilities</strong></p><p><strong></strong></p><p>In this role, the Accounting Clerk will:</p><ul><li>Take ownership of the <strong>expense reporting process</strong>, which will represent 50% or more of their workload, ensuring it is both comprehensive and accurate.</li><li>Assist with <strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong> tasks, including ad hoc support as needed.</li><li>Provide <strong>data entry support</strong> for the finance department, ensuring accuracy and timely completion of tasks.</li><li>Manage <strong>incoming requests</strong> for the finance department and ensure they are directed or resolved efficiently.</li></ul><p><strong> </strong></p><p><br></p>
<p>We are looking for a skilled Full Charge Bookkeeper to join our clients team on a contract basis in Ottawa, Ontario. This role involves managing a variety of accounting tasks for a construction industry client, including payroll, reconciliations, and financial reporting. The ideal candidate will bring extensive experience in bookkeeping within a unionized environment and a strong understanding of accounting software, particularly Jonas.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Perform full-cycle payroll processing for under 100 employees using Jonas Software.</p><p>• Manage accounts payable (AP) and accounts receivable (AR), including collections on overdue accounts.</p><p>• Reconcile credit card transactions and oversee expense reporting to ensure accuracy.</p><p>• Conduct bank reconciliations and maintain up-to-date financial records.</p><p>• Prepare and review billing statements and invoices for accuracy and compliance.</p><p>• Utilize accounting software systems to maintain financial data and generate reports.</p><p>• Collaborate with team members to address financial discrepancies and implement solutions.</p><p>• Ensure compliance with unionized environment regulations and standards.</p><p>• Provide support for financial audits and other reporting requirements as needed.</p>
<p>We are looking for a dependable and detail-focused Bookkeeper to join a small family business. The ideal candidate will be responsible for maintaining accurate, up-to-date financial records and ensuring smooth financial operations. This role offers the chance to work in a collaborative, close-knit environment where you’ll play an essential part in our company’s ongoing success.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage day-to-day financial tasks, including accounts payable, accounts receivable, and bank and credit card reconciliations.</li><li>Record transactions, maintain general ledger entries, and prepare journal entries.</li><li>Process payroll accurately and ensure compliance with relevant tax and labor regulations.</li><li>Assist with HST return by providing accurate financial data for external accountants.</li><li>Oversee vendor payments and maintain positive relationships with suppliers.</li><li>Track and report the company’s cash flow and financial health to business owners.</li><li>Ensure compliance with financial laws, regulations, and best practices.</li><li>Identify opportunities to streamline financial processes and improve operational efficiency.</li></ul><p><br></p>
<p>Our client, located in Kitsilano, is a boutique real estate asset management and development firm specializing in the acquisition, redevelopment, and management of commercial and mixed-use properties in established and emerging neighborhoods. As long-term property owners, the company is committed to delivering first-class asset management services with a focus on sustainable growth, quality construction, and community enhancement.</p><p><br></p><p>They offer a stable and supportive work environment with flexible hours and an emphasis on work-life balance. You’ll work closely with the Finance Manager and gain exposure to a wide range of accounting and administrative functions while supporting both the core business and affiliated entities.</p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a motivated and detail-oriented Accountant to join a small but dynamic team. This is an excellent opportunity for someone looking to grow their accounting career in the real estate sector while enjoying stability, flexibility, and the chance to be involved in various aspects of the business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Accounting & Finance</strong></p><ul><li>Perform full-cycle accounting for the company and related entities</li><li>Record general ledger entries and reconcile G/L accounts regularly</li><li>Prepare quarterly financial statements and monthly job cost reports</li><li>Reconcile bank and credit card accounts</li><li>Manage accounts payable; ensure timely and accurate payment processing</li><li>Review and process construction progress draws and track costs against budgets</li><li>Prepare and process staff and shareholder expense reports</li><li>Assist with month-end and year-end close procedures</li><li>Complete GST and other statutory filings as required</li><li>Assist in preparation of annual budgets and rolling forecasts</li><li>Update and maintain cash flow projections for active properties</li><li>Review property management reports and compare against leases and operating budgets</li><li>Review lease documents and update lease abstracts</li><li>Support financial reporting and accounting for related companies and shareholder businesses</li><li>Coordinate with property managers to resolve accounting discrepancies and support operational needs</li><li>Assist with audit preparation and liaise with external accountants as needed</li></ul><p><strong>Administrative Support</strong></p><ul><li>Maintain organized digital and physical filing systems for accounting and corporate records</li><li>Manage incoming/outgoing mail, email communications, and deliveries</li><li>Monitor office supplies and equipment, ensuring smooth day-to-day operations</li><li>Support administrative processes for related entities, ensuring coordination and consistency</li><li>Help facilitate intercompany communications and special projects</li><li>Liaise professionally with internal teams, external vendors, and service providers</li></ul>
We are looking for a detail-oriented Billing Specialist to join our team on a contract basis in North Vancouver, British Columbia. In this role, you will be responsible for managing the billing process for multiple projects, ensuring accuracy, and meeting deadlines. This is an excellent opportunity for someone with experience in project-based billing to contribute to a fast-paced environment in the transport industry.<br><br>Responsibilities:<br>• Review and process timecards to ensure accurate coding and alignment with project requirements.<br>• Prepare, review, and submit semi-monthly invoices, adhering to deadlines on the 15th and last business day of each month.<br>• Collaborate with Supply Chain Management, Program Finance, and Contracts teams to resolve discrepancies and clarify billing details.<br>• Manage billing for various project types, including time and materials, contracts, and travel costs.<br>• Compile and reconcile detailed invoices, incorporating subcontractor charges, material costs, and other project-related expenses.<br>• Monitor accounts and address outstanding billing issues to maintain accurate records.<br>• Analyze reports and data to ensure compliance with company policies and client contracts.<br>• Coordinate with clients to address billing inquiries and ensure satisfaction.<br>• Prepare spreadsheets and documentation to support month-end reconciliation processes.
<p>We are in search of an Accounting Clerk to join our team based in North York, Ontario. The role involves managing customer accounts, processing applications, and maintaining meticulous records. The position is an excellent opportunity for a detail-oriented individual who is adept at handling a variety of accounting tasks in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process customer credit applications and ensure accuracy in all transactions.</p><p>• Skillfully manage Accounts Receivable (AR) and Accounts Payable (AP) functions.</p><p>• Conduct account reconciliation tasks with a keen eye for detail.</p><p>• Prepare financial statements and trial balances in a timely manner.</p><p>• Handle GST/HST related accounting duties.</p><p>• Utilize Microsoft Excel for data entry and invoice processing tasks.</p><p>• Monitor customer accounts and take necessary action when required.</p><p>• Use Odoo for various accounting tasks and maintain up-to-date records.</p><p>• Support inventory and stock management processes.</p><p>• Collaborate with the team for year-end closing and audit processes.</p>
<p>We are looking for an experienced Accounts Payable Clerk to join our clients team in Abbotsford, British Columbia. This is a long-term contract opportunity within a non-profit organization, offering a dynamic and collaborative work environment. The ideal candidate will play a crucial role in managing accounts payable functions with accuracy and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices, ensuring accurate coding and timely entry into the accounting system.</p><p>• Prepare payments and manage check runs in compliance with organizational policies.</p><p>• Address a backlog of invoices, ensuring all are reviewed and processed efficiently.</p><p>• Verify and approve accounts payable transactions while adhering to internal controls.</p><p>• Collaborate with team members to ensure proper account coding and documentation.</p><p>• Maintain meticulous records and documentation for audit purposes.</p><p>• Adapt to evolving processes and demonstrate flexibility in a dynamic work environment.</p><p>• Assist with bank reconciliations and other financial duties as required.</p>
<p>Our client, located in Vancouver, is seeking a detail-oriented and reliable Accounts Receivable – Cash Application Specialist to join their large finance team. In this role, you will be responsible for accurately posting and reconciling payments, resolving discrepancies, and supporting AR processes to ensure timely and accurate financial reporting.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Post daily cash receipts (cheques, EFTs, e-transfers, credit cards) in a timely manner to maintain accurate AR balances</li><li>Identify and resolve discrepancies between payments and invoices</li><li>Process credit card payments, e-transfers, and refunds</li><li>Correct posting errors and apply prepayments to the appropriate invoices</li><li>Prepare and deliver daily deposit reports to management</li><li>Monitor and manage the AR inbox to ensure timely response to inquiries</li><li>Complete vendor setup and payment forms to enable direct deposit processing</li><li>Generate and update monthly aging reports for large clients (e.g., insurers, property managers)</li><li>Collaborate with the Cash Application team and AR Manager to improve processes and implement new procedures</li><li>Provide backup support to the AR team as required</li><li>Assist with other finance-related duties as needed</li></ul><p><br></p><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Toronto, Ontario. In this role, you will provide critical support to ensure the smooth processing of financial transactions for multiple entities within the organization. This is a unique opportunity to contribute to a dynamic team during a peak season, with the potential for high-impact results.<br><br>Responsibilities:<br>• Manage the full accounts payable cycle, including purchase order setup, invoice receipt, and three-way matching.<br>• Ensure accurate and timely data entry into accounting systems, reconciling vendor statements and resolving discrepancies.<br>• Collaborate with operations teams to confirm monthly purchase order entries and approvals through SharePoint.<br>• Address vendor-related issues, providing solutions efficiently to maintain strong relationships.<br>• Generate accruals on a monthly basis to ensure accurate financial reporting.<br>• Utilize ERP systems such as Viewpoint Vista and other construction-related software for accounts payable processes.<br>• Prepare reports and analyze data using Microsoft Excel, including pivot tables.<br>• Support the team during peak seasons, handling a high volume of invoices, up to 3,000 monthly.<br>• Train and guide less experienced team members, sharing expertise and ensuring adherence to best practices.<br>• Maintain flexibility to work additional hours during month-end periods as required.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Aurora, Ontario. In this role, you will be responsible for managing vendor invoices, processing payments, and ensuring the accuracy and efficiency of accounts payable operations. This position offers an opportunity to contribute to the financial health of the organization while working closely with the finance team.<br><br>Responsibilities:<br>• Review, match, and post vendor invoices in the accounting system to ensure accuracy and compliance.<br>• Process vendor payments in alignment with the organization's payment schedule and address vendor inquiries promptly.<br>• Monitor accounts payable aging and provide weekly aging reports to management.<br>• Reconcile vendor statements with internal reports regularly to maintain up-to-date records.<br>• Manage the documentation and filing of all accounts payable records.<br>• Prepare month-end accruals and reconciliations for accurate financial reporting.<br>• Generate management analytics related to expenses such as leases, depreciation, and employee benefits.<br>• Support the VP of Finance in overseeing monthly inventory counts and adjustments.<br>• Perform other administrative tasks as assigned by the Controller or VP of Finance.
<p><strong>We are partnering with an organization looking to add a Bookkeeper to their Finance team in the Cornwall region. This is a full-time/permanent position on site. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage the full cycle of Accounts Payable (AP) and Accounts Receivable (AR) processes, ensuring timely and accurate transactions</p><p>• Process payroll for a team of 60-70 employees while staying updated on statutory payroll regulations</p><p>• Prepare and distribute T4s and other relevant payroll documents</p><p>• Review and validate invoices for accuracy and follow up with vendors to resolve any discrepancies</p><p>• Enter bills into the accounting system and coordinate supplier payments</p><p>• Reconcile bank and credit card statements to maintain accurate financial records</p><p>• Prepare deposits and draft cheques for approval and signature</p><p>• Assist in the preparation of financial statements and other reports as needed</p><p>• Support month-end and year-end closing activities, ensuring completeness and compliance</p><p>• Collaborate with management on various financial tasks and provide additional support as needed</p>
<p>Our client in Edmonton is seeking a contract <strong>Accounts Receivable Specialist</strong> to support their finance team. The role requires someone who can hit the ground running with minimal training.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process Visa expense reports and clear backlog</li><li>Run EFTs biweekly for the company and monthly for vendors</li><li>Handle AR collections and invoicing</li><li>Maintain customer and vendor contact info</li><li>Assist with AP/AR duties and Concur implementation</li><li>Communicate with clients</li><li>Ad-hoc duties as requested</li></ul>
We are looking for an experienced Accounts Payable Clerk to join a dynamic team within the non-profit sector in Vancouver, British Columbia. This long-term contract position offers an excellent opportunity to contribute to essential financial operations, ensuring accuracy and efficiency in processing invoices and managing expense reports. If you have a strong attention to detail and enjoy working in a collaborative environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process a high volume of invoices, ensuring proper coding and accuracy.<br>• Manage and review employee expense reports, resolving any discrepancies promptly.<br>• Reconcile accounts to maintain up-to-date and accurate financial records.<br>• Handle credit card transactions and ensure they are processed correctly.<br>• Utilize Concur software for expense management and reporting, contributing to process efficiency.<br>• Assist in identifying and resolving discrepancies in financial data.<br>• Support the team with ad hoc financial tasks as required.<br>• Collaborate with team members to ensure smooth workflows and timely processing.<br>• Maintain organized records and documentation for audit and compliance purposes.<br>• Provide backup support during transitions or peak workload periods.
<p>Our Calgary-based client needs a sharp, fast-moving <strong>Accounts Receivable Analyst</strong> to help clean up and reconcile a complex AR ledger tied to leases and mapped to the GL. This is a focused, short-term role where accuracy, speed, and attention to detail are key.</p><p><br></p><p><strong>Key Tasks:</strong></p><ul><li>Review and reconcile the AR ledger mapped to the GL</li><li>Investigate and resolve discrepancies such as credits (e.g., overpaid rent)</li><li>Understand lease structures and associated charges</li><li>Work within Yardi (preferred) or similar systems to clean up data</li><li>Analyze various unique scenarios within the ledger</li><li>Ensure accuracy and completeness of data related to rent, fees, and credits</li><li>Ask critical questions and dig into details</li><li>Ad-hoc duties as requested</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Administrator to join our team in Guelph, Ontario. In this role, you will play a key part in managing accounts payable activities, ensuring timely and accurate processing of payments, and maintaining financial records. If you excel in data entry, financial reconciliation, and thrive in a fast-paced environment, this position is perfect for you.<br><br>Responsibilities:<br>• Process and code vendor invoices with accuracy and attention to detail.<br>• Enter accounts payable data into the accounting system and ensure timely updates to financial spreadsheets.<br>• Post and reconcile company payments to the general ledger, ensuring proper documentation.<br>• Review incoming bills for accuracy and investigate potential errors or discrepancies.<br>• Resolve billing issues and payment problems while adhering to corporate policies and procedures.<br>• Handle administrative tasks such as filing, document organization, and maintaining financial records.<br>• Maintain confidentiality and privacy of all financial records and transactions.<br>• Collaborate with the Accounts Payable Team Lead and other accounting professionals to meet departmental objectives.<br>• Assist in preparing financial reports and supporting documentation as needed.<br>• Monitor and update accounts payable processes to improve efficiency and compliance.
<p>Robert Half is partnered with a growing construction company who is in search of a Bookkeeper to join their team. This is a full time permanent position located in the Mississauga area. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen understanding of bookkeeping and accounting in the construction industry.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process vendor invoices, reconcile statements, and ensure timely and accurate payments.</li><li>Manage subcontractor and supplier payments while ensuring proper documentation and compliance with company policies.</li><li>Generate and distribute invoices for all projects and services.</li><li>Monitor and follow up on outstanding receivables, ensuring timely collections.</li><li>Prepare, review, and send service-related invoices to clients.</li><li>Collaborate closely with the service team to ensure accurate billing and prompt issue resolution.</li><li>Handle weekly payroll for field and office staff, ensuring accuracy in compliance with labor laws and company policies.</li><li>Track time entries and resolve discrepancies promptly.</li><li>Work alongside project managers to review project budgets, handle cost allocations, and track job performance.</li><li>Provide financial reports and insights to assist in project decision-making.</li><li>Assist with month-end and year-end financial reporting.</li><li>Maintain accurate and organized financial records.</li><li>Reconcile bank statements and assist with audits as needed.</li></ul><p><br></p>
<p>Robert Half is partnered with a leading food manufacturing organization who is looking to hire an Accounts Receivable Specialist to their growing team. This is a full time permanent position located in the Mississauga area. Reporting to the Controller, the Accounts Receivable Specialist will be responsible for;</p><p>- Monitor and manage the accounts receivable ledger, ensuring timely and accurate processing of invoices and receipts</p><p>- Review aging reports regularly and prioritize accounts for collection efforts based on payment terms and risk</p><p>- Proactively contact customers via phone, email, and written correspondence to follow up on past-due invoices and resolve payment delays</p><p>- Maintain positive customer relationships to facilitate prompt resolution of payment issues while upholding professional communication standards</p><p>- Post payments in the ERP system and prepare bank deposits</p><p>- Investigate and resolve disputes related to deductions</p><p>- Work closely with internal teams (e.g. sales and finance departments) to address and resolve customer concerns effectively</p><p>- Perform trade spend analysis</p><p>- Prepare weekly and monthly accounts receivable reports and provide updates to management on the status of outstanding payments</p><p>- Maintain thorough and accurate records of all collection activities, communications, and payment arrangements for audit or review purposes</p><p>- Post journal entries and support the Controller with Month End close procedure</p><p>- Identify opportunities to streamline and improve the accounts receivable and collection processes</p><p><br></p>
<p>Robert Half is partnering with a client to find a skilled Accounts Receivable Analyst who can manage essential AR functions with precision and efficiency. If you're detail-oriented and ready to contribute to a high-performing team, this opportunity may be the perfect fit for you.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage the setup and maintenance of customer invoice files for streamlined access and recordkeeping</li><li>Oversee accurate posting and entry of invoices, utilizing both manual methods and electronic invoicing systems in accordance with department protocols</li><li>Proactively follow up with delinquent accounts to secure payment commitments, including amounts and timeline</li><li>Generate, review, and distribute accounts receivable reports on a regular basis</li><li>Support month-end and year-end closing processes related to accounts receivable, ensuring accuracy and compliance with deadlines</li><li>Collaborate with sales and customer teams to resolve billing discrepancies and maintain positive relationships</li><li>Mentor junior members of the accounts receivable team, offering training and guidance to support their professional growth</li><li>Other duties as required</li></ul>
<p>Our Edmonton-based client is seeking an experienced <strong>Bookkeeper</strong> to support their busy finance team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Full-cycle bookkeeping, including AP, AR, and journal entries</li><li>High-volume invoice entry</li><li>Managing cash flows and budgets across multiple projects</li><li>Handling customer communications and high-volume phone inquiries</li><li>Preparing for audits and supporting account reconciliations/GL</li><li>Reviewing quarterly customer expense reports</li><li>Troubleshooting accounting processes across multiple centers</li><li>Ensuring GST compliance and supporting cost control initiatives</li><li>Ad-hoc duties as requested</li></ul>
<p>We’re seeking a highly organized and detail-oriented Office Manager/Bookkeeper who can run the day-to-day operations of a busy office while also managing bookkeeping responsibilities. This position is ideal for someone who enjoys structure, problem-solving, and keeping both people and processes on track.</p><p><br></p><p>You’ll be the backbone of the office—handling everything from finance and vendor contracts to IT coordination and administration—while working closely with leadership in a collaborative, high-performance environment.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Administration & Office Management: Oversee end-to-end administrative coordination, daily office operations, scheduling, office supplies, and facilities.</li><li>Finance & Accounting: Manage AP/AR, client invoicing and collections, and liaise with external bookkeepers to ensure timely reconciliation and reporting.</li><li>Systems & Organization: Maintain filing systems, onboarding checklists, and team documentation to keep processes clear and efficient.</li><li>Vendor & IT Coordination: Serve as the main contact for IT and other vendors, troubleshoot basic tech issues, and manage software subscriptions/licenses.</li><li>Contracts & Vendor Management: Draft, track, organize, and renew client, supplier, and contractor agreements.</li></ul><p><strong>Tools You’ll Use</strong></p><ul><li>Xero or QuickBooks (or similar accounting platforms)</li><li>Google Workspace & MS Excel</li><li>Contract/document tracking tools and other cloud-based platforms</li></ul><p><strong>The Work Environment</strong></p><ul><li>100% in-office in Downtown Vancouver.</li><li>Collaborative, fast-growing team with a strong emphasis on operational excellence and human-centered values.</li><li>Award-winning, boutique firm recognized nationally and internationally for leadership and development programs.</li><li>Small but dynamic group of highly qualified professionals who value structure, precision, and continuous improvement.</li></ul><p><strong>Compensation & Perks</strong></p><ul><li>Quarterly profit-sharing bonus (approx. $300–$1000 per quarter).</li><li>Competitive benefits package.</li><li>Support for ongoing professional development.</li></ul>
